Check out these webinar slides to learn the latest ways Office 365 is providing the tools to develop and implement a modern records management strategy to take charge of the data explosion.
Want to follow along with the webinar replay? Download it here for FREE: https://info.aiim.org/data-explosion-in-your-organization-harness-it-with-a-comprehensive-records-management-strategy
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[Webinar Slides] Data Explosion in Your Organization? Harness It with a Comprehensive Records Management Strategy
1. Underwritten by:
#AIIMYour Digital Transformation Begins with
Intelligent Information Management
Data Explosion in Your Organization?
Harness It with a Comprehensive
Records Management Strategy
Presented October 10, 2018
Data Explosion in Your Organization?
Harness It with a Comprehensive Records Management Strategy
An AIIM Webinar presented October 10, 2018
2. Underwritten by:
John Mancini
Chief Evangelist
AIIM
Nishan DeSilva
Principal Engineering Lead in
Microsoft 365 Information Protection
Team
Today’s Speakers
3. Underwritten by:
Today’s Agenda…
We’ll explore these three challenges raised by the data
explosion:
1. What are your best strategies for finding and retaining
important data AND simultaneously eliminating “ROT”
(Redundant, Obsolete, Trivial information)?
2. What governance issues are the most challenging to user
organizations and how do these map to current and
future Office 365 governance capabilities?
3. How can machine learning help you detect and classify
sensitive data?
10. Import Govern Monitor
Common
Questions
“We’re all in with Office 365
to manage our data. Make it
easy for us to bring in our
legacy data into your cloud”
Director, Healthcare Supplier
“We need a modern records
management system that
empowers users with modern
collaboration tools while
supporting our ability to meet
regulatory requirements for
records management”
Director, Oil and Gas Records
Management
“Our supervision staff must
systematically review messages
across communication types for
compliance supervision and
provide evidence to meet
regulatory inquiries
Director, FinServ Compliance
16. Comprehensive policies to protect and govern your
most important data – throughout its lifecycle
Unified approach to discover, classify & label
Automatically apply policy-based actions
Proactive monitoring to identify risks
Broad coverage across locations
Data growing at exponential rate
LabelDiscover Classify
Unified approach
Protection Governance
à Encryption
à Restrict Access
à Watermark
à Header/Footer
à Retention
à Record Declaration
à Deletion
à Archiving
Apply policy
à Sensitive data discovery
à Data at risk
à Policy violations
Monitor
à Policy recommendations
à Proactive alerts
17. Records Manager/IT Admin
Manageability
Automation
Analytics and Intelligence
Information Worker
Seamless collaboration
Built-in records management
Interoperability
ü File plan management
ü Import and export labels
ü Applies to: Sites, Teams, Outlook
ü Event-based retention
ü Auto-classification of records
ü Declare/undeclare records
ü Regulatory record
ü Labels activity explorer ü Auto-label based on Metadata and
Content Type
20. Most of corporates has most of
their Data is still in the “Dark”
Data can be classified by
rule-based
classifications (e.g.
Keyword match,
Sensitivity Type – Regex
match)
Data can be classified by
user classifications (e.g.
manual label)
Dark data
Corporate data
Import
Smart ingestion
Govern
ML based auto
classification
Monitor
Intelligent supervision
Classificationassistant
Tenant specific classifiers
Active learning from user to improve the performance
Choose
training
Build your
classifiers
Measure &
optimize
your
classifiers
Publish &
deploy your
classifiers
Monitor
insights
Out of box classifiers
Contract Offensive language ACP
21.
22. Call to Action
Watch Ignite BRK3224: Harness Data Explosion with
Intelligence
https://myignite.techcommunity.microsoft.com/sessions/
65669#ignite-html-anchor
Get started with Advanced Data Governance (Interactive
Guide) https://aka.ms/ADGInteractiveGuide
Visit http://aka.ms/dg to learn more about the regulatory
compliance features – records management, supervision