best tips and tricks of power point

1. The Inside Story of PowerPoint –
Its Tips and Tricks
A Structured Overview of MS PowerPoint

2. Agenda
Peek into the world of PowerPoint
PowerPoint Processes – A Classification
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Usage of Shift and Control Keys
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Basic Do’s & Don'ts while working on a PPT
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3. Agenda
Peek into the world of PowerPoint
PowerPoint Processes – A Classification
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Usage of Shift and Control Keys
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Basic Do’s & Don'ts while working on a PPT
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4. Microsoft PowerPoint – An Introduction
 Microsoft PowerPoint is a ubiquitous presentation program developed for the
Microsoft Windows and Mac OS computer operating systems. Being widely used
Usage by businesspeople, educators, and trainers, it is among the most prevalent forms
of persuasion technology – according to its vendor, Microsoft Corporation, some
30 million presentations are made with PowerPoint every day
 In Microsoft Office PowerPoint, as in most other presentation software, text,
graphics, movies, and other objects are positioned on individual pages or “slides”.
The “slide” analogy is a reference to the slide projector, a device which has
Description become somewhat obsolete due to the use of PowerPoint and other presentation
software. Slides can be printed, or (more usually) displayed on-screen and
navigated through at the command of the presenter. Slides can also form the
basis of webcasts
 The PowerPoint files can be saved in three extensions:
 PPT – The files saved with the extension PPT can be edited and viewed in
normal mode
Types of PPT 
POT – Suppose we like a background design or format of a specific PPT , it can
files be saved with the extension POT and used frequently. Many of the templates
which appear in the Auto Content Wizard are saved with the extension POT

PPS – PowerPoint Slideshow is the expansion of the word PPS. This file cannot
be edited. Its sole purpose is for viewing the presentation in Slideshow
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5. Agenda
Peek into the world of PowerPoint
PowerPoint Processes – A Classification
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Usage of Shift and Control Keys
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Basic Do’s & Don'ts while working on a PPT
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6. PowerPoint Processes – A Classification
Template Design
Slide Creation
Editing/Formatting
Process
Conversion
Alternate
Animation
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7. Template Design
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8. Types of Template – Black & White
Graphs – Column butted chart Category A
Category B
Category C
Title of the chart goes here (Bold) Category D
Unit of measure goes hereUnbold )
(
40 40 40 40
30 30 30 30
20 20 20 20
10 10 10 10
Label Label Label Label
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9. Types of Template – Client
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10. Types of Template – Color
Exhibit title : Where the title of the slide goes in?
• Font type: Arial Black (font color– Blue
Shade card
52;22;92)
• Size: 21
• Not to go beyond 2 lines, if so please reduce
the font to 1- 2 points (20- 19 points)
Fill – Automatic
R 179
G 235
B 255
1st accent
R 91
G 200
Work area where the text, images and charts B 255
can be included
2nd accent
R 146
G 146
B 146
3rd accent
R 0
G 127
B 172
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11. Types of Template – Large Audience
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12. Creating Slides
Hand written
Page
Slide after
creation
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13. Editing/Formatting
Office Depot
Office Depot
COMPANY OVERVIEW
Business Overview Recent News Slide before
formatting
• Office Depot, Inc. (“Office Depot” or the “Company”) is a • June 3, 2003 – Office Depot announced the completion of
leading global supplier of office products and services. The its acquisition of Guilbert
Company sells to individual customers as well as businesses
• May 28, 2003 – The Company warned that second-quarter
through three business segments:
EPS would drop to as low as $0.14 per share due to price
– North American Retail Division (51% of FY02 Sales; discounting and reduced demand for costlier items such as
42% of Segment Operating Profit) (1) furniture
– Business Services Group (34% of FY02 Sales; 37% of • April 17, 2003 – Office Depot reported a 1.8% increase in
Segment Operating Profit): Office Depot has been active net earnings to $103.9 million before the cumulative effect
in the contract office supply business following the of an accounting change and discontinued operations.
acquisition of contract stationers in the early 1990’s (1) Sales increased 1.1% to $3,055.9 million, although
– International Division (14% of FY02 sales; 21% of comparable store sales dropped 7% for the quarter
Segment Operating Profit) (1) • April 15, 2003 – Office Depot announced the expansion of
• The Company offers a broad selection of office products its ink and toner recycling program and a changeover to
under both the Office Depot and Viking Office Products recycled paper at all store Copy & Print Centers
brands • April 8, 2003 – The Company announced it has made a
• As of February 22, 2003, Office Depot operated 837 office firm offer to acquire the contract sales business of Guilbert
supply stores in 44 states and the District of Columbia, 34 S.A. from Pinault-Printemps-Redoute Group for €815
office supply stores in five Canadian provinces and 173 office million. Guilbert had sales of approximately €1.4 billion
supply stores in nine countries outside of the U.S. and in 2002. The purchase price is subject to an upward
Canada. The Company also operated 24 Customer Service adjustment of €40 million, payable only if Office Depot’s
Centers in 18 U.S. states and 20 outside the U.S. in 13 stock achieves a specific performance level within 18
different countries months following the close of the offering. The
• Office Depot is based in Delray Beach, FL and has 43,000 transaction is expected to close in mid-2003
employees worldwide
___________________________
1. Segment Operating Profit does not include general and administrative expenses along with other expenses.
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Slide after
editing/
formatting
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14. Conversion
We can offer services from nine different locations across the globe
Cit y Count r y Capacit y Pr ocesses # FTEs
Manuf act ur ing – F&A, Payroll
Ret ail – Customer Care, F&A, Merchandizing
Mumbai India 2500 1200
Tr avel and Hospit alit y
Bank ing – Loans and Mortgage processing
Slide before
Securities processing
Chennai India 1200 Telecom – Revenue assurance
Ret ail – Tech. Helpdesk
1000
conversion
Bank ing – Securities back office
Bangalore India 500 I nsur ance – Claims processing 300
Budapest Hungary 500 Manuf act ur ing - Tech Helpdesk 60
Santiago Chile 1500 Bank ing – Cheque processing 1250
Missoula USA 75 I nsur ance - Claims Processing 10
Hangzhou China 350 Manuf act ur ing – IT applications support 150
Montevideo Uruguay 300 Tr avel & Hospit alit y 50
Peterborough UK 1500 I nsur ance and associat ed services 1000
• I nvestment in infrastructure to host 8400 FTEs in a single shift operation
• Delivery centers identified in China and Uruguay to host local operations of Global customers
• European local language support (6 languages) provided from Budapest
• Uruguay and Chile to act as near shore centers for USA/Canada operations
© Tata Consultancy Services ltd. 23 March 2007 CONFIDENTIAL 5
Slide after
conversion
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15. Alternates
Before
conversion
Slide after
altering
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16. Animation
Domain intensiveness Transition path
Sell side
Economic
Economic reports
research
research
Portfolio and
Portfolio and
Sector
Sector index
index
Buy side
Buy
reports
reports analysis
analysis
reports
reports
Morning
Morning Risk and credit
Risk and credit
calls
calls Industry analysis
analysis
Industry
analysis
analysis
Company
Company Ad hoc
Ad hoc
profiles
profiles reports
reports
Earnings
Earnings
summary
summary
News
News
letters
letters
Complexity of reports
The company proposes an indicative transition path as shown above
Start outsourcing low complex/low domain intensive research/analysis work
Gradually increase the coverage
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17. Agenda
Peek into the world of PowerPoint
PowerPoint Processes – A Classification
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Usage of Shift and Control Keys
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Basic Do’s & Don'ts while working on a PPT
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18. Using the Easy Access/Quick Access Tool Bar
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19. Using the Easy Access/Quick Access Tool Bar –
Space for Demo
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20. Agenda
Peek into the world of PowerPoint
PowerPoint Processes – A Classification
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Usage of Shift and Control Keys
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Basic Do’s & Don'ts while working on a PPT
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21. Types of Views Available in PowerPoint
Normal View Outline View
Notes Page
Slide Sorter Slide Show
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22. Agenda
Peek into the world of PowerPoint
PowerPoint Processes – A Classification
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Usage of Shift and Control Keys
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Basic Do’s & Don'ts while working on a PPT
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23. Usage of Shift and Control Keys – Individual usage
Shift key can be used to increase or decrease the size of the respective
shape (using the handles of the shape) in a calculated angle
Space for Demo
Control key is used for copying shapes and object without using the right
click mouse button. A small + (plus) sign appears on the bottom of the arrow
symbol when the ctrl button is pressed which selecting the shape to be
copied
Space for Demo
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24. Usage of Shift and Control Keys – Combined usage
&
Implication on size
Combined usage of shift and ctrl keys on a shape is very effective when a shape has to be expanded
equally in all dimensions
Space for Demo
Implication on alignment
Shapes can be duplicated on the slide without much worry on the disruption of the alignment
Space for Demo
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25. Agenda
Peek into the world of PowerPoint
PowerPoint Processes – A Classification
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Usage of Shift and Control Keys
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Basic Do’s & Don'ts while working on a PPT
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26. Evolution of Color Wheel – Its Dimensions
Primary Colors
The three primary colors are the ones that cannot be created by mixing any other colors
together. The primary colors are red, blue and yellow. All other colors are derived from
these three colors
Secondary Colors
The secondary color wheel chart comprising of yellow, orange, red, purple, blue, green
contains colors formed by mixing together the three primary colors
Tertiary Colors
The tertiary color wheel chart is made up of colors created by mixing a primary color and
secondary color together. Tertiary Colors are most commonly given a two word name such
as yellow-orange, red-purple, red-orange, blue-green, blue-purple and yellow-green
Neutral Color
Grey is the neutral color which can be used to strike a balance between the primary colors
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27. Color Wheel – Analogous and Complimentary Colors
Analogous or Family Colors
Analogous colors are any three colors which are side by side on a 12 part color wheel, such as yellow-
green, yellow, and yellow-orange. Usually one of the three colors predominates
Complimentary or Disjoint Colors
Complementary colors are any two colors which are directly opposite each other, such as red and green
and red-purple and yellow-green. In the illustration above, there are several variations of yellow-green in
the leaves and several variations of red-purple in the orchid. These opposing colors create maximum
contrast and maximum stability
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28. Agenda
Peek into the world of PowerPoint
PowerPoint Processes – A Classification
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Usage of Shift and Control Keys
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Basic Do’s & Don'ts while working on a PPT
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29. Types of graphs
Column Bar
Simple Line
Line with Column Line Waterfall
Line with Column (two axes)
Bubble Scatter Pie
Stock Area
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30. Agenda
Peek into the world of PowerPoint
PowerPoint Processes – A Classification
Setting up of Easy Access Tool Bars
Types of Views available in PowerPoint
Usage of Shift and Control Keys
Evolution of Color Wheel – Its Dimensions
Types of Graphs
Basic Do’s & Don'ts while working on a PPT
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31. Do’s and don’ts

 Run spell check before delivering the

 Don’t use the “click to add title” text box the
document default slide
 Check grayscale before printing  Don’t ungroup/resize the following
 Graph
 Double check proof corrections  Word table
 Excel objects
 Double check values in the graphs after  Objects from other applications
keying them
 Avoid embedding objects from other
 Check for the contents in the notes applications as it would increase the file size
page while transferring slides from
template to template  Avoid using weird fonts in the presentations
unless specified by the clients
 Double check data after running a
macro
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32. Thank you !
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