ISO 45001 Essentials for the Safety Professional
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This document provides an overview of ISO 45001 and strategies for implementing an occupational health and safety management system based on the standard. It begins with an introduction to ISO 45001 and its goals of establishing guidelines for OH&S management. Key elements of the standard like leadership commitment and risk-based approaches are explained. Implementation strategies are then discussed, including conducting a gap analysis, communicating changes, defining roles, and emphasizing continuous improvement. The presentation aims to help attendees understand ISO 45001 and develop a plan for assessing current systems and implementing the standard.
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ISO 45001 Essentials for the Safety Professional
- 1. ISO 45001 Essentials Presented by: Abby Ferri, CSP, VP – National Construction Practice Strategies for Risk Assessment and Safety Performance Improvement
- 2. Goals Understand the ISO 45001 standard. Identify ways to use ISO 45001 for assessment. Develop a plan for implementation.
- 3. ISO 45001 Elements & Terms
- 4. Poll Question 1 Have you read any part of the ISO 45001 standard yet? Yes No
- 5. The Standard ISO Store CHF 158, $165
- 6. Why? Proactive & Global Guidelines to “establish, implement and maintain an OH&S management system” 7,600 people die each day, 2.78 million people die each year from work-related injuries or disease Organizational responsibility for “promoting and protecting their physical and mental health.”
- 7. What is the standard? OHSMS framework Developed by committee of OSH experts Considers OSHAS 18001 and other international standards Top management emphasis
- 8. What is the standard? 52 page PDF document Annex A: Guidance on use of this document Bibliography of referenced standards
- 9. YMMV Context: # of workers, location, culture Scope of your OH&S management system Nature of your activities and risks
- 10. YMMV No product safety No process safety But, synergistic with OSHA standards
- 11. “This interconnectedness of risk impacts society, the economy and trade, an industry, an organization, its reputation and brand, its shareholders, business processes, product and service delivery capability, its workers and its supply chain.” Kathy Seabrook, CSP, CFIOSH, EurOSHM
- 12. “ISO 45001 is one of the most significant developments in workplace safety over the past 50 years, presenting an opportunity to move the needle on reducing occupational safety and health risks. The goal was to create a widely accepted standard that can produce a highly effective safety and health management system for an increasingly interconnected world, regardless of an organization’s size, location, supply chains, or nature of work.” Vic Toy, U.S. technical advisory group (TAG) chair
- 13. ”ISO 45001 is likely to be the most significant safety standard of the past 50 years.” - Tom Cecich, ASSE President, 2016-2017
- 14. Background IMS: Integrated Management Systems Company-wide processes ISO standards Systems PDCA
- 15. Poll Question 2 Have you used any other ISO standard in the past? ISO 9001 ISO 14001 ISO 18001 None
- 16. Occupational Health and Safety Assessment Series British Standard ISO 45001 replaces it (by 2021 in UK)
- 17. QMS: Quality Management System First published in 1987 by ISO Current version is from September 2015 Covers management responsibilities, management of resources, measurement, analysis, audits
- 18. Environmental Management System - Leadership - Planning - Support - Operation - Evaluation
- 20. Risk-Based Approach Systems not Programs Risk not Compliance
- 21. “…the essential message is that the hens have come home to roost regarding leadership accountability. Although functional tasks may be delegated, the ultimate responsibility for implementing OH&S policies, as expressed by ISO 45001, squarely rests with senior management. “ INTELEX white paper What You Need to Know about ISO 45001: It’s a Leading Concern
- 22. Top Management Commitment ISO 45001 = a top exec is responsible for implementation at an organization.
- 23. Is ISO 45001 mandatory? No – you may have a battle ahead of you! Top management commitment is key.
- 24. Using ISO 45001 for assessment
- 25. ISO 45001 Advantages Existing SMS = easier self-assessment No SMS = easier from scratch implementation? Top management emphasis, OH&S management failures
- 26. Assess for conformity – Clauses 4 thru 10
- 27. Clause 4: Context of the Organization External Issues Culture, social, legal, market, tech… Competitors, subs, suppliers, laws… Industry trends External parties
- 28. Clause 4: Context of the Organization Internal Issues Org chart, roles, responsibilities Policies, strategies Capabilities of staff IS/IT, decision making Products, tools, services Relationships and culture Standards and guidelines Working conditions
- 29. Clause 4: Context of the Organization Stakeholders Authorities Parent orgs, subsidiaries Supply chain and subs Workers’ reps and orgs (union) Owners, shareholders, clients, public… Customers, media… OH&S, healthcare pros
- 30. Clause 5: Leadership & Worker Participation Top management takes overall responsibility and authority for OH&S Integrate OH&S systems into the overall business systems.
- 31. Clause 5: Leadership & Worker Participation Developing and leading the culture to support the OH&S systems Processes to ensure worker communication & notifications
- 32. Clause 5: Leadership & Worker Participation Define policies & objectives based on your gap analysis and scope. Policy should provide direction & framework to set objectives and take actions towards OH&S management system goals.
- 33. Clause 6: Planning Establish your timeline Plan interim goals
- 34. Clause 6: Planning What are the goals of the management system? The whole org or parts? Define the boundaries.
- 35. Clause 7: Support Identify resources Are the players ready? Any training needed for implementation team? Workers? Communication
- 36. Clause 8: Operation Implement the actions from Clause 6: Planning Hazard reduction & control Management of change Contractors
- 37. Clause 9: Performance Evaluation What should be monitored and measured? Requirements Methods Internal audits & management review
- 38. Clause 10: Improvement Based on Clause 9 findings Continual improvement
- 40. Poll Question 3 When are you planning to implement ISO 45001 systems into your organization’s culture? I’ve already started! By end of 2018 In 2019 In the next 2-3 years
- 41. Where to begin? Inform senior management of ISO 45001, their role, and positive impact. Keep them involved at all phases. Objectives’ indicators should be strategic, tactical, or operational
- 42. Where to begin? Activities for the sake of activity can add costs unnecessarily. Conduct a gap analysis to see where you’re at. ISO 9001 ISO 14001 OHSAS 18001 VPP
- 43. Gap Analysis Resources OSHA VPP State plan program(s) Federal program(s)
- 45. Gap Analysis Resources CPWR S-CAT https://safetyclimateassessment.com/
- 46. Communication Inform of policies Receive feedback Participation Resources for meetings, notifications, publications
- 47. Roles Top executives Worker participation OH&S pro (monitoring & review) Others (continuous improvement)
- 48. Ongoing… Don’t just set it and forget it! Must ensure oversight, enforcement, and culture Ensure managerial hierarchy = responsibility
- 49. Continuous improvement ideas Inspection & auditing JHA/JSA and task assessments Permit to work Incident investigation and corrective actions
- 50. Continuous improvement ideas Integrate OH&S as early as possible Use new technologies Improve culture by going beyond compliance- based training Elevate visibility of top management support Benchmarking against own past or other orgs Participate in forums on OH&S
- 51. INTELEX white paper What You Need to Know about ISO 45001: It’s a Leading Concern
- 52. We’re a Small Company… Global standard If local and want to work in government, or other large boundaries, consider certification! Include suppliers and subs Ensuring compliance, safety, and good working conditions
- 53. Ideal organizations Specialized trades in construction Manufacturers (lead supply chain) SBE w/ government contracts Org that outsources/imports Others?
- 54. The Safety Pro – Your Opportunities for Development
- 56. Certifications OMNEX Training Workshops SAI Global Exemplar Global Lead Auditor ASSP Certificate Programs – 35 hours within 2 years (2.1 CEUs mandatory, 1.4 CEUs elective) BSI Training Courses – Lead Auditor, Internal Auditor
- 57. Goals Understand the ISO 45001 standard. Identify ways to use ISO 45001 for assessment. Develop a plan for implementation.
- 58. Thank you! Continue the conversation… Abby Ferri, CSP aferri@hayscompanies.com 612-567-9981 www.avetta.com
Editor's Notes
- Seabrook reminded her audience of the garment fires and Rana Plaza building collapse in Bangladesh two years ago. The fires took the lives of dozens of workers who were trapped in the buildings when fires broke out. The Rana Plaza collapse killed 1,129 workers, who were crushed in the wreckage of the building when it fell. Seabrook noted that investigations of the garment fires found the basic provision of adequate emergency exits did not exist, and that due to concerns of theft by the workers, the exits that did exist were locked. There was no way out for the workers caught in the fires. In the case of Rana Plaza, she said, the building and company owners knew there was issue with the integrity of the building “but chose not to provide a safe place of work for those in their employ.” Several efforts were launched following those tragedies, including The Alliance for Bangladesh Worker Safety and the Accord on Fire and Building Safety in Bangladesh, to promote occupational health and safety efforts for workers in Bangladesh. “The fire life safety inspections organized by these groups are an important feedback mechanism for continual improvement and they are part of the ISO 45001 systems approach to managing the OH&S RISKs of injury, ill health and/or death to workers,” said Seabrook. The basic premise of the ISO standard is to proactively identify OH&S risks, said Seabrook “before an incident occurs and assuring controls are in place can help to minimize or eliminate these causation factors in the future.”
- http://lifelinestrategies.com/2018/04/02/iso-45001-safety-doesnt-have-to-come-at-the-cost-of-effectivness/
- In other words, your small or medium-sized business can get free consulting services to achieve VPP Star status, which is synergistic with ISO 45001 certification…