By the end of the lesson you will be able to – say what a report is. describe why we write reports. say how should it be. Success criteria of a good report say the types of report. describe various part of a newspaper report. write a newspaper report maintaining its structure.

1. Welcome to my class
Report Writing

2. Learning Outcome
By the end of the lesson you will be able to –
 say what a report is.
 describe why we write reports.
 say how should it be.
 Success criteria of a good report
 say the types of report.
describe various part of a newspaper report.
 write a newspaper report maintaining its structure.
April 7, 2015 Report Writing 2

3. What is report writing?
A report is a statement of the results of
an investigation or of any matter on
which definite information is required.
Or,
A report is a systematic, well organized
document which defines and analyses a
subject or problem.
April 7, 2015 3Report Writing

4. Why do we write reports?
April 7, 2015 4Report Writing

5. How should it be?
A report aims to inform, as clearly and
succinctly (briefly) as possible. It should be
easy to read, and professional in its
presentation.
Reports must always be:
Accurate
Concise
Clear
well structured
April 7, 2015 5Report Writing

6. • Write in present tense.
• Write in passive sentence.
• Write in the third person.
• Use vocabulary associated with time
(First, then, after, later, finally…..).
• Use factual and precise descriptive
language
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7. 1) According to use:
• external
• internal
2) According to period:
• routine
• special
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8. April 7, 2015 Report Writing 8
But for our examination, we will
be familiar with-
News Reporting

9. FORM OF A NEWS REPORT
1. Title/Head line/ Caption
2. Source , place, Date:
3. Introduction
4. Description (The body of the report )
5. Conclusion
6. Recommendations (sometimes
included)
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10. Title of report
You have to give a suitable
title for your report.
April 7, 2015 10Report Writing
For Example:

11. Example of Report’s Title
1. A Devastating Fire on A Garment
Factory
2. Celebration of The Independence Day
3. Risky But Important Bridge
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12. Source , Place & Date Of
The Report
You have to write-
- Name of the person who wrote it
- place of the action
- Date
Punctuation-
Use a comma (,) or semicolon (;) among
Source , Place & Date
Use colon (:) after Date
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For
Example:

13. Example of writing Source ,
place & Date of a report
Shamim Jahan, Savar, 21 March 2014:
Or
Staff reporter; The Daily Star; Gazipur; 21 March 2014:
Attention!!!!!!!
Never exceed a single line for writing
Source , place& Date of a report.
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14. Introduction of a report
While writing the Introduction of a report -
• Give enough background information to
provide a context for the report.
• State the purpose of the report.
• State who called for it.
Remember
• The shorter it is, the better.
• your introduction will often give an indication
of the conclusion to the report.
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For Example:

15. Example of the Introduction
of a report
1. Last Sunday on 20th March, a
devastating fire broke out at 7 o’clock
in the morning in a garment factory in
Savar. The factory was identified as
Bulbul Garment Factory, located near
Rajfulbaria bazaar. It was a six-
storeyed building.
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16. Example of the Introduction
of a report
2. The 42nd Independence Day was
observed at Cambrian College on 26th,
March, 2014 with great enthusiasm and
solemnity.
3. The bridge on the river of Turag near
Prottasha is a very important one for the
people of this locality.
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17. The body of the report
- This contains your detailed facts and
findings, shows how they were
arrived at, and indicates the
inferences to be drawn from them.
- Do not include opinions,
conclusions or recommendations in
this section.
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For Example:

18. Example of The body of the
report
Example -1
The fire is guessed to have originated from the
short- circuit, engulfed the adjoining rooms
including the store rooms that were laden with
goods. As soon as the fire broke out, panic spread
among the workers most of whom were girls. They
tried to get down from the stairs in a body and in
consequence many got injured. Of them six were
admitted to a nearby hospital. On the other hand,
goods in the store rooms were burnt to ashes.
April 7, 2015 Report Writing 18
On information the fire fighters came to the spot and
tried to extinguish the blaze throwing water through
pipe. After a frantic effort of two hour, they succeed
to control the fire.
It has been observed that there are fire extinguishers
on most of the floor. But ironically, none of these
extinguishers were not put to use. Asking not to be
named, one of the officers of the factory said that
there was no staff trained or know how to operate the
gears in case of emergency.

19. Example of The body of the
report
Example -2
On the occasion our college wore a festive look.
The function began with a discussion meeting of
about one and a half hour in the college premises.
The discussion meeting was chaired by the
Principal of our college. The speakers’ focused on
the incidents that led to the declaration of our War
of Independence. They also highlighted the role of
the students in the independence of the nation.
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Next followed sports and a cultural function. A
friendship football match was played between the
teachers and the students. The student team won the
match by 3-1 goals. Each of the players of the match
received prizes.
Then a cultural function was held. The function included
essay writing competition, recitation of poetry and the
staging of a drama.
A drama named ‘Shwadhinata’ was staged by the
students. It was nice play and entertained the audience
very much.

20. Example of The body of the
report
Example -3
There are about fifteen thousand people live in
Mudafa. Many people including students have to
cross this river every day. Moreover, most of the
people of this locality work in the garments
factory and every day they have to cross the river
Turag by using Prottasha brigde. It had been built
in 1994 but now it is very risky to use. The railing
of the bridge is almost shattered.
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The pillars of the bridge seem to be good but the
connection road of the bridge is severely
damaged. So some repairing work might ensure
the safe use of this bridge for few more years.
One of the local people said that very often
people fall from the bridge into the river when it
becomes over crowded. It causes injuries to
them but it is life threatening for those who
cannot swim.

21. The conclusion of the Report
While writing the conclusion of a report -
- Sum up the main points of the report.
- Clearly relate to the objectives of your
report.
- No surprises please! (that is, don’t
include new information here.)
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For Example:

22. Example Of The Conclusion Of A
Report
1. The extent of loss caused by the fire was
estimated at taka two crores. A case was
filed in Savar Police Station in this
connection. The factory owner was
arrested and a five member investigation
committee was formed.
2. At the end of the program a munajat was
arranged and prayed for the departed
soul.
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23. Example Of The Conclusion Of A
Report
3. The local Chairman knows this
problem and seems to be indifferent
about the matter. So, the people of
this locality think that a little
attention of the higher authority for
the repairing of this bridge can ensure
the safe use of this bridge.
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24. The Recommendation of a
report
While writing the recommendation of a report -
- propose how the situation/problem could be
improved by suggesting action to be taken.
- Proposing should be logical, specific, measurable
and achievable.
- A “statement of cost” should be included if you are
recommending changes that have financial
implications.
- Recommendations can be numbered if you wish.
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For Example:

25. Example of The
Recommendation of a report
Recommendations:
1. Alternative stairs should be built
immediately.
2. Electrical wire should be checked after
every six months.
3. Every employee should be trained
properly with fire extinguishing
materials.
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26. Home Work
• Write a report on the
recent price hike of daily
commodities.
April 7, 2015 Report Writing 26

27. Departure
Good –bye to all
for today.
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