What is Toggl and how do you use it? This slide deck Toggl tutorial is a quick start guide for beginners and non-techies [with screenshots].

1. Image credit: screenshot from Toggl.com
By: Anne Uy

2. Thank you!
This slide presentation is created by:
Anne Uy
Freelancer Virtual Assistant
@AnneUy_
anne.uy7@gmail.com
Image credit: Designed by Freepik.com

3. What is Toggl?

4. Image credit: Designed by Kues - Freepik.com
Toggl is a simple
time tracking app

5. Toggl timer when you workStart
Image credit: Designed by Jcomp - Freepik.com

6. Toggl timer when you stop workStop
Image credit: Designed by Jcomp - Freepik.com

7. Toggl then records
your activity
as a time entry
Image credit: Clipartbest.com

8. Now you can…

9. See how much time
you are spending
on your activities
Image credit: Pixabay.com

10. Calculate billable hours
Image credit: Pixabay.com

11. Even keep track of
personal time
Image credit: Pixabay.com

12. Download the Toggl app
to different platforms and devices
• Web
• Desktop
• Mobile
• iOS
• Android
• Windows
• Linux
Image credit: Pixabay.com

13. And add the
Toggl timer
inside other
apps too

14. Toggl offers 3 pricing plans.
You can start free and upgrade later.

15. Let’s get started

16. How to create a Toggl account

17. In Google Search, type “toggl.com”
and press “Enter”

18. This is the Toggl website

19. Click “SIGN UP”

20. Type your email

21. Choose a password and type it here

22. Click “SIGN UP”

23. Click this

24. Welcome to your Toggl account

25. First, let’s delete the sample entries

26. Click the small box to check all items

27. Click “Delete”

28. Click “DELETE”

29. Now you can add your own Time Entry

30. How to Use the Toggl Timer

31. Type here the activity you want to record.
Example: “processing inbox”

32. Click “Go”

33. Your Toggl timer starts now

34. Click “Stop” when you’re done

35. Your activity …

36. … and recorded time
goes to your timeline

37. How to continue a Toggl time entry

38. Choose a time entry you want to continue
and click this

39. Timer will start recording again

40. When you click “Stop”…

41. Toggl will record the same activity
as a new time entry

42. Did you forget
to start Toggl app
while working?
Credit: Pixabay.com

43. No worries.
Credit: Pixabay.com

44. You can manually add Toggl time entries

45. On the upper-left corner, click “Add manually”

46. Type your activity

47. Click this and type when you started

48. Click this and type when you stopped

49. Click this to enter Date

50. Click “Save”

51. Example: manually add “web research”
as time entry

52. Type 1:00pm to 1:30pm

53. That’s 30 minutes total

54. Click this to select Date

55. Select and click Date

56. Click “Apply”

57. Click “Save”

58. “web research” is now added to your timeline

59. How to add tags in Toggl

60. Adding Tags…is optional but useful

61. Tags add description
to a time entry and…
…make it easy to
organize and search
them later.

62. Click this to add Tags to your time entry

63. Type the Tags you want

64. Or click any of these small boxes

65. And click “Apply”

66. How to create projects in Toggl

67. Click “Projects” tab

68. First, let’s delete the sample projects

69. Click the small box

70. This will select all Projects. Click “Delete”.

71. Click “Delete”

72. Now you can add your Projects

73. Click “Create Project”

74. Choose the name of your project
and type it here

75. You may or may not add client

76. You also can choose a color for your Project

77. Click “Create project”

78. There’s your project

79. Create a

80. How to create a Toggl Project with Client

81. Click “Create Project”

82. Type Project name here.
Example: “Kickstart meeting”

83. Click “Select Client”

84. Type here the name of the client

85. Example, type “Client #1” and press “Enter”

86. Click “Create project”

87. There’s your new project…

88. … with Client #1

89. How to edit a project in Toggl

90. Click on the Project you want to edit.
Example: Project #1

91. If you want to rename it,
type the new Project name here.

92. Click “Select Client”
to add/delete a Client to the Project

93. To add a client to the project,
type Client’s name here

94. Or click on existing clients

95. Click “Without client” if your project
does not belong to any client

96. You can also choose a new color for the Project

97. Click on a Color

98. When you finished editing,
click “Done” to save the changes

99. How to use archive in Toggl

100. Archive is where you put
finished or inactive projects in Toggl

101. Click the project you want to archive.
Example: “Kickstart meeting”

102. Click “Archive”

103. Click “Archive”

104. The project is now archived

105. How to add team members in Toggl

106. Click “Team” tab

107. Type here the email of the person
you want to add on your team

108. Click “Invite”

109. Your team member clicks this
to open the Toggl invitation in her inbox

110. And click this to accept and join the team

111. When she opens her Toggl account,
she will receive a notification like this.

112. Then click “Join” to join the team

113. When a team member accepts your invitation,
you will see this update in your “Team” tab.

114. How to install the Toggl extension
in Chrome

115. In Google search, type
“chrome web store” and press “Enter”

116. Click “Chrome Web Store”

117. In the search bar

118. Type “toggl”

119. Click “Extensions”

120. Click “ADD TO CHROME”

121. Click “Add extension”

122. Toggl button is now
added to Chrome Browser

123. How to use the Toggl button extension

124. How to use the Toggl button extension

125. Example: Let’s use the Toggl button
while using Gmail

126. Click the Toggl button on the
top-right corner of your browser

127. Click “Start new”

128. Type the activity you want to record

129. Click “Done” to start the Toggl Timer

130. Toggl timer is now running

131. When you’re done, click “Stop”

132. Your new activity is now added to your timeline

133. Remember, you can also use the Toggl button
inside other apps

134. Example: Find the Toggl button inside Trello

135. When you click the Toggl button,
the activity name is already here.

136. Click “Done” to start the timer

137. Click “Stop timer” when you’re done

138. Your time entry from Trello
is added to your Toggl timeline

139. That’s it!
You’re on your way
to using Toggl.

140. Thank you!
Connect with me:
Anne Uy
Freelancer Virtual Assistant
@AnneUy_
anne.uy7@gmail.com
Image credit: Designed by Freepik.com