Avaali is a professional services company headquartered in Bangalore. The vision behind the company is to support in the creation of a connected enterprise where information and networks are highly leveraged to drive profitable revenue growth.

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SAP OpenText ECM Solutions:
Employee File Management

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Logistics &
Distribution
Sales Account
Mgmt
Customer Billing
& Service
Brand Asset
Mgmt
Production and Operation Excellence
Procurement Excellence
Customer Excellence
Order to PaySupplier &
Contract Mgmt
Strategic
Sourcing
Manage
Employee Info
Talent Sourcing
& Acquisition
Human Resources Excellence
Financial Excellence
Accounts
Payable
Collections
Customer
Invoicing
Data
Archiving
Legacy
Decom
Paper Archive
Elimination
Information Technology Excellence
Records
Mgmt
Reward &
Retain
Expense
Management
Production &
Quality Mgmt
Enterprise Asset
Management
Project
Mgmt
Sales
Order Mgmt
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Business Value Solutions
Tailored to meet specific SAP business process requirements

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Employee File
Management
Automate HR File
administration
and enable self
service scenarios
Invoice
Management and
OCR
Minimize data
capture effort and
human intervention.
Streamline accounts
payable processes
Digital Asset
Management
Optimized
management of
rich media assets
Integrate media
into marketing
communi-cations
Extended ECM
Complete ECM with
productized SAP
Integration
Business
Workspaces
Enterprise Records
Mgmt
Archiving (Enterprise Library)
Secure, compliant, cost-efficient storage of information
Document Access
360 degree information access
Travel
Receipts
Management
Automate receipt
handling and
streamline
expense
management
process
Portal Content/
Site Mgmt
Document Mgmt
Collaboration and
Site Mgmt
embedded into
SAP NetWeaver
Portal
Document
Presentment
Automated
document
generation
personalization
and multichannel
distribution (e.g.
billing statements)
Resold ‘horizontal’ OpenText ECM Resold ‘Point Solutions’ from OpenText
Copyright © OpenText Corporation. All rights reserved.
SAP’s ECM Portfolio:
An Expanding Partnership with OpenText

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Typical issues due to paper-based
employee records
Paper file
 No parallel access possible
 Frequent copying and mailing of the
files (“paper tourism”)
 Error prone processes, misfiling or
total loss of the paper documents
 Restrictions to unauthorized access
cannot be guaranteed
 High storage costs and effort
 Manual checks to ensure that
retention periods are observed
 Often compliance issues
Digital personnel file
 Simultaneous access from everywhere
 Reduction of handling times
 Various search criteria
 Different formats (email, paper,
Microsoft Word), one medium
 Integrated into workflows of SAP HCM
 Save storage space and costs
 Automated retention management
 All files are consistent, reliable and
compliant
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Scope of Solution:
SAP Employee File Management
Capturing:
Scan, Drag & Drop
Barcode,
eMail, Self Service
Upload, Mass Import
…
Flexible
Folder Structure
HR Processes,
Follow Up, Workflow …
Secure Archiving
Integration of SAP
Documents and SAP
Interactive Forms by
Adobe
Guest -User
Access
SAP GUI Retrieval
for HR Professionals
Secure Deletion,
Retention
Management
Web Access for HR
Professionals, Manager
& Employee Self Service
Activity Logging
SAP Employee
File Management
by OpenText
Employee
Interaction Center
Reporting
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How it Works - Manage Employee
Information
OpenText
Capture
Center
Audit
Report
Analytic
s
SAP Employee File
Management
Employee Data
Document
Processing
Hire-to-Retire
SAP ERP HCM Suite
Automated
Content Entry
Monitor
Fax
FAX Document
Scan
SAP
Document
Access -
Enterprise
Scan
Paper
Email
Character
Recogniti
on
Archiving
Employee Self
Service Upload
Shared Service
Center
Viewing
EmployeeManager
HR Legacy
Decommissioning
Historical Reporting
and Printlists
HR Manager
Content
Management
Document
Creation
SAP ERP HCM
Suite
Targeted Employee
Communications
Distribute
through
Multiple
Channels
SAP Document
Presentment
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Content Management best practices for
Managing Employee Information
Historical data archived with records management strategy
Central repository for current digitized records
Secure access and audit trails
HR business process centric
Centralized communication templates
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Key Benefits of Managing Employee
Information
Leverage existing SAP ERP HCM investment and extend
business value
Be competitive
HR Shared
Services
 First call resolution
 Access to non-SAP
content
 Quick search
 Reduce paper tourism
 Reduce storage costs
Increase Process
Efficiency
 Agile Service Delivery
 Employee
engagement
 Process costs and
efficiencies
VP HR
Talent Management
HR IT
Manager
 One platform strategy
 Reduction of
training and
administration costs
 Consolidation of IT
systems and reduction
of interfaces
 Reduction of storage
costs
Reduce Cost
Compliance
Manager
 Enterprise-wide Records
Management for SAP
and non-SAP content
 Single set of
retention policies to
manage content lifecycle
 Reduced corporate
exposure to litigation
and regulations
Mitigate Risk
CIO
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Contacts
parag.pithia@avaali.com | +91 9819333774
dheeraj.subramanian@avaali.com |+91 9731280808

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Thank You
abc@avaali.com | +91 99999 99999
Thank You