Professional Cleaning Services Proposal

Prepared for:
Best Virtual Paralegal, LLC
2213 W. Market Street
York, PA 17404
Submitted by:
ANY CLEANING SERVICES, LLC
Jane E. Doe, Account Manager
123 Anywhere Street
Any City, PA 00000
(717) 000-0000
Anyemail@anycleaningservice.com
Anycleaningservice.com
This proposal was prepared without benefit of an attorney review. This proposal was prepared by BVP Services;
Virtual Assistant Services from the information provided by the parties and no tax or legal advice was given or
received.
Sam
ple
Proposal

Professional Cleaning Services Proposal
SAMPLE PROPOSAL 2
123 Anywhere Street
Any City, PA 00000
(717) 000-0000
Thursday, November 5, 2015 FOR CONSIDERATION ONLY
Best Virtual Paralegal, LLC
Holly A. Sheriff
2213 W. Market Street
York, PA 17404
RE: JANITORIAL CLEANING CONTACT FOR 2213 W. MARKET STREET
Greetings Holly:
Thank you for allowing Any Cleaning Services, LLC to prepare a professional cleaning service proposal
for your consideration. We know it takes a considerable amount of time and effort to show any potential
contractor your facility. The letter is intended to memorialize a few important highlights of our services:
Before we start…. All our staff members are thoroughly trained on how to perform each cleaning service
and all the safety procedures for all the services we offer. Our goal is to clean each customer’s facility
efficiently, professionally and safely.
During the start…. Any Cleaning Services, LLC is known for its seamless, no-hassle start-up procedures
and training for all our customers and staff. Our management and account representatives have an open
door policy to ensure a smooth and successful startup.
After the start…. Any Cleaning Services, LLC creates a systematic approach to keep your facility
looking clean and professional. We create a quality control plan for each corporate customer FREE of
charge as our way of saying thank you for your business!
We look forward to the opportunity of becoming a trusted and valued partner in improving and
maintaining the appearance of your facility. Please do not hesitate to call the undersigned, if you have
any questions as you review our proposal.
Sincerely,
Jane E. Doe
Sam
ple
Proposal

SAMPLE PROPOSAL 3
TABLE OF CONTENTS
GENERAL ...............................................................................................5
SPECIALTIES SERVICES ............................................................................5
SUPPLIES................................................................................................6
EQUIPMENT ............................................................................................6
SCHEDULE OF SERVICE ............................................................................6
SUPERVISION ..........................................................................................6
INSURANCE AND OSHA REGULATIONS.........................................................6
EMPLOYEE STATUS & EQUAL OPPORTUNITY EMPLOYER...............................6
Job Specifications and Service Plan ...................................................................7
ENTRANCES...............................................................................................7
Lobby ........................................................................................................7
Conference Rooms..........................................................................................7
Offices........................................................................................................8
Hallways .....................................................................................................8
Rest rooms...................................................................................................9
Area Hours Summary......................................................................................9
Compensation and Invoicing...............................................................................10
Late Fees and other billing practices......................................................................10
Term and Cancellation .....................................................................................10
Agreement....................................................................................................11
Disclaimer: ................................................................................................12
This sample proposal is presented solely for general information purposes. The author and the company
are not offering these documents as legal, accounting, or other professional services advice or to be
used as how to forms. Copying, printing, or reproducing these documents is strictly prohibited. If you
have come to our portfolio seeking assistance with a complex legal issue, you should consider seeking
the advice of attorney of your own choosing. BVP Services is not a law firm. Although, best efforts
have been used in preparing the foregoing, the author and company make no representations or
warranties of any kind, assume no liabilities of any kind with respect to the accuracy or completeness
of the content, and specifically disclaim any implied warranties of merchantability or fitness of use of
the foregoing for a particular purpose. Neither the author nor the company shall be held liable or
responsible to any person or entity with respect to any loss or incidental or consequential damages
caused, or alleged to have been caused, directly or indirectly, by the information contained herein. The
Sam
ple
Proposal

SAMPLE PROPOSAL 4
Cleaning company featured in this PROPOSAL is fictional. Any likeness to any actual persons, either
living or dead, is strictly coincidental. Best Virtual Paralegal is a real company and is the mother
company of BVP Services and as granted permission for its company name and likeness to be used in
this sample Proposal. ......................................................................................12
Extras to consider putting in your Proposal...............................................................12
[Remainder of Page Intentionally Left Blank]
Sam
ple
Proposal

SAMPLE PROPOSAL 5
GENERAL
Any Cleaning Services, LLC agrees to provide all labor, supervision, materials, and equipment necessary to
assure performance of the specified cleaning services for Best Virtual Paralegal, LLC. This shall include all services
described in this written specification proposal. Any exceptions or specialties shall be specified in a subheading
herein.
SPECIALTIES SERVICES
Specialties services are services deemed by Any Cleaning Services, LLC to be only available upon request. Prices
for all specialty service shall be quoted separately at the time of the customer’s request. The current list of specialty
services includes:
BASIC EXTRAS
Carpet Cleaning Parking Lot trash and debris sweeping/removal
WAXING OF HARD SURFACES AND FLOORS:
Option 1: Floors can be stripped and refinished
Option 2: Scrubbed and rewaxed
WINDOW SERVICES
Option 1: Exterior Windows Weekly Add-on service
Option 2: Exterior Windows Monthly Add-on service
Option 3: Interior Windows Weekly Add-on service
Option 4: Interior Windows Monthly Add-on service
Option 5: Interior Windows Weekly Add-on service
Option 6: Price Saver Interior and Exterior Windows Monthly/Weekly Add-on service
WALLS
Exterior walls and outside of the facility can be power washed as a Monthly/Weekly Add-on service.
Interior walls of each room of the facility can be scrubbed as a Monthly/Weekly Add-on service.
CONSUMABLE PRODUCTS/FACILITY SUPPLIES
Customers can elect to have Any Cleaning Services, LLC provide all-inclusive consumable products including, but
not limited to: Toilet paper, trash liners, Kleenex hand soap, paper towel, and hand sanitizer. All consumable
products will be invoiced separately as a cost.
All specialty services and rates are subject to change without notice and may be subject to availability without
further notice to any customer. Contact your account manager for up to date services and rates.
Sam
ple
Proposal

SAMPLE PROPOSAL 6
SUPPLIES
Any Cleaning Services, LLC will furnish all cleaning supplies inclusive of but not limited to cleaning sponges,
gloves, brushes, cleaning agents, and disinfectants.
EQUIPMENT
Any Cleaning Services, LLC will furnish and maintain all necessary cleaning equipment inclusive of but not limited
to floor machines, buffers, mops, vacuums, maid carts, mop buckets, wringers, and brooms.
SCHEDULE OF SERVICE
Cleaning service operations described in this comprehensive proposal will be performed five (5) days per week.
The cleaning crew will observe holidays of the customer. Any Cleaning Services, LLC will adapt its cleaning
schedule to coincide with the needs of Best Virtual Paralegal, LLC’s facility if the schedule does not alter the costs
of operations and the services of Any Cleaning Services, LLC.
A precise cleaning service operation schedule was personally developed for Best Virtual Paralegal, LLC’s facility
after the first walk through, which occurred on November 4, 2019. A detailed cleaning service operation schedule is
set forth hereunder in Job Specifications.
SUPERVISION
Any Cleaning Services, LLC will furnish adequate supervision of its crew to ensure quality services.
INSURANCE AND OSHA REGULATIONS
Any Cleaning Services, LLC will furnish all forms of insurance required by law and shall maintain the same in full
force and effect. Including but not limited to
Comprehensive General Liability
Property Damage
Workers’ Compensation
Any Cleaning Services, LLC will comply with all current OSHA Regulations and proven procedures pertaining to
all work and cleaning service operations at Best Virtual Paralegal, LLC’s facility.
EMPLOYEE STATUS & EQUAL OPPORTUNITY EMPLOYER
Personnel supplied by Any Cleaning Services, LLC are deemed employees of Any Cleaning Services, LLC and will
not be considered employees or agents of Best Virtual Paralegal, LLC.
Any Cleaning Services, LLC is an Equal Opportunity Employer. All necessary employment forms and background
checks on its employees and subcontractors are maintained as required by law. All forms are available upon request
at any time.
Sam
ple
Proposal

SAMPLE PROPOSAL 7
JOB SPECIFICATIONS AND SERVICE PLAN
ENTRANCES
Task Description (as it appears on invoice) Service Days
Detail Dust-high and low areas 1 day/week
Clean and sanitize all switches and door handles 5 days/week (daily)
Spot clean entry walls 5 days/week (daily)
Dust mop hard surface floors 5 days/week (daily)
Clean both sides of entry door and wipe down frame 5 days/week (daily)
Vacuum Walk-off Mats 5 days/week (daily)
Wet mop hard surface floors 2 day/week
LOBBY
Dust all horizontal surfaces within normal reach 4 days/week
Detail Dust-high and low areas Monthly
Spot clean walls 5 days/week (daily)
Detail Vacuum all carpeted areas 1 day/week
Spot Vacuum all carpeted areas 5 days/week (daily)
Detail Vacuum Upholstered furniture Monthly
Spot Vacuum Upholstered furniture 1 day/week
Clean and sanitize all phones 3 day/week
Water and prune plants 1 day/week
Empty and remove trash 5 days/week (daily)
CONFERENCE ROOMS
Sam
ple
Proposal

SAMPLE PROPOSAL 8
OFFICES
HALLWAYS
Detail Dust-high and low areas 1 day/week
Sam
ple
Proposal

SAMPLE PROPOSAL 9
Wet mop hard surface floors 2 day/week
Clean and polish drinking fountains 5 days/week (daily)
REST ROOMS
Empty trash, refill supplies dispensers, clean, sanitize, fixtures, mirrors
Counters, partitions, and chrome, sweep and wet mop floors 5 days/week (daily)
AREA HOURS SUMMARY
AREA AVE. HRS. DAY
Entrances .2 hrs.
Lobby .3 hrs.
Conference rooms .3 hrs.
Offices 1.5 hrs.
Hallways .2 hrs.
Restrooms .5 hrs.
TOTAL: 3.0 hrs.
Sam
ple
Proposal

SAMPLE PROPOSAL 10
COMPENSATION AND INVOICING
5 days per week for Professional Corporate Cleaning Service
Programs is $1,275 per month.
All invoicing will be itemized according to the cleaning services and specialty services preformed within in a 30 day
net cycle.
Any Cleaning Services, LLC will present a service order slip to a responsible agent of any customer upon the
request of any specialty services and will require an authorized signature. Upon scheduling and completion of any
specialty service, the requesting customer will receive a copy of the service order slip. A specialty service will be
sent to the requesting customer with the customer’s normal monthly cleaning service operations invoice.
Any Cleaning Services, LLC accepts Visa, MasterCard, American Express, Diner’s Club, Discover, business and
personal checks.
LATE FEES AND OTHER BILLING PRACTICES
All Accounts are considered past due, if payment is not received within 3 business days of the due date on the
invoice (s). A 2% interest and a $25.00 processing fee A/K/A Collection Fee may be assessed to a customer’s
account, (including all unpaid invoices) on the last business day of the month of the next billing cycle for every
month the invoice/account remains unpaid. Customer is responsible for any chargeback, payment cancellation fees
or decline payment fees incurred by Any Cleaning Services, LLC from its banking institution. Any insufficient
funds, chargeback fees, payment cancellation fees or decline payment fees incurred are due immediately upon him
or her being notified by Any Cleaning Services, LLC’s Billing Department.
TERM AND CANCELLATION
The term of this agreement shall be for a period of one (1) year and shall automatically renew for additional one (1)
year on the anniversary of this agreement. This agreement may be terminated or canceled at any time with a
minimum of thirty (30) days written notice from either party.
Sam
ple
Proposal

SAMPLE PROPOSAL 11
AGREEMENT
This Agreement (“Agreement”) is made and entered into by and between the undersigned parties. NOW,
THEREFORE, in consideration of the mutual promises and benefits to be derived by the parties they mutually agree
to the terms and outlined in this Agreement/proposal.
IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date and year written below.
INSERT CLEANING COMPANY CUSTOMER SIGNATURE BLOCK GOES HERE
HERE
Sam
ple
Proposal

SAMPLE PROPOSAL 12
DISCLAIMER:
THIS SAMPLE PROPOSAL IS PRESENTED SOLELY FOR GENERAL INFORMATION
PURPOSES. THE AUTHOR AND THE COMPANY ARE NOT OFFERING THESE DOCUMENTS
AS LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES ADVICE OR TO BE USED
AS HOW TO FORMS. COPYING, PRINTING, OR REPRODUCING THESE DOCUMENTS IS
STRICTLY PROHIBITED. IF YOU HAVE COME TO OUR PORTFOLIO SEEKING ASSISTANCE
WITH A COMPLEX LEGAL ISSUE, YOU SHOULD CONSIDER SEEKING THE ADVICE OF
ATTORNEY OF YOUR OWN CHOOSING. BVP SERVICES IS NOT A LAW FIRM. ALTHOUGH,
BEST EFFORTS HAVE BEEN USED IN PREPARING THE FOREGOING, THE AUTHOR AND
COMPANY MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, ASSUME NO
LIABILITIES OF ANY KIND WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF
THE CONTENT, AND SPECIFICALLY DISCLAIM ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS OF USE OF THE FOREGOING FOR A PARTICULAR
PURPOSE. NEITHER THE AUTHOR NOR THE COMPANY SHALL BE HELD LIABLE OR
RESPONSIBLE TO ANY PERSON OR ENTITY WITH RESPECT TO ANY LOSS OR INCIDENTAL
OR CONSEQUENTIAL DAMAGES CAUSED, OR ALLEGED TO HAVE BEEN CAUSED,
DIRECTLY OR INDIRECTLY, BY THE INFORMATION CONTAINED HEREIN. THE CLEANING
COMPANY FEATURED IN THIS PROPOSAL IS FICTIONAL. ANY LIKENESS TO ANY
ACTUAL PERSONS, EITHER LIVING OR DEAD, IS STRICTLY COINCIDENTAL. BEST
VIRTUAL PARALEGAL IS A REAL COMPANY AND IS THE MOTHER COMPANY OF BVP
SERVICES AND AS GRANTED PERMISSION FOR ITS COMPANY NAME AND LIKENESS TO
BE USED IN THIS SAMPLE PROPOSAL.
EXTRAS TO CONSIDER PUTTING IN YOUR PROPOSAL
References
Sample invoice
Sample work order
Digital business card
Referral A Friend Program
Sample Quote Invoice
Before and After Pictures from past customers and testimonials
Sam
ple
Proposal

123 Anywhere Street
Any City, PA 00000
(717) 000-0000
Sam
ple
Proposal

Professional Cleaning Services Proposal

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