BUSY proves to be a backbone of accounting & inventory operations at the apex body in Indian publishing industry, The NBT.

1. BUSY consolidates Business
Operations at National Book Trust
BUSY proves to be a backbone of accounting & inventory operations at the apex body in
Indian publishing industry, The NBT.
About NBT
The National Book Trust, India, is an apex body established by the Government of India (Department of Higher Education,
Ministry of Human Resource Development) in the year 1957 to develop reading habits and creation of book culture in the
country. To achieve its objectives, Trust is publishing good quality books at reasonable price, organizing Book Fairs and Exhibitions
in all parts of the country to provide an opportunity for interaction among authors, publishers, librarians and book lovers.

2. The Business Process @ NBT
Material receipt, invoice
Distributors
Head Office
Sales Order
Stock transfer
Regional Office
Supplier
Sales Order
Material challan & invoicing
Material Requisition
Stock transfer
Stock transfer
Exhibitions
Royalty
Regional Retail Stores
Royalty
Sales
Author
Retail Customers
Royalty
Sales
Retail Customers
A schematic to show the
backend operations @ NBT. The
company makes its purchases
from publishers (also has its
publications) and receives
material along with the invoice.
It provides the required
material to it’s regional offices,
which in turn meet the demand
of regional distributors or NBT’s
regional retail stores. Regional
offices also transfer their stock
to exhibitions being organized
by them. The royalty is
transferred to authors of the
books on each sale transaction.

3. What was the problem?
No Mapping of challans
to Invoices. NBT
incurred losses due to
no linking of challans
with invoices, and
manual maintenance of
challans. These pending
challans resulted in
revenue spillage.
After receipt of material.
There was no proactive
information of stock
position at any store. No
mechanism was in place
to know current
valuation of stock on
basis of series, year of
publication, language or
MRP.
Consolidated reports
were required from
branch offices on the
basis of transaction,
stock, payables, debtors.
Automatic calculation of
royalty was desired.
No tracking of revenue,
inventory in frequent
exhibitions conducted
by NBT.

4. The Solution
All challans and
corresponding invoices
were generated in BUSY
simultaneously to map
pending challans to invoices.
Proper records were
maintained in BUSY to
prevent spillage. This resulted
in an increase in revenue for
NBT.
Stocking was done based on
parameters like Book series, year of
Automatic royalty
payable report was
publication & language. MRP was
generated after a sale by
tagging authors to books at
a pre-defined percentage
by implementing royalty
module in BUSY.
Customized reports were
also generated.
linked with every book to know stock
valuation at any stage & at any branch.
Inventory reports on the basis of predecided parameters could also be
generated and exchanged between Head
offices and branch offices using HO/BO
module of BUSY
Head Office
Stock Transfer, Inventory Master
(NBT)
Regional Office
Sales Data
Stock Transfer, Inventory Master
Stores
Sales Data & Reports
in XML format
NBT has presence in North, East, West & South India through its regional offices in key cities. Each of these regional offices transfer stock on demand basis to
distributors or multiple direct retail stores (S1…Sn) under them. The entire NBT office structure was mapped in BUSY. Multi-branch module was
implemented. Stores could send sales & payable reports in xml format to regional office at a click of a button and regional office could share consolidated reports
generated in BUSY with the head office.

5. Client Speak
“We have been using Busy for accounting, billing and warehouse management purpose for several
years. The software works smoothly. The tech support from Busy Infotech has also been excellent.
Installation of Busy has significantly reduced the amount of time and human efforts required to do day
to day office tasks. We are using Busy in our headquarters in New Delhi and also in our four regional
offices located in north, south, east and western parts of India. Busy installations in all these locations
are interconnected. Therefore, we are able to harness the enterprise level capabilities of Busy. We wish
Busy Infotech all the best and we look forward to have more excellent software from the company.”
-Pradip Chhabra,Deputy Director,NBT
For further queries, you can write to us : support@busy.in
Or call us @ +91-011-27372704/05
www.busy.in