The document describes a procurement module that streamlines the purchase request and purchase order process. It allows tracking of budgeted and unbudgeted spending, live updates on total spending, and customizable reports. The module provides a confidential and secure workflow from initiating a purchase request through issuing a purchase order, with user access configuration and interfaces to other organizational software.

1. Procurement Teams Choice

2.  Streamlined process from initiating a Purchase Request to issuance of a Purchase Order.
 Track whether the amount spent is budgeted / unbudgeted.
 Savings / overruns to the budget.
 Live updates on total spent per item.
 Confidentiality.
 User access configuration. User / approvers can be given access to the required project, companies,
departments, asset / OPEX category.
 Interface to other software's used within the organisation.
 Customised Reports (export to excel / pdf).

3. Requesting Department to Raise a Purchase Request thru Econex Procurement
Module. This Purchase Request thru the system workflow gets routed to the
procurement department.
Procurement Department based on the Purchase Request received sources for the
vendor, does the quote comparison, evaluates technical and financial aspects of
the product & vendor and forward the same to the requesting department.
Requesting department validate the quote comparisons received along with the
technical and financial aspects and gives to go ahead to raise the Purchase Order.
Purchase Order flows in Econex thru the defined approval matrix based on the
approval amount limits. Email alerts are sent to the approver and the initiator or
as configured. Flexibility to the approvers to forward the request to get additional
info or additional approval from a person not in the defined approval matrix.
Purchase
Request
Source
Quotation &
Negotiation
Purchase
Order (PO)
PO Approval

4. Initiator
• Monitor / track progress of
request online.
• View anywhere / anytime.
Procurement Department
• Historic data. Helps price
comparison and
negotiation with vendor.
Management
• Track budgeted / unbudgeted
spending.
• Accessibility anywhere.
Vendor
• Email notification from
system.
• Upload documents online.
Procurement
Module