People Building Peace Concert: A Celebration of Legacy at Dag Hammarskjöld Plaza

1. Project Checklist
Introduction
Project Name: People Building Peace Concert: A Celebration of Legacy at Dag Hammarskjöld Plaza
Date of Event: Wednesday, July 20, 20XX
Time: 4pm – 8pm
Location: Dag Hammarskjöld Plaza, E. 47th Street & 2nd Avenue
Background Review: Seek music and spoken word artistic elements for GPPAC United Nations
Conference. 500 to 1,000 youth peace builders in attendance.
Partnership Organizations: Global Partnership of Preventing Armed Conflict (GPPAC), World Culture
Open (WCO), Music Without Border, PeaceBoat and Global Youth Alliance Network (GYAN).
Staff/Motivation
Who commissioned the work: Shirley Toussaint, Media, PR Consultant for GPPAC
Who are the members of concert committee: Shirley Toussaint (Project Manager), Martha Ma (Concert
Organizer, Talent Coordinator), Joanne Wyley (Fundraiser), Gretel Sosa (Consultant Concert Organizer),
Elizabeth Arnold (Consultant Concert Organizer), and Michael Shank (WCO Partner with GPPAC)
Who are the primary sponsors: To be determined…
Who is the ultimate decision maker: Mrs. Ana Cutter-Patel, Consultant for GPPAC
Vision Setting
What needs to take place for the concert to be successful:
Secure park permit
Book concert headliner
Get monies from sponsor(s)
Hire production company
Manage requests for other permits and other logistical details (i.e., securing stage, security, equipment,
etc…)
Research potential headlining and opening acts
Rehearsals and project wrap-up
Goal Setting
Secure Park Permit (Leads: Ana and Martha)
Fill out Dag Hamm. stage requisition form
Apply for insurance and sound permit
Review security, concessions, park generator/electricity, etc…
1|Page

2. Retrieve copy of GPPAC’s/CPWG’s tax exemption certificate
(Leads: Martha and Ana)
Follow up on booking opening acts (Leads: Ana and Michael)
Key concert committee members to receive a copy of performing acts’ riders and contracts (Leads:
Ana and Michael)
Update budget: To submit figures to sponsors once we get more information on talent, production
company’s fees, and overall concert reqs (Lead: Shirley)
Notes:
2|Page