3. 3
According to Dr. John G. Allen,According to Dr. John G. Allen,
PROTOCOLPROTOCOL means the rules ofmeans the rules of
diplomatic etiquette.diplomatic etiquette.
While our Order definesWhile our Order defines
PROTOCOLPROTOCOL as the rigid codeas the rigid code
setting forthsetting forth
the degree of obedience,the degree of obedience,
the order of precedence,the order of precedence,
the rules of official and socialthe rules of official and social
behavior.behavior.
PROTOCOLPROTOCOL
4. 4
In one of the speeches madeIn one of the speeches made
by our former Supremeby our former Supreme
Knight, VIRGIL DECHANT, HeKnight, VIRGIL DECHANT, He
clearly stated, “clearly stated, “PROTOCOLPROTOCOL
demands that we shoulddemands that we should
accord due respect toaccord due respect to
anyone while performing ouranyone while performing our
official functions.”official functions.”
PROTOCOLPROTOCOL
5. COUNCIL AND ASSEMBLY MEETING
THE GRAND KNIGHT AND FAITHFULTHE GRAND KNIGHT AND FAITHFUL
NAVIGATOR MUST CONDUCT THEIRNAVIGATOR MUST CONDUCT THEIR
MEETINGS IN STRICT ACCORDANCE WITHMEETINGS IN STRICT ACCORDANCE WITH
THE CHARTER, CONSTITUTION AND LAWSTHE CHARTER, CONSTITUTION AND LAWS
OF KNIGHTS OF COLUMBUS,OF KNIGHTS OF COLUMBUS,
SUPPLEMENTED BY THE COUNCIL ORSUPPLEMENTED BY THE COUNCIL OR
ASSEMBLY BY LAWS AND ACCORDING TOASSEMBLY BY LAWS AND ACCORDING TO
PARLIAMENTARY PROCEDURE.PARLIAMENTARY PROCEDURE.
APPLYING PROTOCOLAPPLYING PROTOCOL
6. DIGNITARIES AT MEETING
STATE OFFICERS, DISTRICT
DEPUTIES, PRIESTS OR SPECIAL
GUESTS SHOULD BE ACCORDED
DUE RECOGNITION FOR THE OFFICE
OR POSITION THEY HOLD. THEY
SHOULD BE SEATED IN PLACE OF
HONOR.
APPLYING PROTOCOLAPPLYING PROTOCOL
7. DRESS CODE
THE PRESIDING OFFICER, IN
KEEPING WITH THE DIGNITY OF HIS
OFFICE, SHOULD BE NEATLY AND
PROPERLY DRESSED. HE SHOULD
REQUEST THAT HIS OFFICERS DO
LIKEWISE TO SET THE PROPER
DRESS CODE FOR MEMBERSHIP TO
FOLLOW.
APPLYING PROTOCOLAPPLYING PROTOCOL
8. IT IS MANDATORY FOR ALL
KNIGHTS OF COLUMBUS
MEMBERS TO WEAR WHITE
SHIRTS OR POLO BARONG WITH
KC LOGO WITH COUNCIL NAME
AND NUMBER; BLACK PANTS;
AND BLACK LEATHER SHOES
DURING OFFICIAL COUNCIL
MEETINGS.
St. Therese of the Child Jesus Parish
Council 13548
9. THE GRAND KNIGHT SHOULD AT ALL
TIMES REFER TO AND ADDRESS THE
OFFICERS BY THEIR PROPER TITLE.
EG: WORTHY DEPUTY GRAND KNIGHT. .
HE THUS SETS A GOOD EXAMPLE FOR
COUNCIL MEMBERS TO FOLLOW.
10. ALL MEMBERS WHO ARE NOT OFFICERS
SHOULD BE RECOGNIZED BY NAME AS
“BROTHER….” or “SIR KNIGHTS…”
ALL SPEECH MUST BE DIRECTED TO
THE CHAIR (THE GRAND KNIGHT) FOR
EXAMPLE: “WORTHY GRAND KNIGHT,
MAY I ASK THE PREVIOUS SPEAKER TO
EXPLAIN…”
.
11. THE GRAND KNIGHT ALWAYS SPEAKS
IN THE THIRD PERSON SUCH AS “THE
CHAIR RULES THAT…” OR “YOUR
GRAND KNIGHT REPORTS THAT….”
MEMBERS SHOULD SPEAK OF THE
CHAIR IN THE THIRD PERSON:
“WORTHY GRAND KNIGHT, WILL THE
CHAIR PLEASE EXPLAIN THE EFFECT
OF THE PENDING MOTION?”
.
13. 13
COMMUNICATIONS:COMMUNICATIONS:
All communications to be made byAll communications to be made by
the council must be in writing; suchthe council must be in writing; such
as:as:
INVITATION TO DIGNITARIES TO ATTEND ININVITATION TO DIGNITARIES TO ATTEND IN
SPECIAL AFFAIR.SPECIAL AFFAIR.
INVITATION TO THE STATE DEPUTY AND STATEINVITATION TO THE STATE DEPUTY AND STATE
OFFICERS TO ATTEND A COUNCIL FUNCTION.OFFICERS TO ATTEND A COUNCIL FUNCTION.
LIKE, INSTALLATION OF OFFICERS. THISLIKE, INSTALLATION OF OFFICERS. THIS
MUST BE DONE A MONTH BEFORE THEMUST BE DONE A MONTH BEFORE THE
SCHEDULED DATE OF THE AFFAIR.SCHEDULED DATE OF THE AFFAIR.
APPLYING PROTOCOLAPPLYING PROTOCOL
14. 14
INVITING A PRIEST TO ACT AS COUNCILINVITING A PRIEST TO ACT AS COUNCIL
CHAPLAINCHAPLAIN
(You don’t appoint the Chaplain but you(You don’t appoint the Chaplain but you
invite the Chaplain).invite the Chaplain).
INVITATION TO DIGNITARIES TO ATTEND AINVITATION TO DIGNITARIES TO ATTEND A
STATESTATE
CONVENTIONCONVENTION
GK WHO INTENDS TO WRITE TO THE STATEGK WHO INTENDS TO WRITE TO THE STATE
DEPUTY MUST COURSE ITS LETTER THRUDEPUTY MUST COURSE ITS LETTER THRU
THE DD WHILST DD’s LETTER TO THETHE DD WHILST DD’s LETTER TO THE
SUPREME OFFICE MUST BE COURSED THRUSUPREME OFFICE MUST BE COURSED THRU
THE STATE DEPUTY.THE STATE DEPUTY.
APPLYING PROTOCOLAPPLYING PROTOCOL
15. 15
SEATING ARRANGEMENTS:SEATING ARRANGEMENTS:
In Council Meetings:In Council Meetings:
GK, FS, TREASURER & RECORDER AREGK, FS, TREASURER & RECORDER ARE
NORMALLY SEATED AT THE HEAD TABLENORMALLY SEATED AT THE HEAD TABLE
CHAPLAIN SHALL BE SEATED JUSTCHAPLAIN SHALL BE SEATED JUST
BESIDE THE GK IN THE LATTER’S LEFTBESIDE THE GK IN THE LATTER’S LEFT
SIDESIDE
DD IS USUALLY SEATED JUST AT THEDD IS USUALLY SEATED JUST AT THE
RIGHT SIDE OF THE GKRIGHT SIDE OF THE GK
APPLYING PROTOCOLAPPLYING PROTOCOL
18. Inside and OutsideInside and Outside
Guards PositionGuards Position
Inside Guard
Outside Guard
Council Chamber
Ante Chamber
Doors
19. 19
VISITING COUNCIL OFFICERSVISITING COUNCIL OFFICERS
ESPECIALLY GK, MUST BE GIVENESPECIALLY GK, MUST BE GIVEN
THE PRIVILEGE TO SEAT AT THETHE PRIVILEGE TO SEAT AT THE
HEAD TABLE SO WITH THE FN.HEAD TABLE SO WITH THE FN.
UNLESS THE FN IS ALSO A MEMBERUNLESS THE FN IS ALSO A MEMBER
OF THE COUNCIL.OF THE COUNCIL.
VISITING STATE OFFICERS &VISITING STATE OFFICERS &
DIGNITARIES SHALL LIKEWISE BEDIGNITARIES SHALL LIKEWISE BE
GIVEN THE PRIVILEGE TO SEAT ATGIVEN THE PRIVILEGE TO SEAT AT
THE HEAD TABLE.THE HEAD TABLE.
APPLYING PROTOCOLAPPLYING PROTOCOL
20. 20
HOW TO WELCOME DIGNITARIESHOW TO WELCOME DIGNITARIES
AT THE MEETINGSAT THE MEETINGS
When a KCFAPI’s Area ManagerWhen a KCFAPI’s Area Manager
or Fraternal Counselor isor Fraternal Counselor is
present as a guest, he shouldpresent as a guest, he should
be seated with and introducedbe seated with and introduced
with the dignitaries.with the dignitaries.
APPLYING PROTOCOLAPPLYING PROTOCOL
21. RECEIVING DIGNITARIES DURING
COUNCIL MEETING
1.Outside Guard opens the door for the guest/s.
2.Outside Guard informs Inside Guard.
3.Inside Guard approaches the GK, salutes and
announces the arrival of the guest. Then he
salutes again and goes back to his post.
4.GK calls the Warden. Warden salutes the GK.
GK orders the Warden to accompany the
guest inside the chamber.
5.Warden salutes the GK and goes to the door
to accompany the guest .
22. RECEIVING DIGNITARIES DURING
COUNCIL MEETING
6. Upon entrance of the guest, the GK
announces the arrival of the guest and
made 3 raps of his gabel for everybody to
stand.
7. GK greets the guest and invites him to
seat at his left. He makes 1 rap of his
gabel for everybody to seat down.
23. 23
INTRODUCTION OF OFFICERS /INTRODUCTION OF OFFICERS /
DIGNITARIES / STATE DEPUTYDIGNITARIES / STATE DEPUTY
The chaplain/priest shall beThe chaplain/priest shall be
first introduced followed byfirst introduced followed by
the dignitaries, statethe dignitaries, state
deputies, officers of thedeputies, officers of the
councils and members.councils and members.
If the dignitaries is slated toIf the dignitaries is slated to
speak, he must be formallyspeak, he must be formally
introduced by an officer ofintroduced by an officer of
the council prior to histhe council prior to his
APPLYING PROTOCOLAPPLYING PROTOCOL
24. 24
INTRODUCTION OF OFFICERS /INTRODUCTION OF OFFICERS /
DIGNITARIES / STATE DEPUTYDIGNITARIES / STATE DEPUTY
The State Deputy, must be theThe State Deputy, must be the
last man to talk/speak as thelast man to talk/speak as the
guest speaker. There must be aguest speaker. There must be a
formal introduction before theformal introduction before the
SD starts his speecSD starts his speec h.h.
APPLYING PROTOCOLAPPLYING PROTOCOL
25. 25
HOW TO INTRODUCE THEHOW TO INTRODUCE THE
DIGNITARIES / STATE DEPUTYDIGNITARIES / STATE DEPUTY
First, reading of his resume orFirst, reading of his resume or
bio-data and finally hisbio-data and finally his past andpast and
presentpresent position in the Order.position in the Order.
The audience must be required toThe audience must be required to
rise when the dignitaries’ namerise when the dignitaries’ name
is called on. Same is true withis called on. Same is true with
the State Deputy.the State Deputy.
APPLYING PROTOCOLAPPLYING PROTOCOL
26. 26
PLEDGE OF ALLEGIANCE &PLEDGE OF ALLEGIANCE &
SINGING OF NATIONAL ANTHEMSINGING OF NATIONAL ANTHEM
During installation and councilDuring installation and council
meetings: When the Nationalmeetings: When the National
Anthem is sung, the Oath ofAnthem is sung, the Oath of
Allegiance must be dispensedAllegiance must be dispensed
with or vice-versa.with or vice-versa.
APPLYING PROTOCOLAPPLYING PROTOCOL
27. 27
PLEDGE OF ALLEGIANCE &PLEDGE OF ALLEGIANCE &
SINGING OF NATIONALSINGING OF NATIONAL
ANTHEMANTHEM
The opening prayer mustThe opening prayer must
precede the National Anthemprecede the National Anthem
while the National Anthemwhile the National Anthem
precedes the Opening Odeprecedes the Opening Ode
during council meeting.during council meeting.
APPLYING PROTOCOLAPPLYING PROTOCOL
28. ““The leader is worthy of respect in the midstThe leader is worthy of respect in the midst
of his brethen, but he has respect for thoseof his brethen, but he has respect for those
who fear the Lord”. Sirach 11.20who fear the Lord”. Sirach 11.20
30. CLOSED CEREMONIALS
• COUNCIL MEETINGS
• ASSEMBLY MEETINGS
• EXEMPLIFICATIONS
• RENEWAL OF OBLIGATIONS
OF THE 4TH
DEGREE
OPEN CEREMONIALS
• COUNCIL CHARTERCOUNCIL CHARTER
PRESENTATIONPRESENTATION
• ASSEMBLY CHARTERASSEMBLY CHARTER
PRESENTATIONPRESENTATION
• INSTALLATION OFINSTALLATION OF
OFFICERSOFFICERS
• NECROLOGICALNECROLOGICAL
SERVICESERVICE
Types of CeremonialsTypes of Ceremonials
31. EXEMPLIFICATION RESPONSIBILITIESEXEMPLIFICATION RESPONSIBILITIES
1st Degree – Grand1st Degree – Grand
KnightKnight
Assigns team members, makes sure thatAssigns team members, makes sure that
all necessary paraphernalia for theall necessary paraphernalia for the
exemplification are complete.exemplification are complete.
2nd Degree – District Deputy2nd Degree – District Deputy
DD is responsible for this exemplificationDD is responsible for this exemplification
rites. DD must memorize his part. He assignsrites. DD must memorize his part. He assigns
team members. Makes sure that allteam members. Makes sure that all
exemplification paraphernalia are on hand.exemplification paraphernalia are on hand.
32. 3rd Degree – State Deputy3rd Degree – State Deputy
Appoints a State Ceremonial ChairmanAppoints a State Ceremonial Chairman
to oversee the organization, training,to oversee the organization, training,
certification and assignments of 3rdcertification and assignments of 3rd
Degree Teams. He also appoints aDegree Teams. He also appoints a
State Squires Chairman who handlesState Squires Chairman who handles
the Squires Investiture Teams.the Squires Investiture Teams.
CEREMONIAL HOSTINGCEREMONIAL HOSTING
1st Degree – Council1st Degree – Council
2nd Degree – Distirct Deputy assign2nd Degree – Distirct Deputy assign
council.council.
3rd Degree – Round Table Chairman3rd Degree – Round Table Chairman
33. INSTALLATION OF COUNCILINSTALLATION OF COUNCIL
OFFICERSOFFICERS
• Installation of council officers is aInstallation of council officers is a CouncilCouncil
Director project.Director project.
• Coordinate with your DD the time andCoordinate with your DD the time and
date of your installation.date of your installation.
• If you invite our Luzon Deputy, don’tIf you invite our Luzon Deputy, don’t
invite other guest speakers.invite other guest speakers.
• Aside from the DD,Aside from the DD, the incoming andthe incoming and
outgoing Grand Knights should memorizeoutgoing Grand Knights should memorize
their part of the ceremonytheir part of the ceremony ..
34. INSTALLATION OF COUNCILINSTALLATION OF COUNCIL
OFFICERSOFFICERS
• Incoming officers should be in properIncoming officers should be in proper
uniform. Long sleeve barong with KC logouniform. Long sleeve barong with KC logo
((not 4th Degree logonot 4th Degree logo), black pants and), black pants and
black shoes.black shoes.
• Warden and Council Director shouldWarden and Council Director should
check venue, paraphernalia, and soundcheck venue, paraphernalia, and sound
system that they are on hand and properlysystem that they are on hand and properly
arranged per Council Officers Installationarranged per Council Officers Installation
manual and music are qued.manual and music are qued.
36. CROSS FORMATIONCROSS FORMATION
RULESRULES1.1. Always maintain the cross formation. Fill in vacantAlways maintain the cross formation. Fill in vacant
position.position.
2.2. Always follow the man infront of you at the start ofAlways follow the man infront of you at the start of
the entrance of officers and during the crossthe entrance of officers and during the cross
formation movement.formation movement.
3.3. Incase of disorganization, always maintain theIncase of disorganization, always maintain the
cross formation and no talking or movement tocross formation and no talking or movement to
adjust positions. Just remain where you are andadjust positions. Just remain where you are and
listen to your name and come forward when yourlisten to your name and come forward when your
name is called by the DD.name is called by the DD.
4.4. Remember as newly elected officers, this is yourRemember as newly elected officers, this is your
first public demimonstration of a Knights offirst public demimonstration of a Knights of
Columbus ceremony so make it your best.Columbus ceremony so make it your best.
5. Read the Installation of Council Officers manual.5. Read the Installation of Council Officers manual.
37. CONCLUSIONCONCLUSION
As has been mentioned earlier, it isAs has been mentioned earlier, it is
impossible to cite a rule for everyimpossible to cite a rule for every
situation. No doubt there will besituation. No doubt there will be
times when the grand knight willtimes when the grand knight will
encounter some rather difficultencounter some rather difficult
and even unique situations. Underand even unique situations. Under
those circumstances the grandthose circumstances the grand
knight must use his judgment andknight must use his judgment and
simply apply common courtesy.simply apply common courtesy.
““Always do right. You will pleaseAlways do right. You will please
