Maximo training presentation. Inventory Management concepts.

1. IBM Maximo Asset Management Training
Inventory Management
© 2014 IBM Corporation
Bruno Portaluri
Maximo Technical Solution Architect
Last Update: 2014-11-12

2. Maximo terms and definitions
• An Asset is any equipment, machinery, or technology that
your company owns or leases that you will be managing and
maintaining using Maximo
• Examples:
• Production - motors, pumps, winches, presses
• Facilities - plumbing, lighting, fire extinguishers
• Fleet - forklifts, trucks, buses, trains, aircraft
• Technology - computers, routers, hubs, servers
• Assets application let you build an asset hierarchy, which is
an arrangement of assets, subassemblies, and spare parts
that make up the asset.
2 © 2014 IBM Corporation

3. Maximo terms and definitions
• Item: A type of asset, instrument, equipment or spare
part.
• Tools: Specific types of Items that are used to maintain
Assets. Tools are typically non-consumable items for
which you charge an hourly rate for their use.
• Rotating Item/Tool: An Item/Tool that needs to be
tracked individually.
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4. Rotating and non-rotating assets
• Rotating assets are assets that are interchangeable,
such as motors, pumps, fire extinguishers, or PC
monitors.
• Rotating assets have both a unique asset number and an
inventory item number. The item number lets you track assets
as a group as they are moved in and out of inventory and other
types of locations, while the asset number is useful to track
individual instances of the asset as it is moved from one location
to another and from one site to another.
• Non-rotating assets do not move in and out of
storerooms.
• A non-rotating asset has a unique asset number, but does not
have an item number because it is not tracked in inventory.
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5. Inventory Management modules
• Inventory module allows to manage your inventory of spare parts
• Item Master
• Service Items
• Tools
• Stocked Tools
• Inventory
• Inventory Usage
• Shipment Receiving
• Condition Codes
• Storerooms
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6. Create Item Records
Inventory applications
Service Items Tools
Manage Items and Inventory
Item Master
Storerooms
Inventory
Stocked Tools
Inventory Usage
Issues and Transfers
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7. Item Master application
Item Master application allows to define items and rotating items that are stocked in
your storerooms.
When you create an item record, define the main attributes of the item (commodity code, order
and issue units, rotating characteristic, meters, etc.).
You can also specify any alternate items that you can use in its place.
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8. Inventory application
Inventory application allows to store information about all aspects of inventory
materials
You can:
• monitor the storeroom balance of inventory items and tools
• track the condition of items and the cost of inventory stock
• reorder items when stock must be replenished
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9. Storerooms application
Storerooms application allows to add and maintain information about storeroom
locations
You can
• associate the general ledger accounts with each storeroom
• define the lead time calculation for items in a storeroom
• flag the storeroom to function as an internal supplier to other storerooms
9 © 2014 IBM Corporation

10. Inventory Usage application
Inventory Usage application allows to create inventory usage records that track the
issue, transfer, and return of inventory items from/to storerooms
Inventory usage records types are:
• Issue of inventory items or tools by assigning them to a work order, to an asset, to an operating
location.
• Transfer of inventory items or tools from one storeroom to another storeroom.
10 © 2014 IBM Corporation

11. Issues and Transfers Usage application
Issues and Transfers application allows to issue, transfer, and return inventory items
from/to storerooms
It has been replaced by ‘Inventory Usage’ application in Maximo 7.5
11 © 2014 IBM Corporation

12. Exercises – Create item
• Create an Item
• Go To > Item Master
• Item: DN6
• Description: Stainless Steel Valve DN6
• Rotating: Yes
• Issue Unit: EACH
• Change status to ‘ACTIVE’
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13. Exercises – Add item to storeroom
• Enable item ‘DN6’ in organization ‘EAGLENA’
• Select Action > Item/Organization Details
• Click on the change status icon and set to ‘ACTIVE’
• Add item to storeroom ‘
• Select Action > Add Items to Storeroom
• Site: BEDFORD
• Storeroom: CENTRAL
• Open ‘Storeroom’
tab
13 © 2014 IBM Corporation

14. Exercises – Create rotating asset in the storeroom
• Open ‘Assets’ application and create a new asset
• Asset: DN6-1
• Rotating Item: DN6 (description is filled automatically)
• Location: CENTRAL
• Open ‘Inventory’ application
• Open ‘Rotating Assets’ tab
• Select Action > View Item Availability
14 © 2014 IBM Corporation

15. Exercises – Issue Asset from storeroom
• Open ‘Inventory Usage’ application (or ‘Issues and Transfers’)
• Create new record
• Select ‘CENTRAL’ storeroom
• Click on ‘New Row’
• Usage Type: Issue
• Line Type: Item
• Item: DN6 (Rotating Asset is now mandatory)
• Asset: DN6-1
• Location: W540
• GL Debit Account: 6290-300-SAF
• Issued To: JACOBY
• Save
• Open ‘Assets’ application search asset ‘DN6-1’
• Select Action > Asset Move History
15 © 2014 IBM Corporation

16. Exercises – Additional exercises
16 © 2014 IBM Corporation

17. 17 © 2014 IBM Corporation