2. Content
Best Practices in PPT Making
Slide Layout
Standard Designs / Templates
Slide Size and Background
Slide Variants
Transitions
Animations
View Options
Insert Options
Importing Content
Slide Show
Best Practice in Presenting
3. Best Practices in PPT Making
There should be an Opening and Closing Slide
The next Slide should be on the Content
Whole PPT should be on uniform theme in design
An Official PPT Design should be as prescribed by the Organization
All slides should be uniform in Size, Colour, Format, Type of Boxes,
Text etc. unless something is to be highlighted otherwise
Headings, Titles, Bullets, Content may have different sizes, but uniform
Charts, Boxes, Text etc should not overlap each other
Use Grid Lines & Guides (in View Menu) for easy, uniform and correct
placement
Always re-check your slide headings and content for Sanctity
Always try and use the maximum space available in each slide
Always leave some margin at Top, Down, Left and Right of the slide
Always use light colours in Chart and Boxes, but Dark Colours in Text
MS Office does many things in Auto, but never holds the user from
customizing
Commentary / Remarks / Explanatory Notes should not simply read the
already visible Text / Charts / Content
4. Slide Layout
Slide Layout allows us to place different contents in the
slide viz. Text, Columns, Pictures, Charts, SmartArt etc.
5. Standard Designs / Templates
Follow the Organization specific Template or
Choose a Pre-Designed Template from Design Menu
Don’t Change the Standard Sizes and Fonts of of
Headings, Titles, Sub-Titles, Bullet Points etc.
6. Slide Size and Background
Choose / Customize Size and Background from “Design”
7. Slide Variants
Slides Variants allow us to creatively Re-Design the Slide
with Colour Scheme, Fonts, Effects and Background
8. Transitions
Transitions are the mode of Animation which can be
used for movement from one slide to another
It also offers different customization options of
Duration, Sound and Trigger
It can be made “Apply to All”, else on current slide
9. Animations
Animations can be added to any Text, Text Box, Charts,
Designs, Content, SmartArt etc, together or in sequence
Animations (Visual and Sound) can be chosen and
customized to suit the Content and Context of PPT
Animations become part of the Content and move with
it when copied and pasted
10. View Options
Gridlines and Guides can help in uniform Placement
Different view options may help in viewing and selecting
one / multiple slides at a time, with / without Notes
Colour / Grey Scale / Black & White Viewing Options
11. Insert
Other than General options as available in MS Word also,
there are SmartArt choices in Insert Option
Smart Art can be chosen, expanded and customized as
per the desired content
12. Importing Content
Any Content viz. Text, Text Boxes, Tables, Charts etc.
can be Imported / Pasted into a PPT
It gives options of Formats to be applied after Pasting
It is better to use “Embed” or “Keep Source Formatting
13. Slide Show
F5 can Start / Restart Presentation from Beginning
Shift + F5 or the Presentation Button at the bottom
ribbon starts it from the Current Slide
Any Slide can be hidden from Presentation, while still
keeping it there in the file
14. Best Practices in Presenting
Always try to rehearse it at the same Venue
Try and present with a Bluetooth Presenter device
Don’t jump on topics which might later appear in subsequent
slides
Allow users the required time to read the Slide Content
Don’t write everything in the slide, which makes is messy and
leaves no scope for Explanation by the Presenter
If you would be able to look at the Laptop / Computer / I-pad,
while presenting, put your notes besides the slide so that
those are visible to you in Presenter Mode
