An informative document relating to time managemnt

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INDEX
Introduction to Management page 4
Introduction to Time Management page 5
Understanding Time Management page 6
Creating an Effective Environment page 8
Setting Goals and Priorities page 9
ABC Analysis page 11
Pareto Analysis page 12
The Eisenhower Method page 14
POSEC Method page 15
Implementation of Goals page 16
Task List Organization page 18
Importance of Time Management page 21
Time Management Strategies page 23
Misconceptions about time management page 24
Symptoms of Poor Time Management page 26
Time Killers page 28
How to handle Time Killers page 30
Time Management Matrix page 33
Advantages of Time Management page 38
Conclusion page 41

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Sources
http://www.lc.unsw.edu.au
http://www.infarbor.com/timemanagement/
http://www.instantstressmanagement.com
http://www.yorku.ca/cdc/lsp
www.randypausch.com
http://HREra.com
www.citehr.com
http://www.scribd.com
http://en.wikipedia.org/wiki/Outline_of_business_management
http://www.studygs.net/timman.htm
http://www.mindtools.com/pages/main/newMN_HTE.htm
http://www.wikihow.com/Manage-Your-Time
http://en.wikipedia.org/wiki/Time_management
http://www.kent.ac.uk/careers/sk/time.htm
http://www.counselingcenter.illinois.edu/self-help-brochures/academic-
difficulties/time-management/
http://www.counselingcenter.illinois.edu/self-help-brochures/academic-
difficulties/time-management

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Introduction to Management
Management in business and organizations is the function
that coordinates the efforts of people to accomplish goals
and objectives using available resources efficiently and
effectively. Management
comprises planning, organizing, staffing, leading or directing,
and controlling an organization or initiative to accomplish a
goal. Resourcing encompasses the deployment and
manipulation of human
resources, financial resources, technological resources,
and natural resources.
Since organizations can be viewed as systems, management
can also be defined as human action, including design, to
facilitate the production of useful outcomes from a system.
This view opens the opportunity to 'manage' oneself, a
prerequisite to attempting to manage others.
Universities offer bachelors and
advanced degrees in
management, generally within
their colleges of business. At the
doctoral level students specialize
in areas of management, such
as human resources, international
management, organizational
behavior, or strategic
management.
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Introduction to Time Management
Time management is the act or process of planning and
exercising conscious control over the amount of time spent on
specific activities, especially to increase effectiveness,
efficiency or productivity.
It is a meta-activity with the goal to maximize the overall
benefit of a set of other activities within the boundary condition
of a limited amount of time.
Time management may be aided by a range of skills, tools,
and techniques used to manage time when accomplishing
specific tasks, projects, and goals complying with a due date.
Initially, time management referred to just business or work
activities, but eventually the term broadened to include
personal activities as well. A time management system is a
designed combination of processes, tools, techniques, and
methods. Time management is usually a necessity in any
project development as it determines the project completion
time and scope.
The major themes arising from the literature on time
management include the following:
Creating an environment conducive to effectiveness
Setting of priorities
Carrying out activity around those priorities
The related process of reduction of time spent on non-
priorities.
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Understanding Time Management
Every individual on earth
has the same amount of
time - 60 seconds in a
minute; 60 minutes in an
hour; 1,440 minutes in a
day; and 525,600 minutes
in a year. While a vast majority of people confesses faltering
to come to grips with it, extremely few can claim to have made
the most of it. How is it that they have got it all done? It’s
because they have managed a way to figure out how to
manage their time effectively.
Time Management is more than just managing time. It is about
controlling the use of the most valuable - and undervalued -
resource. It is managing oneself in relation to time. It is setting
priorities and taking charge of the situation and time utilization.
It means changing those habits or activities that cause waste
of time. It is being willing to adopt habits and methods to make
maximum use of time.
With good time management skills one is in control of one’s
time, stress and energy levels. One can maintain balance
between one’s work and personal life. One finds enough
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flexibility to respond to surprises or new opportunities. It is not
how much time one has, but rather the way one uses it. The
bottom line is how well one manages time.
Internationally known authority on time management Dr. Alec
Mackenzie in his book The Time Trap argues that the very
idea of time management is a misnomer because one really
cannot manage time in the way other resources can be
managed: financial capital, physical capital, human capital,
information and time. While each of the first four can be
augmented, reduced, transferred or otherwise controlled, Time
cannot be manipulated.
Dr. Mackenzie contends that when it comes to time, one can
only manage oneself in relation to it. One cannot control time
as one can control other resources – one can only control how
one uses it. In the world in which we live, time cannot be
replaced or re-created.
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Creating an Effective Environment
Some time-management literature stresses tasks related to
the creation of an environment conducive to "real"
effectiveness. These strategies include principles such as:
"Get organized" - the triage of paperwork and of tasks
"Protecting one's time" by insulation, isolation and delegation
"Achievement through goal-management and through goal-
focus" - motivational emphasis
"Recovering from bad time-habits" - recovery from underlying
psychological problems, e.g. procrastination
Writers on creating an environment for effectiveness refer to
such matters as having a tidy office or home for unleashing
creativity, and the need to protect "prime time". Literature also
focuses on overcoming chronic psychological issues such as
procrastination.
Excessive and chronic inability to manage time effectively may
result from Attention Deficit Hyperactivity Disorder (ADHD) or
Attention Deficit Disorder. Diagnostic criteria include a sense
of underachievement, difficulty getting organized, trouble
getting started, many projects going simultaneously and
trouble with follow-through. Some authors focus on the
prefrontal cortex which is the most recently evolved part of the
brain. It controls the functions of attention-span, impulse-
control, organization, learning from experience and self-
monitoring, among others.
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Setting Goals and Priorities
Time management strategies are often associated with the
recommendation to set personal goals. The literature stresses
themes such as -
"Work in Priority Order" - set goals and prioritize
"Set gravitational goals" - that attract actions automatically
These goals are recorded and may be broken down into a
project, an action plan, or a simple task list. For individual
tasks or for goals, an importance rating may be established,
deadlines may be set, and priorities assigned. This process
results in a plan with a task list or a schedule or calendar of
activities. Authors may recommend a daily, weekly, monthly or
other planning period associated with different scope of
planning or review. This is done in various ways, as follows:
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 ABC Analysis
 Pareto Analysis
 POSEC Method
 Eisenhower Method
Any one method or all methods or any two or three methods
can be chosen depending upon the work you have.
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ABC Analysis
A technique that has been used in business management for
a long time is the categorization of large data into groups.
These groups are often marked A, B, and C—hence the
name. Activities are ranked upon these general criteria:
 A – Tasks that are perceived as being urgent and
important,
 B – Tasks that are important but not urgent,
 C – Tasks those are neither urgent nor important. (This list
could also include tasks that are urgent but not important.)
Each group is then rank-ordered in priority. To further refine
priority, some individuals choose to then force-rank all "B"
items as either "A" or "C". ABC analysis can incorporate more
than three groups.
ABC analysis is frequently combined with Pareto analysis.
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Pareto Analysis
This is the idea that 80% of tasks can be completed in 20% of
the disposable time. The remaining 20% of tasks will take up
80% of the time. This principle is used to sort tasks into two
parts. According to this form of Pareto analysis it is
recommended that tasks that fall into the first category be
assigned a higher priority.
The 80-20-rule can also be applied to increase productivity: it
is assumed that 80% of the productivity can be achieved by
doing 20% of the tasks. Similarly, 80% of results can be
attributed to 20% of activity. If productivity is the aim of time
management, then these tasks should be prioritized higher.
This view of the Pareto Principle is explored further in The 4-
Hour Workweek by Timothy Ferris.
It depends on the method adopted to complete the task. There
is always a simpler and easier way to complete the task. If one
uses a complex way, it will be time consuming. So, one should
always try to find out the alternate ways to complete each
task.
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The Eisenhower Method
All tasks are evaluated using the criteria
important/unimportant and urgent/not urgent and put
in according quadrants.
Tasks in unimportant/not urgent quadrants are dropped,
tasks in important/urgent quadrants are done immediately
and personally, tasks in unimportant/urgent quadrants are
delegated and tasks in important/not urgent quadrants get
an end date and are done personally.
This method is said to have been used by U.S.
President Dwight D. Eisenhower, and is outlined in a quote
attributed to him: What is important is seldom urgent and
what is urgent is seldom important.
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POSEC Method
POSEC is an acronym for Prioritize by Organizing,
Streamlining, Economizing and Contributing.
The method dictates a template which emphasizes an
average individual's immediate sense of emotional and
monetary security. It suggests that by attending to one's
personal responsibilities first, an individual is better positioned
to shoulder collective responsibilities.
Inherent in the acronym is a hierarchy of self-realization which
mirrors Abraham Maslow’s "Hierarchy of needs".
1. Prioritize - Your time and define your life by goals.
2. Organize - Things you have to accomplish regularly to
be successful (Family and Finances).
3. Streamline - Things you may not like to do, but must do
(Work and Chores).
4. Economize - Things you should do or may even like to
do, but they're
not pressingly
urgent
(Pastimes and
Socializing).
5. Contribute - By
paying
attention to the
few remaining
things that
make a
difference
(Social
Obligations).
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Implementation of Goals
There are also time management approaches that emphasize
the need for more focused and simple implementation
including the approach of "Going with the Flow" - natural
rhythms, Eastern philosophy. More unconventional time usage
techniques, such as those discussed in "Where Did Time Fly,"
include concepts that can be paraphrased as "Less is More,"
which de-emphasizes the importance of squeezing every
minute of one's time, as suggested in traditional time
management schemes.
A task list (also to-do list or things-to-do) is a list of tasks to be
completed, such as chores or steps toward completing a
project. It is an inventory tool which serves as an alternative or
supplement to memory.
Task lists are used in self-management, grocery lists,
business management, project management, and software
development. It may involve more than one list.
When one of the items on a task list is accomplished, the task
is checked or crossed off. The traditional method is to write
these on a piece of paper with a pen or pencil, usually on a
note pad or clip-board. Task lists can also have the form of
paper or software checklists.
Mark Hamilton has created a system know a Mini-Day/Power-
Thinking Team, where projects are defined in tasks and the
tasked are inserted into the calendar by their physical
movements.
Writer Julie Morgenstern suggests "do's and don'ts" of time
management that include:
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Map out everything that is important, by making a task list
Create "an oasis of time" for one to control
Say "No"
Set priorities
Don't drop everything.
Numerous digital equivalents are now available, including PIM
(Personal information management) applications and most
PDAs. There are also several web-based task list applications,
many of which are free.
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Task List Organization
Task lists are often tiered. The simplest tiered system includes
a general to-do list (or task-holding file) to record all the tasks
the person needs to accomplish, and a daily to-do list which is
created each day by transferring tasks from the general to-do
list.
Task lists are often prioritized:
A daily list of things to do, numbered in the order of their
importance, and done in that order one at a time until daily
time allows, is attributed to consultant Ivy Lee (1877-1934) as
the most profitable advice received by Charles M. Schwab
(1862-1939), president of the Bethlehem Steel Corporation.
An early advocate of "ABC" prioritization was Alan Lakein, in
1973. In his system "A" items were the most important ("A-1"
the most important within that group), "B" next most important,
"C" least
important.
A particular
method of
applying the ABC
method assigns
"A" to tasks to be
done within a day,
"B" a week, and
"C" a month.
To prioritize a daily task list, one either records the tasks in the
order of highest priority, or assigns them a number after they
are listed ("1" for highest priority, "2" for second highest
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priority, etc.) which indicates in which order to execute the
tasks. The latter method is generally faster, allowing the tasks
to be recorded more quickly.
Another way of prioritizing compulsory tasks (group A) is to
put the most unpleasant one first. When it’s done, the rest of
the list feels easier. Groups B and C can benefit from the
same idea, but instead of doing the first task (which is the
most unpleasant) right away, it gives motivation to do other
tasks from the list to avoid the first one.
A completely different approach which argues against
prioritising altogether was put forward by British author Mark
Forster in his book "Do It Tomorrow and Other Secrets of
Time Management". This is based on the idea of operating
"closed" to-do lists, instead of the traditional "open" to-do list.
He argues that the traditional never-ending to-do lists virtually
guarantees that some of your work will be left undone. This
approach advocates getting all your work done, every day,
and if you are unable to achieve it helps you diagnose where
you are going wrong and what needs to change.
Various writers have stressed potential difficulties with to-do
lists such as the following:
Management of the list can take over from implementing it.
This could be caused by procrastination by prolonging the
planning activity. This is akin to analysis paralysis. As with any
activity, there's a point of diminishing returns.
Some level of detail must be taken for granted for a task
system to work. Rather than put "clean the kitchen", "clean the
bedroom", and "clean the bathroom", it is more efficient to put
"housekeeping" and save time spent writing and reduce the
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system's administrative load (each task entered into the
system generates a cost in time and effort to manage it, aside
from the execution of the task). The risk of consolidating tasks,
however, is that "housekeeping" in this example may prove
overwhelming or nebulously defined which will either increase
the risk of procrastination, or a mismanaged project.
Listing routine tasks can waste time. If you are in the habit of
brushing your teeth every day, then there is no reason to put it
down on the task list. The same goes for getting out of bed,
fixing meals, etc. If you need to track routine tasks, then a
standard list or chart may be useful, to avoid the procedure of
manually listing these items over and over.
To remain flexible, a task system must allow for disaster. A
company must be ready for a disaster. Even if it is a small
disaster, if no one made time for this situation, it can
metastasize, potentially causing damage to the company.
To avoid getting stuck in a wasteful pattern, the task system
should also include regular (monthly, semi-annual, and
annual) planning and system-evaluation sessions, to weed out
inefficiencies and ensure the user is headed in the direction he
or she truly desires.
If some time is not regularly spent on achieving long-range
goals, the individual may get stuck in a perpetual holding
pattern on short-term plans, like staying at a particular job
much longer than originally planned.
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Importance of Time Management
it is the number one skill you need to learn if you want to
become successful.
Without time management you let yourself over to
coincidence. You won't steer your life and you'll eventually do
what others want you to do.
If you study and practice time management you take your life
in your own hands. You are in control and you decide where
you want to go to.
Practicing time management has lots of benefits. Once you
get the hang of it, you can work more, learn faster and play
more.
1. Achievement of Goals
Time Management helps in achievement of
targets in a more efficient and realistic
manner.
Time management requires priorisation of
work which makes it possible to achieve
the goals.
2. Extra Productive Hours
Because of better time management, you gain extra
productive hours. You tend to be more disciplined when at
work instead of talking about gossip with your co-workers or
aimlessly browsing the internet.
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Image if you had 1 extra productive hour in a day. that's 5
extra hours in a working week and around 250 hours in a
whole year, that's 6 extra weeks of work in a whole year.
Image what you could do in all that extra time. You'll be much
more successful than your coworkers and competitors who
don't use time management skills.
3. Efficiency and Productivity Increase
You work harder in the same timespan as another man. More
work done, means more things learned. Therefore you'll
gather much more experience than others for the same time
invested.
You'll learn faster how to do your work faster. You're more
focused and therefore you pay more attention to your work.
You'll progress more rapidly than without using time
management skills.
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Time Management Strategies
 Blocks of work time and breaks
 Prioritize your activities
 Achieve "stage one"--get something done!
 Weekly reviews
 Achieve "stage one"--get something done!
 Postpone unnecessary activities until the work is done
 Identify resources to help you
 Use your free time wisely
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Misconceptions about time management
There are several misconceptions which we all have about
time. They affect everyone including those persons who may
be considered quite successful and effective. Here are some
of the misconceptions identified by Dr. Mackenzie:
 Time management is simple - all it requires is common
sense. While it is true that the concept is simple, the self-
discipline required to practice effective time management is
not easy.
 Work is best performed under pressure. Psychological
studies show this to be no more than an excuse for
procrastination. One does not work well under pressure -
only does the best one can under the circumstances.
Pressure and challenge must not be confused. Lara’s
performance when the West Indies Team is in trouble has
more to do with application and determination rather than
pressure.
 I use a diary, a to-do list and have a secretary to keep
me organized. One has to keep oneself organized - no one
can do it for others. The trouble with the disorganized
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person is that he hardly has time to listen to his secretary or
look at his diary.
 I do not have the time. The effective worker or manager
often gets more work done in the earlier hours of the
morning than most laggards get done in the whole day. He
then no longer has to work against tight deadlines and
under stress which contributes to heart problems and not
unusually the ultimate reduction of time on this earth.
 Time management might be good for some kinds of
work but my job is creative. Time management is not
about routine: it is about self-discipline. Lack of discipline
prevents one from being great instead of simply good.
 Time management takes away the fun and freedom of
spontaneity. Is working under stress, forgetting
appointments, making constant excuses and apologies to
be fun? Would it not be much more fun if by better
organization one had one or two more hours every day to
spend with the family, to play games, read a good book,
plan for tomorrow and the day and week after or just relax?
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Symptoms of Poor Time Management
Poor time management shows up by way of one or a
combination of typical perceptible symptoms. Managers would
do well to look for and reflect on whether they are subject to
any of those symptoms with a view to take necessary
corrective actions.
The following are some of the indicators of poor time
management:
 Constant rushing (e.g. between meetings or tasks)
 Frequent delays (e.g.
in attending meetings,
meeting deadlines)
 Low productivity,
energy and motivation
(e.g. ‘I can’t seem to get
worked up about anything’)
 Frustration (e.g. ‘Oh,
things just don’t move ahead)
 Impatience (e.g. ‘where the hell is that information I’ve
asked him for?’)
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 Chronic vacillation between alternatives (e.g. ‘whichever
option I choose it is going to put me at a big disadvantage. I
don’t know which way to jump’)
 Difficulty setting and achieving goals (e.g. ‘I’m not sure
what is expected of me’)
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Time Killers
Till now, we have been harping about how valuable time is
and how time lost is time lost forever and so on. But now we
come to a strange concept and that is ‘Time Killers’. The very
word sound like sacrilege doesn’t it? How can one talk about
killing such a valuable resource. But that’s the way the story
goes. There are a lots of time killers in this world and what you
have to do is that you have to identify these time killers, look
out for them and stay wary of tem. Only then can you put your
available time to the maximum possible use.
The time killers that I have listed below are more or less
general. They are things that most of us encounter. But apart
from these, each one of us may have unique time killers that
are particular to our style of living and way of work. Be smart
and identify these killers. When I talk about killers, do not get
the impression of masked men lurking in shadows brandishing
guns and knives. The killers that I am referring to are quite
ordinary everyday things that we see and use in our lives but
often do not realize how much of our time they take away.
Seven terrible Time Killers
 Telephone calls
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 Chatter boxes
 Traffic jams
 Finding parking spaces
 Meetings
 Bad machinery
 Long queues
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How to handle Time Killers
• The funny thing about telephone calls is that these
instruments are indeed great time savers. In fact the amount
of time that people get to save thanks to telephones is
stupendous. The problem arises when telephones are not
used properly. Most people do not understand and even if
they do they forget that telephones are not to be used for
lengthy conversations. For one thing, another person may be
trying to reach you and there is nothing as exasperating as
trying to reach a person over the telephone and being
confronted with a busy tone. So the first thing about a
telephone conversation is that it should be brief.
Another thing about telephones is that most people do not
know how to use a telephone properly. In stead of immediately
identifying themselves and asking directly for the person they
want, some people go on playing a lot of “who is speaking”
games once they make a call or answer the telephone.
Now coming to mobile phones there is a lot to be said and
done. What should be done is turn off your cell phone when
you are having a conversation or a discussion with more than
one person. As soon as you get a call, you may ask the
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people you were talking to excuse yourself but you leave them
waiting while you chuckle and giggle over your phone. Often
we tend to give more importance to the caller than to the
person we were having the discussion with. Again the same
rule applies here. Be brief. A mobile phone is to be used to get
an important message across to a person who you were not
able to reach on the land line.
 The next point is about those chatter boxes. Haven’t we
all met them? They simply love the sound of their own voices
and once they open their mouths, there is no stopping them.
They waste not only your time but their time as well. Steer
clear of such people. Believe me, it is much easier to avoid
such people than to tell them to shut up and if you get a
telephone call from such a person, use a caller ID facility or
ask your secretary to divert the call.
 Traffic jams and finding parking spaces. Anyone who
has lived in the city for at least a day will know what I am
talking about. There is no getting past a traffic jam at the rush
hour. And will someone tell me what is called the rush hour
when that is the time when the traffic is the slowest.
The only thing you can do is anticipate the traffic jam and
leave your home a half hour or one hour early. But that does
not really keep the time killer at bay. It just helps you to avoid
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being late. In this respect you have two options. Either you
could find something constructive to do while you wait for the
traffic to move along or the traffic light to change or a better
option would be to take subway and walk the rest of the way.
You can get a long a lot faster on your feet and it is a lot better
for your health as well. By doing so, you can also get rid of the
headache of finding a parking space.
 Not surprisingly lengthy meetings and discussions can
prove to be awful time killers particularly if the meeting does
not have a clear agenda and if there are people who love top
talk among the group. It has been found that most middle and
senior level mangers spend nearly 70% of their work time
talking. And in most organizations, parleying has been made
into a fine art.
Bad machinery is a time waster. How many of us have wanted
to sit and scream and bang the daylights out of a pc that does
not give us the required data or information. A computer that
takes a long time to start up, a photocopier that gives
shamefully faint photocopies, even a leaky faucet or a
stubborn drawer or door knob can waste a lot of time and
send us up the wall. If you have such equipment or machinery,
get it changed at the earliest possible date. It is worth the
amount of time and energy that you waste on it every day.
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Time Management Matrix
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Important and Urgent
Quadrant 1 represents things which are both urgent and
important – labeled “firefighting”. The activities need to be
dealt with immediately, and they are important.
These tasks are the ones that must be done right away, or
consequences may result. An example would be bills that are
due today. If you don’t pay your bills on time, you would incur
additional charges or they might cut off their services to you.
Activities belonging to this category need to be acted upon
without delay. You should give them the highest priority.
Important but Not Urgent
Quadrant 2 represents things which are important, but not
urgent - labelled “Quality Time”. Although the activities here
are important, and contribute to achieving the goals and
priorities - they do not have to be done right now. As a result,
they can be scheduled when they can be given quality thought
to them.
A good example would be the preparation of an important talk,
or mentoring a key individual. Prayer time, family time and
personal relaxation/recreation are also part of Quadrant 2.
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Urgent but Not Important
Quadrant 3 represents distractions. They must be dealt with
right now, but frankly, are not important. For example, when a
person answers an unwanted phone call, - he/she has had to
interrupt whatever he/she is doing to answer it.
Not Important and Not Urgent
Quadrant 4 represents Time Wasting. You might think
activities in this section are not worth people’s time, so they
won’t engage in these activities much. You would be surprised
to know that people spend most of their time doing things that
are both unimportant and non-urgent, such as watching TV
and movies, playing video games, senseless chatting for
hours on the phone, shopping for new clothes, etc.
Of course, it is essential for people to relax and unwind once
in a while.
”All work and no play makes Jack a dull boy,” as they say. But
you should be strict in limiting your time for these activities;
that is, if you really want to accomplish a lot in your life.
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Treat activities belonging to this section with the lowest
priority. If you really want to succeed, strictly limit your time in
doing these activities or don’t do them at all. Focus on those
that will bring you fruitful results.
Numbered Priority Tactic
Here’s one of the most powerful techniques that you can use
to manage your time efficiently – the Numbered Priority Tactic.
Buy a very small notebook that you can put in your pocket.
You should be able to bring it anywhere you go. At the front
page of the notebook, put the title: Important and Urgent. At
the back page, put the title: Important but Not Urgent.
If an idea or event you encounter is Urgent but Not
Important, then forget it. You want to utilize your time well,
won’t you? If you think it’s significant in some way, then you
may put it under Important and Urgent. Ignore Not
Important and Not Urgent tasks.
Every time something comes up during your daily work or on
your mind, put it in the appropriate page of your little
notebook. So let’s say your boss told you to submit a report
due tomorrow. Write it down on your notebook under
Important and Urgent. Then your friend told you that there’s
a big 2-day sale at the downtown furniture store. You may put
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it under important and Urgent if you simply must have that
furniture you’re drooling for months. But if you think your
house would do fine without it, then don’t write it anymore. As
you’re walking down the street you suddenly thought of a
great new idea for your part-time business. You may put it
under Important but Not Urgent.
As the day goes on, write down each and every idea, thought,
or event that comes to your mind. As the list increases in each
category, examine each of them carefully and start numbering
each item in the order of priority - with 1 being the highest
priority. Start working on Number 1, and never go to Number 2
until you’re done with Number 1 for each category.
Because priorities may change, you may switch or change the
numbers of the items in the list. You may also transfer one
item from Important and Urgent to Important but Not
Urgent, and vice-versa. When you do any changes, make
sure your notebook stays clean. Transfer your writings to a
new page when you see that it’s getting untidy. Start off with a
new page every day.
This method can enable you to achieve more in one week
than what most people can accomplish in a month. The
important thing you must do is to buy that little notebook and
to start doing this super tactic right now! Time is running fast.
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Advantages of Time Management
Having a job can be a stressful activity. Most people lose a lot
of time just trying to think about their job. Too often, your job
consumes you that it becomes a part of your everyday life and
you tend to lose priorities on other activities. However, all of
these are due to improper management of time. The problems
without proper time management, you could be facing a lot of
stress. You have to remember that productivity does not just
mean doing several things. You need to create a balance in
these activities and make sure each is properly done. When
you have so many things to consider, you are very much likely
going to fail in meeting your deadline or you can schedule
more than one meeting at the same time. This could lead to
lower efficiency and lots of time wasted. Although you might
not lose your job in the process, you could easily forsake other
aspects of your life.
The remedy Time management can help prevent such events
from happening. This is because you won’t have to worry
about things when you schedule your events properly. You get
a lot of stress relief and a lot of time to prioritize your life.
However, successful time management is quite tricky. You
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have to incorporate a little self-discipline in order to set up
your events properly. You also have to be more flexible with
your goals and priorities. These prerequisites are easy to
attain. You just have to learn the basic concepts in order to set
things in motion.
Proper time management creates a few of the most powerful
advantages within and outside your job sphere. Since all these
problems stem from stress, the main advantage of time
management is the reduction of stress. You probably have
experienced chasing deadlines or suddenly realizing that you
set up two meetings on the same date. You can prevent such
scenario from happening if you practice clear time
management plan and a timetable for your activities. By
having a clear plan, you give yourself the chance to set up a
great schedule that suits your planned activities both in and
out of the job. Furthermore, you avoid compromising the most
important aspect of all your activities: your health.
Another good thing about having a successful time
management program is having a higher chance of completing
everything on time. When you miss a deadline, you fall out of
favor with your boss. This leads to additional pressure to
complete other tasks and even to outdo your other
officemates. This leads to a lot of unnecessary pressure that
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may cause you to extend your work outside the office just to
keep up. It might even mean that you will bring your work to
the dinner table. And the worse that could happen, you get so
stressed out that you pass on the stress to your family
members. The sooner you complete your tasks, the more you
free yourself of all the stress.
The best thing about time management is that you get the
chance to live your life on a proper routine. Your working
schedule is not swamped and so you can leave enough time
for relaxing and having fun. And despite of your hectic
schedule, never forget to take a break from time to time as it
helps you become more productive.
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Conclusion
Now that we have come towards the end of the project we
have realized that how our time gets wasted because we
never thought of managing time in an effective manner. It is
said that time and tide waits for none so our attempts would
be to make the best use of time and prevent others from
wasting our time too. This chapter winds up all our
observations on time management in this project. It
summarizes as to what causes us to waste our time and
suggests solutions to save time as much as possible. It also
offers tips to make the best use of time. As with all the
precious resources, time is a scarce resource. The wisdom
lies in making the most of it.
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