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www.cybrosys.com
Timesheet Based Payroll

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INTRODUCTION
In Odoo HR module Payroll management facilitate the management of employee's payroll and
related functionalities. We can create each employee's contract details and maintain different salary
structures using salary rules. But in Odoo, the whole salary computations are done based on the
basic wage that we defined on the employee contract Form. But in some business models, there
may be exceptions to it. Suppose someone wants to prepare the payroll based on the total hour the
employee worked, such options are actually indeed for most of the firms.
In such cases, it would be more effective if we can calculate the payroll based on the timesheet of
the employee. So we have developed a custom module Timesheet Based Payroll.

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 This module actually does the same employees contracts and salary structure
management process. But the basic wage calculation is on Hour basis and it
uses the timesheet submitted by the employee to prepare the payroll.
 Let's have a look on its working and configurations.
You can install the module from Odoo app store. The installation alone won't force the computation
process to the hourly basis method. You have to configure it according to your need.

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1.Configure Contract
 First, we need to define a contract based on timesheet based payroll. You have to check the
Timesheet Based Payroll flag in contract form. This will change the wage calculation method
and henceforth the payroll will be prepared on the basis of timesheet provided by the
employee. Here we have to define a salary structure also, the salary structure dropdown will
be filtered with the same flag Timesheet based so the normal structured will not be listed.

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2.Configure Salary Structures
 While configuring the contracts we have to define the salary structures also. The normal salary
structures will not be listed for the hour based contracts. Here we are actually replacing the odoo
default basic salary rules and instead, we are calculating the basic as per the total hour submitted.

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 Here is the form view of a salary structure based on the timesheet. We checked the
Timesheet based payroll flag, also we added a new salary rule named Hourly Pay
(Timesheet) which is default salary rules in TImesheet Based Payroll. This rule can be used
to replace the basic wage salary rule. So the basic wage calculation will be based on hours.
The rule is actually defined as
 Here the calculation is based on the total timesheet hours submitted by the particular
employee. So you have to ensure the salary rule Hourly Pay is added on your salary
structure.

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3.Generate Payslip:
We can see extra fields on pay slip form i.e calculated Total Hours according to the work schedule and
the Total Timesheet Hours submitted by the employee.
 The computation formula is Basic = (Basic wage/ Total work hours) * Submitted Timesheet
Hours.

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 Computed payslip will calculate the basic salary as follows:

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 Other rules also depends on the salary rule of category Basic. The new salary rule Hourly Pay will b
included in the payslip reports also. Now in default we have two reports payslip and payslip with
details.

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 Here the salary rule code with HT is the custom calculation based on timesheet hours.

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Refer this link for more:
https://www.cybrosys.com/blog/timesheet-based-payroll

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Thank You !
Cybrosys Technologies Pvt. Ltd.
Neospace, Kinfra Techno Park,
Kakkancherry,
Calicut University P.O.
Calicut
Kerala, India - 673635.
Cybrosys Ltd
15, ST Antonys Road,
Forest Gate, London
England,
E79QA.
Cybrosys Technologies Pvt. Ltd.
1st Floor, Thapasya Building,
Infopark, Kakkanad,
Kochi, Kerala,
India-682030.