7-step Public Speaking and Presentation Skills framework - Putting it Together and Putting it Across

1. SOUTHERN BUSINESS SCHOOLSOUTHERN BUSINESS SCHOOL
Presenter: Charles Cotter
NIPAM MIDDLE MANAGEMENT DEVELOPMENT
PROGRAMME – COMMUNICATION MODULE
MIDDLE MANAGEMENT
DEVELOPMENT PROGRAMME - NIPAM
EFFECTIVE PRESENTATION SKILLS

2.  Complete the following phrase by inserting ONE relevant word:
 In order to be an effective business presenter, I need to
be………………………..
 Now find other learners with the same or similar word and jot
this down on the flipchart
NIPAM MIDDLE MANAGEMENT DEVELOPMENT PROGRAMME –
COMMUNICATION MODULE

3.  Inform
 Influence - change thinking, emotions and behaviour
 Entertain
 Educate
 Motivate
NIPAM MIDDLE MANAGEMENT DEVELOPMENT PROGRAMME –
COMMUNICATION MODULE

4.  Put it Together (PIT) – planning and
preparation
 Put it Across (PIA) - delivery
NIPAM MIDDLE MANAGEMENT DEVELOPMENT PROGRAMME –
COMMUNICATION MODULE

5.  Planning and preparation
 Audience analysis
 Self Management (dealing with your nerves and building confidence)
 Materials, Visual Aids and Technology
 Rehearse
 Impact, Impression and Influence
 Delivery
NIPAM MIDDLE MANAGEMENT DEVELOPMENT
PROGRAMME – COMMUNICATION MODULE

6.  Brainstorm/generate main/key and sub ideas
 Conduct research and tap into expertise/intellectual capital
 Spell out the advantages to the audience
 Plan and structure the content
 Develop a powerful and captivating introduction
 Develop a conclusion (call to action)
NIPAM MIDDLE MANAGEMENT DEVELOPMENT
PROGRAMME – COMMUNICATION MODULE

7.  Analysis
 Understanding
 Demographics
 Interest
 Environment
 Needs
 Customized
 Expectations
NIPAM MIDDLE MANAGEMENT DEVELOPMENT
PROGRAMME – COMMUNICATION MODULE

8.  Dealing with your nerves
 Building confidence
 Personal appearance
 Focus and concentration
 Manage your emotions and gestures
NIPAM MIDDLE MANAGEMENT DEVELOPMENT PROGRAMME –
COMMUNICATION MODULE

9.  For the benefit of your audience
 Relevant and appropriate
 Suitably pitched
 Support the achievement of objectives
 Complement your presentation
 Value adding to the audience
 Quality product - provide accurate information and free of errors
NIPAM MIDDLE MANAGEMENT DEVELOPMENT PROGRAMME –
COMMUNICATION MODULE

10.  Design materials to help people listen
 Critical success factors (with visuals)
 Ways of adding variety
 Use of Powerpoint slides
 Using microphones
NIPAM MIDDLE MANAGEMENT DEVELOPMENT
PROGRAMME – COMMUNICATION MODULE

11.  Starting your presentation
 Get people's attention
 Welcome them
 Introduce yourself
 State the purpose of your presentation
 State how you want to deal with questions
 Finding a friendly face in your audience
 Credibility formula
NIPAM MIDDLE MANAGEMENT DEVELOPMENT
PROGRAMME – COMMUNICATION MODULE

12.  Attention
 Interest
 Desire
 Action
NIPAM MIDDLE MANAGEMENT DEVELOPMENT
PROGRAMME – COMMUNICATION MODULE

13.  Tell the audience what you are going to tell
them
 Tell the audience
 Tell the audience what you told them
NIPAM MIDDLE MANAGEMENT DEVELOPMENT
PROGRAMME – COMMUNICATION MODULE

14.  Impact of the communication components
 Voice
 Eye contact
 Gestures
 Visual technique
 Questions
NIPAM MIDDLE MANAGEMENT DEVELOPMENT
PROGRAMME – COMMUNICATION MODULE

15.  Practice, practise and practice
 Pacing/tempo
 Timing/duration
 Coherence
 Logical structuring
 Sequencing (of your thoughts and ideas)
NIPAM MIDDLE MANAGEMENT DEVELOPMENT
PROGRAMME – COMMUNICATION MODULE

16.  INTRODUCTION
 SELF MANAGEMENT
 AUDIENCE
 MAIN/KEY POINTS
 PRESENTATION and COMMUNICATION SKILLS
 NON VERBAL COMMUNICATION
 VISUAL AIDS/MEDIA and TECHNOLOGY
 CONCLUSION
 OBJECTIVES and PURPOSE
 QUESTIONS
NIPAM MIDDLE MANAGEMENT DEVELOPMENT
PROGRAMME – COMMUNICATION MODULE

17.  Summary of key points
 Questions
 Farewell
 Thank you
NIPAM MIDDLE MANAGEMENT DEVELOPMENT
PROGRAMME – COMMUNICATION MODULE

18.  Charles Cotter
 (+27) 84 562 9446
 charlescot@polka.co.za
 Twitter: Charles_Cotter
 Linked In