The document outlines 5 reasons to use an enterprise-wide platform to streamline paper-based processes: 1) Common documents like contracts can be entered once and shared across different approval workflows instead of separately on different systems. 2) An enterprise-wide platform allows adding new workflows incrementally while reusing the same platform, linking all documents together. 3) A common platform provides familiar look and feel across processes, making adoption smoother and faster. 4) Having all documentation in one place allows quicker renewals, invoicing without searching multiple sources. 5) A common system provides traceability and compliance by tracking all actions on one platform.

1. 5 REASONS
TO STREAMLINE
YOUR PAPER-BASED
PROCESSES WITH AN
ENTERPRISE-WIDE PLATFORM

2. Whether your accounts payable department is drowning in
paper with frequent errors, or you want to digitise your HR
records, or you need a system for contract approval, make sure
you avoid ending up with a set of unconnected, uncoordinated
systems.

3. Here are 5
reasons why
you should
implement an
enterprise-
wide platform
when working
to streamline
your paper-
based
processes.

4. Common Documents
Many business documents are
common across processes.
Contracts are a classic
example. You have one
approval workflow to sign
off on a contract, and another
to approve a PO or create a
sales order. If these separate
processes don’t or can’t speak
to each other, each contract
has to be entered separately
on each system.
1

5. Have Your Cake & Eat It
2
With an enterprise-
wide platform you only pay on a
per-process basis.
So if you’re putting in a
workflow for new suppliers, for
capex, for invoice approval, for
purchase order approval – now
it’s all on the same platform,
and all documents on it can be
linked. You can bring in
transport, accounts receivable,
accounts payable, HR and more.

6. 3
An enterprise wide solution
means you’re not starting
afresh every time. You’ve got
unified systems, with a
familiar look and
feel and a common
underlying software.
This makes adoption
smoother – and faster. As
each process is added, the
fact that earlier ones have
proved themselves kills off
resistance and brings
everyone on board.
Familiarity

7. 4
With all the necessary
documentation is in one place,
you end up doing renewals, or
invoicing much quicker.
There’s no rooting in filing
cabinets, there are no emails
going out trying to find which
document was left on which
desk. Everything is always in the
same place, and if there are
queries on a particular event or
document, those are tracked and
a workflow established to deal
with them.
Speed

8. 5
With one common system, you can
see at the click of a button who
did what, where and when. Every
action leaves a trace, and systems
can be set up to provide for an
escalation process if approval
doesn’t happen in a timely manner.
Once you establish one process
within an enterprise wide solution,
you can leverage that to do a
whole host of other things in a
whole host of other departments.
Compliance

9. Setting a goal to streamline your paper-based processes is
the first step in the right direction.
Choosing an enterprise wide platform is the second step.
At Inpute, we’re experts in guiding businesses on the path to
streamlining paper-based processes, so if you want to take
the first step get in touch
+353 (1) 5175100
info@inpute.com
www.Inpute.com