See for yourself how PowerPoint can be effective in achieving your goals.

1. “Effective use of PowerPoint as a
Presentation tool”
http://eglobiotraining.com/

2. Objectives
PowerPoint is used for
 Ten Thoughts About How to
Use PowerPoint Effectively
 Tips for more effective
PowerPoint presentations

3. Introduction
Slide presentation software
such as PowerPoint has
become an ingrained part of
many instructional settings,
particularly in large classes
and in courses more geared
toward information exchange
than skill development.
PowerPoint can be a highly
effective tool to aid learning,
but if not used carefully, may
instead disengage students and
actually hinder learning.

4. Additional Information
 What has been turned upside-down over the past decade’s spread of
PowerPoint, for most PowerPoint users, is that the ―speech‖ is now mostly
what’s on the screen, rather than what is spoken. In other words, the proper
relation of the illustration tool to the speech has been reversed. In the
opinion of many people, this has tragically damaged the art of public
speaking. No one can imagine Abraham Lincoln nor Martin Luther King, Jr.,
needing PowerPoint. But today many people who give oral presentations
cannot imagine doing so without PowerPoint.
 In the interest of restoring some balance to the use of PowerPoint, without
rejecting its use altogether, here are some suggestions for how to use
PowerPoint effectively.

5. POWERPOINT IS USED FOR:

6. Ten Thoughts
About How
to Use
PowerPoint
Effectively

7. such as by showing
photos, graphs,
1. PowerPoint, when charts, maps, etc., or
displayed via a by highlighting certain
projector, is a useful text from a speech,
tool for showing such as quotations or
audiences things that major ideas. It should
enhance what the not be used as a
speaker is saying. It is slide-show outline of
a useful tool for what the speaker is
illustrating the content telling the audience.
of a speech,

8. and with no more than
eight to ten words per
2. Slides used in a line. In most cases,
presentation should less is more, so four
be spare, in terms of lines of text is
how much information probably better. Don’t
is on each slide, as display charts or
well as how many graphs with a lot of
slides are used. A rule information—if it’s
of thumb is to put no useful for the
more than eight lines audience to see such
of text on a slide, things, pass them out
as handouts.

9. By now, most people
roll their eyes when
they see these things,
3. Unless you’re an
and these tricks add
experienced designer,
nothing of value to a
don’t use the
presentation.
transition and
animation ―tricks‖ that
are built into
PowerPoint, such as
bouncing or flying
text.

10. in a slide presentation
doesn’t help in most
4. Above all, use high- circumstances unless
contrast color schemes you’re in the fashion or
so that whatever is on design fields. If you use
your slides is readable. graphics or photos, try
Unless you are a to use the highest
talented graphic quality you can find or
designer, use the afford—clip art and low-
templates that come resolution graphics
with PowerPoint or blown up on a screen
Keynote, and keep it, usually detract from a
simple—high concept presentation.
design

11. how to get through it
using someone else’s
computer, etc. Make
5. Rehearse your sure that you can
PowerPoint deliver your
presentation and not presentation if
just once. Don’t let PowerPoint is
PowerPoint get in the completely
way of your oral unavailable; in other
presentation, and words, make sure you
make sure you know can give your speech
how it works, what without your
sequence the slides PowerPoint
are in, presentation.

12. and you can direct them
back to the screen
when you have
6. Get used to using black something else to show
slides. There are few them. Put a black
speeches that need screen at the end of
something displayed on your presentation, so
the screen all the time. that when you’re done,
If you include a black the PowerPoint
slide in your presentation is finished
presentation, your and off the screen.
audience will refocus
on you, rather than on
the screen,

13. If you expect to be using
PowerPoint a lot, invest in
a remote ―clicker‖ that lets
you get away from the
7. Concentrate on keeping
computer and still drive
the audience focused on
your presentation. If you
you, not on the screen.
don’t have one of those,
You can do this by using
it’s better to ask someone
slides sparingly, standing
to run the presentation
in front of the audience in
than to be behind a
a way that makes them
screen and keyboard
look at you, and, if
while you talk.
possible, going to the
screen and using your
hand or arm to point out
things on a slide.

14. Keep motion on the screen
to a minimum, unless you’re
showing a movie or a video.
It’s better to show a static
8. If you show something on a screenshot of a Web page,
computer that requires embedded on a slide, than
moving the cursor around, to call up the Web page in a
or flipping from one screen browser on a computer. If
to another, or some other you want to point out
technique that requires something on a Web page,
interaction with the go to the screen and point
computer itself, remember at it—don’t jiggle the cursor
that people in the audience around what you want
will see things very people to look at: their
differently on the projection heads will look like bobble-
screen than you see them headed dolls.
on the computer screen.

15. they’ll start wondering
how many slides are
left. Slides should be
9. Don’t ―cue‖ the used asynchronously
audience that listening within your speech, and
to your speech means only to highlight or
getting through your illustrate things.
PowerPoint Audiences are bored
presentation. If the with oral presentations
audience sees that that go from one slide
your PowerPoint to the next until the
presentation is the end. Engage the
structure of your audience, and use
speech, slides only when they
are useful.

16. in extremely effective
ways—Steve Jobs and
Stanford Law Professor
Lawrence Lessig are two
10. Learn how to give a examples. Al Gore’s use
good speech without of Keynote in the movie
PowerPoint. This takes ―An Inconvenient Truth‖
practice, which means was a good model. But
giving speeches without these three examples
PowerPoint. Believe it or don’t look at all like the
not, public speaking way most people use
existed before PowerPoint. Avoiding bad
PowerPoint, and many PowerPoint habits
people remember it as means, first and
being a lot better then foremost, becoming a
than it is now. A few good public speaker.
people use presentation
software

17. Tips for more effective
PowerPoint presentations
Ask questions.
Questions arouse interest, pique curiosity,
and engage audiences. So ask a lot of them. Build
tension by posing a question and letting your audience
stew a moment before moving to the next slide with
the answer. Quiz their knowledge and then show them
how little they know. If appropriate, engage in a little
question-and-answer with your audience, with you
asking the questions.

18. Tips for more effective PowerPoint presentations
Write a script.
 A little planning goes a long way. Most presentations are written in
PowerPoint (or some other presentation package) without any sort of rhyme
or reason.
 That’s bass-backwards. Since the point of your slides is to illustrate and
expand what you are going to say to your audience. You should know what
you intend to say and then figure out how to visualize it. Unless you are an
expert at improvising, make sure you write out or at least outline your
presentation before trying to put together slides.
 And make sure your script follows good storytelling conventions: give it a
beginning, middle, and end; have a clear arc that builds towards some sort
of climax; make your audience appreciate each slide but be anxious to find
out what’s next; and when possible, always leave them wanting more.

19. Tips for more effective PowerPoint presentations
One thing at a time, please.
 At any given moment, what should be on the screen is the
thing you’re talking about. Our audience will almost instantly
read every slide as soon as it’s displayed; if you have the next
four points you plan to make up there, they’ll be three steps
ahead of you, waiting for you to catch up rather than listening
with interest to the point you’re making.
 Plan your presentation so just one new point is displayed at
any given moment. Bullet points can be revealed one at a
time as you reach them. Charts can be put on the next slide to
be referenced when you get to the data the chart displays.
Your job as presenter is to control the flow of information so
that you and your audience stay in sync.

20. Tips for more effective PowerPoint presentations
No paragraphs
Where most presentations fail is that their
authors, convinced they are producing some
kind of stand-alone document, put everything
they want to say onto their slides, in great big
chunky blocks of text.
Congratulations. You’ve just killed a roomful of
people. Cause of death: terminal boredom
poisoning.

21. Tips for more effective PowerPoint presentations
 Your slides are the illustrations for your presentation,
not the presentation itself. They should underline and
reinforce what you’re saying as you give your
presentation — save the paragraphs of text for your
script. PowerPoint and other presentation software
have functions to display notes onto the presenter’s
screen that do not get sent to the projector, or you can
use note cards, a separate word processor document,
or your memory. Just don’t put it on the screen – and
for goodness’ sake, if you do for some reason put it on
the screen, don’t stand with your back to your
audience and read it from the screen!

22. Tips for more effective PowerPoint
presentations
Break the rules.
 As with everything else, there are times when
each of these rules – or any other rule you know –
won’t apply. If you know there’s a good reason to
break a rule, go ahead and do it. Rule breaking is
perfectly acceptable behavior – it’s ignoring the
rules or breaking them because you just don’t
know any better that leads to shoddy boring
presentations that lead to boredom, depression,
psychopathic breaks, and eventually death. And
you don’t want that, do you?

23. Tips for more effective PowerPoint presentations
Think outside the screen.
 Remember, the slides on the screen are only part of
the presentation – and not the main part. Even
though you’re liable to be presenting in a darkened
room, give some thought to your own presentation
manner – how you hold yourself, what you wear,
how you move around the room. You are the focus
when you’re presenting, no matter how interesting
your slides are.

24. Respectfully Submitted to
Prof. Erwin M. Globio, MSIT