RWDG Slides: Data and Metadata Will Not Govern Themselves

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Copyright © 2021 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
#RWDG @RSeiner
Real-World Data Governance
The Data and Metadata Will Not Govern Themselves
Monthly Webinar Series Hosted by DATAVERSITY
Robert S. Seiner – KIK Consulting / TDAN.com
January 21, 2021 – 11:00 a.m. PT / 2:00 p.m. ET

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© 2020 erwin, Inc. All rights reserved. 3

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#RWDG @RSeiner
Data and Metadata Will Not Govern Themselves
Introduction
Real-World Data Governance – Monthly Webinar Series
February 18, 2021 – Data Architecture Is Data Governance – with Special Guest Anthony J. Algmin
Third Thursday each Month @ 2pm EST – Register at TDAN.com, KIKconsulting.com, DATAVERSITY.net
Non-Invasive Data Governance Book
ISBN 9781935504856 / Technics Publications / Amazon.com
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Enterprise Data Governance Online – Virtual Conference – January 27, 2021
Live Online Training – A Complete Set of Data Governance Roles and Responsibilities – March 12, 2021
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#RWDG @RSeiner
• In the webinar I will share:
– How Governance Applies Equally to Data and Metadata
– The Meaning of a “Resolute Effort” to Govern Important Assets
– How the Governance of Data and Metadata Increases Their Value
– The People Who Must Be Held Accountable for Data and Metadata
– Communicating the Webinar’s Title with People Who Make a Difference
Abstract

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#RWDG @RSeiner
Definitions
• Data Governance
– Data Governance is the Execution and Enforcement of Authority
Over the Management of Data and Data-Related Resources.
• Data Stewardship
– Data Stewardship is the Formalization of Accountability
Over the Management of Data and Data-Related Resources.

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#RWDG @RSeiner
• Non-Invasive Data Governance™
– The practice of:
• applying formal accountability & behavior
• through non-invasive roles & responsibilities
• to existing and / or new processes
• to assure that the definition, production & usage of data
• assures regulatory compliance, security, privacy, protection & quality.
– Non-Invasive describes how governance is applied to assure
non-threatening management of valuable data assets.
– The goal is to be
» Transparent
» Supportive
» Collaborative.
Definitions

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#RWDG @RSeiner
• [to] gov·ern [data]
v. gov·erned, gov·ern·ing, gov·erns
– To make and administer the public policy and affairs
– To exercise sovereign authority
– To control the speed or magnitude
– To regulate
– To control the actions or behavior
– To keep under control; to restrain
– To exercise a deciding or determining influence
– To exercise political authority
– To have or exercise a determining influence
FreeDictionary.com
Definitions

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#RWDG @RSeiner
• Data is an Asset. Must be managed and governed that way.
• Data is worthless without context. Metadata provides the context.
• Metadata is an Asset too. Must also be managed and governed that way.
• Stewardship is required to govern data and metadata.
• Metadata Governance is a real thing.
How Governance Applies Equally to Data and Metadata

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#RWDG @RSeiner
• Data is an Asset. Must be managed and governed that way.
– Data is an economic asset that can help organizations …
• improve operations
• increase revenue
• solidify relationships with stakeholders
• produce new revenue streams
• improve the quality of current products
• establish competitive differentiation
• allow innovation
• reduce risks. CPA Journal 2019

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#RWDG @RSeiner
• Metadata is an Asset? Must it be managed and governed that way as well?
– Metadata is an economic asset that can help organizations …
• improve operations
• increase revenue
• solidify relationships with stakeholders
• produce new revenue streams
• improve the quality of current products
• establish competitive differentiation
• allow innovation
• reduce risks. CPA Journal 2019 (about data)

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#RWDG @RSeiner
• Data is worthless without context.
– Example of data --- 00001299 is a piece of data.
– Is it a dollar amount? An address? A quantity? A measurement?

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#RWDG @RSeiner
– Example of data --- 00001299 is a piece of data.
– Is it a dollar amount? An address? A quantity? A measurement?
– Or is it … something completely different.

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– Data by itself is meaningless.
– Value businesses derive from data without metadata is minimal.
– Data and metadata must be connected at the hip.
– The better the metadata, the better the value.
– Therefore, the metadata must be governed as well as the data.

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#RWDG @RSeiner
• Stewardship is required to govern data and metadata.
– We all know that the data will not govern itself.
– But is the same thing understood for metadata?
– What does it take to govern metadata?
– It takes having a plan.
– It takes having people accountable for the metadata.
– It takes having metadata stewards.

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– Metadata management requires data.
– Metadata management requires roles.
– Metadata management requires processes.
– Metadata management requires communications.
– Metadata management requires metrics.
– Metadata management requires tools.

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#RWDG @RSeiner
– Metadata management requires data.
– Metadata management requires roles.
– Metadata management requires processes.
– Metadata management requires communications.
– Metadata management requires metrics.
– Metadata management requires tools.
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Copyright © 2020 – Robert S. Seiner and KIK Consulting & Educational Services, LLC
Levels
Components
ROLES
COMMUNICATIONS
TOOLS
METRICS
PROCESSES
NON-INVASIVE DATA GOVERNANCE™ FRAMEWORK
DATA
LEVELS
EXECUTIVE – SENIOR LEADERSHIP TEAM
STRATEGIC – BUSINESS & TECHNOLOGY MGMT
TACTICAL – SUBJECT MATTER EXPERTISE
OPERATIONAL – DAILY JOB FUNCTION
SUPPORT – FUNCTIONAL MANAGEMENT
COMPONENTS
DATA – ASSETS BEING GOVERNED
ROLES – FORMAL ACCOUNTABILITY
PROCESSES – APPLICATION / ENFORCEMENT
COMMUNICATIONS – EDUC, TRN, AWARENESS
METRICS – MEASUREMENTS and KPIs
TOOLS – ARTIFACTS PURCHASED / DEVELOPED

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#RWDG @RSeiner
• Definition of “Resolute”.
• Resolute requires management commitment and understanding.
• Resolute requires resources.
• Tooling will become part of the effort.
The Meaning of a “Resolute Effort” to Govern Important Assets

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#RWDG @RSeiner
• Definition of “Resolute”.
– Admirably purposeful, determined, unwavering, unswerving Oxford Dictionary
– All these words can be used for the metadata governance.
– People (read management) will need to be sold on the investment.
– People will need to be led down the path.
– Don’t let
anything get
in your way.

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#RWDG @RSeiner
• Resolute requires management commitment and understanding.
• If you think data governance teeters on the brink of “must haves” …
• Best practices for data governance apply to metadata governance.
1. Senior leadership support, sponsor and understand …
2. Resource must be allocated to the discipline of …
3. Goals, scope, expectations, measure must be …
4. Roles must be clearly defined, approved, communicated …
5. Consistent in the way the discipline is applied …

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#RWDG @RSeiner
• Resolute requires resources.
– A resource is a source or supply from which a benefit is produced and
that has some utility. Wikipedia
– Everybody is a data steward. Get over it!
– Is everybody a metadata steward?
– Resources take these forms …
• People
• Time
• Money

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#RWDG @RSeiner
• Tooling will become part of the effort.
– Business glossaries, data dictionaries and data catalogs
– D.I.Y. tools like the Common Data Matrix
– Build requirements from D.I.Y. tools before acquiring tools
– Resources required for tooling:
• System “Owner”
• System Administrator
• System Analyst(s)

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#RWDG @RSeiner
• Common Data Matrix

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#RWDG @RSeiner
• Increased value from:
– formal data and metadata definition
– formal data and metadata production
– formal data and metadata usage
– formal data and metadata stewardship
How the Governance of Data and Metadata Increases Their Value

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#RWDG @RSeiner
• Increased value from formal data and metadata definition.
– People will …
• know what data and metadata are available.
• know what the data and metadata mean.
• have confidence in the data and the metadata.
• make more informed decisions.
• get more value from the data and the metadata.

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#RWDG @RSeiner
• Increased value from formal data and metadata production.
– People will …
• produce the data closer to the data’s specifications.
• produce the metadata closer to the metadata’s specifications.
• be held more accountable for both data and metadata production.
• produce the metadata on a more regular basis.
• know where the data and metadata came from.

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#RWDG @RSeiner
• Increased value from formal data and metadata usage.
– People will …
• gain more efficient and effective access to the data and metadata.
• have improved confidence in the data they require to do their job.
• make better decisions based on their confidence in the data.
• understand the importance of glossaries, dictionaries and catalog.
• be more likely to participate in data and metadata-based initiatives.

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#RWDG @RSeiner
• Increased value from formal data and metadata stewardship.
– People will be held accountable for data.
– People will be held accountable for metadata.
– Definition, production and use of data and metadata will be governed.

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#RWDG @RSeiner
• Increased value from formal data and metadata stewardship.
– Without formal accountability for data and metadata …
• data and metadata definition will stay the way it is.
• data and metadata production will stay the way it is.
• data and metadata usage will stay the way it is.
– If your organization is successfully governing your data and metadata
then this is perfectly fine (no harm … no foul).
• If not, please remember that the data and metadata will not govern
themselves. Governance requires stewardship.

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#RWDG @RSeiner
• People who are accountable for:
– data and metadata definition
– data and metadata production
– data and metadata usage
The People Who Must Be Held Accountable for Data and Metadata

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#RWDG @RSeiner
• People who are accountable for data and metadata definition.
– People who participate in:
• defining which business and technical data is necessary.
• defining which business and technical metadata is necessary.
• providing business definition to the data and metadata.
• providing feedback on the available data and metadata .
Formalized accountability is
the definition of stewardship.

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#RWDG @RSeiner
• People who are accountable for data and metadata definition.
• defining which metadata will be collected.
• providing definition of technical data.
• providing a means of collecting business and technical definition.
• providing access to the definition of data and the metadata.

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• People who are accountable for data and metadata production.
• producing data to meet the defined requirements.
• validating data that is brought in from external sources.
• recording metadata through data modeling, quality, science practices.
• collecting the appropriate metadata to improve data confidence.

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• People who are accountable for data and metadata usage.
• using the data to perform their job function.
• using the data to make decisions based on data knowledge.
• using the data to improve operational efficiency and effectiveness
• using data that is classified as sensitive or that must be protected.

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#RWDG @RSeiner
• People that make a difference:
– Executive sponsorship
– Governance management
– Data and metadata stewards
– Data and metadata stakeholders
Communicating with People Who Make a Difference

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#RWDG @RSeiner
• Executive Sponsors make a difference.
– Support, sponsor and understand data and metadata governance.
– Approve the efforts and hold the appropriate people accountable.
– Recognize the value that comes from governed data and metadata.
– Provide the appropriate human and other resources.
– Approve funding the effort to start and maintain the program.
– Approve funding for the acquisition of enabling technology.

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#RWDG @RSeiner
• Governance Management makes a difference.
– Support, sponsor and understand data and metadata governance.
– Approve the efforts and hold the appropriate people responsible.
– Recognize the value that comes from governed data and metadata.
– Provide the appropriate human and other resources.
– Request the funding the effort to start and maintain the program.
– Request the funding for the acquisition of enabling technology.

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#RWDG @RSeiner
• Data and Metadata Stewards make a difference.
– Understand the value of governed data and metadata.
– Recognize benefits they are getting from governed data and metadata.
– Communicate the requirement of improved data and metadata.
– Participate in the definition, production and use of data and metadata.
– Measure the effectiveness of governed data data and metadata.

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#RWDG @RSeiner
• Data and Metadata Stakeholders make a difference.
– Answer the two critical questions associated with governance.
• What can’t they do now because of the lack of confidence …
• What would they be able to do with improved confidence …
– Understand how governance relates to the two questions.
– Share the value they receive from governed data and metadata.
– Participate in the conversation about “before and after” governance.

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#RWDG @RSeiner
• In the webinar I shared:
– How Governance Applies Equally to Data and Metadata
– The Meaning of a “Resolute Effort” to Govern Important Assets
– How the Governance of Data and Metadata Increases Their Value
– The People Who Must Be Held Accountable for Data and Metadata
– Communicating the Webinar’s Title with People Who Make a Difference
Summary

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#RWDG @RSeiner
Questions and Answers

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#RWDG @RSeiner
• Robert S. Seiner
KIK Consulting & Educational Services – KIKconsulting.com
The Data Administration Newsletter – TDAN.com
412.220.9643 rseiner@tdan.com @RSeiner
Contact Information

RWDG Slides: Data and Metadata Will Not Govern Themselves

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RWDG Slides: Data and Metadata Will Not Govern Themselves