1. StructuredContent & IG: How To Get Started
Donda Young
1 October 2015,9:00am,C302
OneInsuranceCompany’s
Approach
2.
3. IT comes at archiving from a storage cost
reduction perspective
Records Management is focused on
following retention policies and
schedules
Privacy is coming from a data
minimization aspect
Business is generally unaware of the
need or risks
4. The Goals
• Establishandmaintaina centralized
centerof excellence for archivingand
decommissioning of structureddata
applications
• Provide a valuableservice to thebusiness
units
• Set astandardfor datamanagement (and
ultimatelydatagovernance)
• Reduce risk to theorganizationby
enabling defensible disposal
• Reduce the costof datastorage
• Reduce the complexity of accessto data
storedfor thelong term
• REPEATABLEPROCESS!
5. • Connect the right team!
• Connect technical and business metadata to make
informed decisions on archiving
• Rank applications based off of storage size and risk
• Develop a roadmap
• Select and work with application owners
18. Room 22:“AstraZeneca’s Road to
Information Governance”
Breakout Sessions Continue at 9:45am.
Room 23:“Dewey, Taylor,Turing,
& Ford: Revelations in
Information Governance”
Room 21(Continued):
Training Double Session (9:00a-
10:30a)–
Feith Records Management
University
Editor's Notes
You will learn about the
Organizational, conceptual, technical issues that you'll likely run into when archiving structured data
One approach to the problem
A framework and process to get you started
Various teams talking about archiving & disposing data
Business mostly unaware unless they have a production issue and need to off load older data to make room for the new.
Siloed concepts and awareness for the most part.
Then you have the technology. Need the tools and processes in place to make the concepts operational.
Created a framework to get us moving down the right path.
A key factor in the success of any project is building a team and a process to get you started
We had help!! Vendor
Built a framework tailored to our culture and trained IT on the technology solution
Rankings were prioritized by complexity: H, M, L
Lesson learned: Include app retirements! Some of the easier apps to work on as there’s no ongoing archiving – one and done
Lesson we learned for one of our older homegrown applications was there were no relationships between the tables.
We had to archive all of the data.
Luckily it was an app set for retirement and active policy data had been converted to a new application.
Created a questionnaire and is available as part of the slide deck
We discovered in this workshop that the business was comfortable making retention decisions
And, they themselves wanted to pull in all the players who utilized the data
This was key to gain agreement on event triggers in the archive tool
One of the more challenging pieces to get through for some apps.
Business is used to having ready access anytime in it’s current business application.
The adhoc look ups, what if I need it, what if we have a dispute to contest
Key here is limiting access to truly dead data and getting the business comfortable with the concept of dead data
Additional information is available at the end of the slide deck.
Role Definitions
Privacy & Info Mgmt questionnaire
