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Integrating HCL Domino and Microsoft 365
Heather Hottenstein, RPR Wyatt
Andy Higgins, IM Collaboration
Heather Hottenstein
• A Domino girl in a Domino world!
• 1994 – present
• Domino Systems Administration
• HCL 2020 Ambassa...
Andy Higgins
He is the founder and head consultant at IMCollaboration, a
company dedicated to providing Lotus Notes, Domin...
• Collaboration client-server application
• Email/Calendar
• Applications - business workflow, document libraries...
• Sam...
• Subscription based cloud services
• Email/Calendar/Contacts
• SharePoint
• Teams, Skype for Business (deprecated)
• Outl...
• Directory synchronization
– SSO Authentication
• Bi-directional mail routing with correct content and
format
• Calendar ...
• Phased email migration
• Multiple mail systems
• Email migration, retain Domino applications
– Application generated ema...
• SMTP
• Domino Internet domain
• SMTP relay vs direct
• Doclink conversion – Configuration document - MIME -
Conversion O...
• Email only
• In Exchange on line enable POP3 for the mailbox
• Create a local replica or new local mail database
• Notes...
• Account document #1
– POP - outlook.office365.com
– Port 995
– Use SSL
– Recommend leaving mail on server
– Use respecti...
• Previously: IBM Mail Support for Microsoft Outlook
(IMSMO)
• Now: HCL Traveler for Microsoft Outlook 3.0.0 – HTMO
• Use ...
• Download HTMO
• Workstation side installation
• Configure new Microsoft Outlook profile
• Connect to Domino Directory vi...
• File - HCL Traveler
– Configure auto replies/Out of Office, delegation, change
password
Outlook as a Domino mail client
• Synchronizes 30 days of mail data
– HCL Verse to search for older email
• Installed under Domino
• Mail template – Mail ...
• Invitations
• Free/Busy time look ups
– Grouping calendars together
• Third party tools
– OnTime, CMT, etc
Calendar Inte...
• Buddy List migration…… for small-scale moves from one
service to another done overnight or over a weekend
• Buddy List s...
• On premises vs Azure Active Directory
• People vs Mailbox User/Mail User/Contact
• Groups
– Domino - Multi purpose, ACL,...
• Domino 11+
• Dirsync server task
• Active Directory -> Domino Directory via LDAP
• Directory assistance document, da.nsf...
• GUID field added
• New Users – Register Selected Person
• User Renames
– Person document only – automatic
– Registered N...
• AD Security Group -> ACL
• Distribution Group -> Mail
• Group Deletions - automatic
Domino Directory Sync
• Tell dirsync show
• Sho stat dirsync.*
Domino Directory Sync
• LDAP provides a way to authenticate but both
AD/AAD/O365 and Domino require they are the directory
”master” so Dirsync i...
Please support SAML full implementation in Domino
https://domino-ideas.hcltechsw.com/ideas/DOMINO-I-
395
If Domino is to b...
Please support SAML full implementation in Domino
• https://domino-ideas.hcltechsw.com/ideas/DOMINO-I-395
This was a reque...
SAML
This is a huge area and I’m only going to scratch the surface…..and hopefully provoke some response
from the audience
• Ac...
• Questions?
• Thank you for attending!
• Heather Hottenstein, heather@rprwyatt.com
• Andy Higgins..... andy@imcollaborati...
INF107 - Integrating HCL Domino and Microsoft 365
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Is your organization flirting with a move to Microsoft 365? Or are you managing an infrastructure that includes both Domino servers and Microsoft 365 cloud services? As Microsoft 365’s footprint grows, many HCL Domino environments are finding the need for the two technologies to coexist. This session will discuss best practices, native options and third-party tools to allow the two environments to work together, ultimately reducing your overhead and allowing your users to be productive. Just because you are running dual environments, does not mean you have to duplicate efforts to manage them. Let us give you tips on how to save time and give your users a cohesive experience.

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INF107 - Integrating HCL Domino and Microsoft 365

  1. 1. Integrating HCL Domino and Microsoft 365 Heather Hottenstein, RPR Wyatt Andy Higgins, IM Collaboration
  2. 2. Heather Hottenstein • A Domino girl in a Domino world! • 1994 – present • Domino Systems Administration • HCL 2020 Ambassador Class • RPR Wyatt • HCL Business Partner • Consulting Services • VitalSigns I AM…
  3. 3. Andy Higgins He is the founder and head consultant at IMCollaboration, a company dedicated to providing Lotus Notes, Domino, and Sametime services & applications and more recently providing O365 managed services for SMB's in Texas. Andy has worked for Bank of America as its lead collaboration architect and has also had two stints with IBM as a consultant in both post- and pre-sales technical roles. Throughout his career he has also worked on many email migration projects and is an expert on both email, instant messaging and collaboration system’s coexistence. I AM…
  4. 4. • Collaboration client-server application • Email/Calendar • Applications - business workflow, document libraries... • SameTime • Domino Server – Windows, Linux, AS/400, AIX • Notes client, Verse, Traveler, Web Browser, Nomad, Outlook HCL Domino & Notes
  5. 5. • Subscription based cloud services • Email/Calendar/Contacts • SharePoint • Teams, Skype for Business (deprecated) • Outlook and OWA • Power suite – Apps/Automate/AI/BI • Etc…Planner, Forms,… Microsoft 365
  6. 6. • Directory synchronization – SSO Authentication • Bi-directional mail routing with correct content and format • Calendar free/busy time look ups/scheduling • Instant Messaging coexistence • Application interoperation Coexistence defined
  7. 7. • Phased email migration • Multiple mail systems • Email migration, retain Domino applications – Application generated emails and replies Coexistence
  8. 8. • SMTP • Domino Internet domain • SMTP relay vs direct • Doclink conversion – Configuration document - MIME - Conversion Options - Outbound - Message Content from Notes to Plain Text and HTML • Inline images, replies and forward from Notes – Mail template – 9.0.1 FP10+ – Basic Notes Client Preference Disable embedded browser for MIME client is NOT selected – KeepReplyForwardMime=1 E-mail Integration
  9. 9. • Email only • In Exchange on line enable POP3 for the mailbox • Create a local replica or new local mail database • Notes Location document – Internet mail address - reflects the address in the tenant – Home/mail server - outlook.office365.com – Mail – local, define local mail file path and filename – Internet domain - reflect the domain of the tenant – Send outgoing mail: directly to Internet – Enable “replication” schedule Notes as a Microsoft 365 mail client
  10. 10. • Account document #1 – POP - outlook.office365.com – Port 995 – Use SSL – Recommend leaving mail on server – Use respective Microsoft 365 user name and password • Account document #2 – SMTP - smtp.office.com – Port – 587 – Connection Security – StartTLS – Use respective Microsoft 365 user name and password Notes as a Microsoft 365 mail client
  11. 11. • Previously: IBM Mail Support for Microsoft Outlook (IMSMO) • Now: HCL Traveler for Microsoft Outlook 3.0.0 – HTMO • Use Outlook for Domino Mail, Calendar and Contacts • Requirements – Outlook 2013, 2016 or 2019 – Microsoft .Net 4.5.2 – Microsoft Visual Studio Tools for Office Outlook as a Domino mail client
  12. 12. • Download HTMO • Workstation side installation • Configure new Microsoft Outlook profile • Connect to Domino Directory via LDAP – Domino server task LDAP – In Outlook: File - Info - Account Settings - Account Settings - Address Books - New - Internet Directory Service (LDAP) Outlook as a Domino mail client
  13. 13. • File - HCL Traveler – Configure auto replies/Out of Office, delegation, change password Outlook as a Domino mail client
  14. 14. • Synchronizes 30 days of mail data – HCL Verse to search for older email • Installed under Domino • Mail template – Mail 9.0.1 FP10+ – 50 emails displayed at a time • HTMO Limitations – https://help.hcltechsw.com/traveler/11.0.0/htmo/3.0/use_ht mo_issues.html Outlook as a Domino mail client
  15. 15. • Invitations • Free/Busy time look ups – Grouping calendars together • Third party tools – OnTime, CMT, etc Calendar Integration
  16. 16. • Buddy List migration…… for small-scale moves from one service to another done overnight or over a weekend • Buddy List synchronization – more fitting for a long-term co- existence project • The only way you can do interop with ST and something else is using a ST Gateway AND Nextplane – no advanced Federation as of yet • Beware: All IM services are not the same! Specifically Skype for Business/Teams – they have three “levels” of IM Instant Messaging Integration
  17. 17. • On premises vs Azure Active Directory • People vs Mailbox User/Mail User/Contact • Groups – Domino - Multi purpose, ACL, Mail, Servers, Deny List – O365 - Distribution, Security, Dynamic Distribution, Office 365 group • Mail in Databases vs Shared Mailboxes • Domino synchronization services, Third Party Directory Synchronization
  18. 18. • Domino 11+ • Dirsync server task • Active Directory -> Domino Directory via LDAP • Directory assistance document, da.nsf • Directory sync configuration document, names.nsf – Resync button – Status tab Domino Directory Sync
  19. 19. • GUID field added • New Users – Register Selected Person • User Renames – Person document only – automatic – Registered Notes user – admin4.nsf, Rename common name requests • User Deletions – Person document only – automatic – Registered Notes user – No Domino Directory Sync
  20. 20. • AD Security Group -> ACL • Distribution Group -> Mail • Group Deletions - automatic Domino Directory Sync
  21. 21. • Tell dirsync show • Sho stat dirsync.* Domino Directory Sync
  22. 22. • LDAP provides a way to authenticate but both AD/AAD/O365 and Domino require they are the directory ”master” so Dirsync is necessary for these two systems to work together • SAML – supported 90% by Domino and 100% by AAD, so this is a good path to pursue IMHO, however: – Assertions not supported (If this could be supported then we could support Domino ACLs for SAML users) – Managed logout not supported • OAuth – not supported by Domino as SSO solution, but: https://domino-ideas.hcltechsw.com/ideas/DOMINO-I-1210 Authentication Coexistence
  23. 23. Please support SAML full implementation in Domino https://domino-ideas.hcltechsw.com/ideas/DOMINO-I- 395 If Domino is to be taken seriously in the multi-vendor world, we must have a complete SSO solution and SAML, IMHO, is the one closest to fruition…. But just not quite there yet Instructions on setting up SAML for Domino/AAD SSO: HCL Domino SSO with AzureAD Thanks to Kris De Bisschop for the latest, most up-to-date instructions SAML
  24. 24. Please support SAML full implementation in Domino • https://domino-ideas.hcltechsw.com/ideas/DOMINO-I-395 This was a request to add Azure AD as an IdP – states it has been shipped as of Domino 10 but doesn’t appear on my demo Domino 11 server • https://domino-ideas.hcltechsw.com/ideas/DOMINO-I-299 This request was to provide support for Single Logout with Domino which is still “needing review” • https://domino-ideas.hcltechsw.com/ideas/DOMINO-I-536 Allow the use of other mapped fields that are passed by O365 but ignored by Domino Please connect to these URL’s and add your vote 02.11. Präsentationstitel25
  25. 25. SAML
  26. 26. This is a huge area and I’m only going to scratch the surface…..and hopefully provoke some response from the audience • Accessing data in O365 with Domino – How to get data out of O365 The data is O365 is stored in the Common Data Service (CDS) and can be accessed “REST”fully using the CDS Web API: https://docs.microsoft.com/en-us/powerapps/developer/common-data- service/webapi/overview • Accessing data in Domino with O365 – Power Apps/Automate/BI/AI – Connectors for Notes/Domino – where are they? https://ideas.powerbi.com/ideas/idea/?ideaid=7b0744f8-f1a6-4674-9f32-729a48c9fe76 Vote to get a PowerBI connector for Notes data 02.11. Präsentationstitel27 Application data access
  27. 27. • Questions? • Thank you for attending! • Heather Hottenstein, heather@rprwyatt.com • Andy Higgins..... andy@imcollaboration.com Thank you!

Is your organization flirting with a move to Microsoft 365? Or are you managing an infrastructure that includes both Domino servers and Microsoft 365 cloud services? As Microsoft 365’s footprint grows, many HCL Domino environments are finding the need for the two technologies to coexist. This session will discuss best practices, native options and third-party tools to allow the two environments to work together, ultimately reducing your overhead and allowing your users to be productive. Just because you are running dual environments, does not mean you have to duplicate efforts to manage them. Let us give you tips on how to save time and give your users a cohesive experience.

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