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B2DROP User Training | www.eudat.eu |

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| www.eudat.eu | B2DROP is a secure and trusted data exchange service for researchers and scientists to keep their research data synchronised and up-to-date and to exchange with other researchers (January 2017).

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B2DROP User Training | www.eudat.eu |

  1. 1. EUDAT receives funding from the European Union's Horizon 2020 programme - DG CONNECT e-Infrastructures. Contract No. 654065 www.eudat.eu B2DROP User Training How to use EUDAT’s B2DROP? This work is licensed under the Creative Commons CC-BY 4.0 licence Version 3 January 2017
  2. 2. b2drop.eudat.eu Store and exchange data with colleagues and team members, including research data not finalized for publishing share data with fine-grained access controls synchronize multiple versions of data across different platforms An ideal solution for researchers and scientists to: Features: 20GB storage per user Trusted storage: data stays in Europe Daily tape backups of all files Introduction
  3. 3. b2drop.eudat.eu B2DROP is popular 900 registered users (Dec 2016) more then 700,000 files (870 GB) 313,000 requests per day (~4 per second)
  4. 4. b2drop.eudat.eu What will be covered? Terms and Conditions Accessing the Service Security Using the web interface Versioning Installing and using the desktop client Support requests
  5. 5. b2drop.eudat.eu What type of data can I store? Any kind of temporary research data, uploaded from your local or departmental storage device as digital objects Primary data or processed data Both empirical and theoretical data Data as the basis for a publication Any kind of format and file: papers, spreadsheets, audiovisual media, provided the data source or purpose of the data has a scientific background.
  6. 6. b2drop.eudat.eu Terms and Conditions For researchers and communities to share and store research data. Not for personal, recreational, political or commercial use No unlawful or inappropriate content Potential sanctions: account suspension, termination, deletion of content or criminal proceedings Availability defined by SLA – no guaranteed availability at any specific instance Complete text: https://b2drop.eudat.eu/themes/b2drop/terms- of-use.html
  7. 7. b2drop.eudat.eu Getting started via EUDAT website: https://eudat.eu/services-support
  8. 8. b2drop.eudat.eu …or directly: https://b2drop.eudat.eu/
  9. 9. b2drop.eudat.eu Accessing B2DROP 1/2 Registration Limited to institutional e-mail addresses Time limited process
  10. 10. b2drop.eudat.eu Accessing B2DROP 2/2 Forgotten password: CLICK HERE You’ll be forwarded to the Password Self Service. Click ‘Forgotten Password’ Fill in your details and you’ll receive a security code by e- mail Fill in the code at the Password Self Service website and you can change your password
  11. 11. b2drop.eudat.eu Security Your privacy is important to us. Only you and those you share your files with can see your data. In urgent matters an administrator could access your files Data are stored at Juelich Supercomputing Centre Daily backups of all files in B2DROP are taken and kept on tape in a different location at Juelich User Information security Also stored at Juelich User info is not encrypted Transfer to 3rd party (e.g. in case of moving the service to another partner): b2drop.eudat.eu would be moved to a different location
  12. 12. b2drop.eudat.eu Using the web interface 1/4 Upload of a file (max. 10 GB) Click the “+” button Click the “Upload” menu Browse your computer, select a file and click “Open”. …or simply drag and drop onto the B2DROP window Keeping versions Files with similar names will be noticed by B2DROP: “One file conflict”. You can choose what version(s) you’d like to keep.
  13. 13. b2drop.eudat.eu On B2DROP Versioning Automatic file versioning Access to the previous versions is straightforward on the web GUI and the desktop client The latest file gets overwritten by the selected version, with other versions retained. To preserve disk space, B2DROP preserves a subset of the versions, progressively reducing the number of retained versions as time goes by. Note that B2DROP removes older saved versions and/or stops maintaining versions when the user exceeds 50% of their quota.
  14. 14. b2drop.eudat.eu Using the web interface 2/4 Create a folder Click “+”, then “Folder” Name folder + enter Create a new text file Click “+”, then “Text file” Name file + enter Use the pop-up editor to edit the file Exiting the editor saves the file Rename, delete and download files and folders Select the object to operate on Click the “…” button Select the desired option
  15. 15. b2drop.eudat.eu Using the web interface 3/4 Create new contacts Click dropdown menu next to “Files” Select “Contacts” Click “+ New contact” Or import from Variant Call Format file Click on “Settings”, then “Import” Create new groups Select a contact Add a Group name in the “Groups” field
  16. 16. b2drop.eudat.eu Using the web interface 4/4 Sharing files and folders Click “Files” from “Contacts” dropdown Select object to share and click the share icon Via contact or e-mail address Add password protection, allow upload access, set an expiration time on the sharing Unsharing: by clicking the ticked box ‘Share link’.
  17. 17. b2drop.eudat.eu Installing the B2DROP client To install the desktop app: Click on your username on the right Select “Personal” Click “Sync clients” on the left Click on the appropriate app. You will be directed to the ownCloud website. Select Windows, Mac or Linux as needed and follow the instructions After installing you need to configure the program by entering the address https://b2drop.eudat.eu/ Please log in using your B2DROP username (e-mail address) and password ownCloud will now appear on your file browser Note that using this client allows you to work on your files while offline, and synchronise when you reconnect to the network. My Username
  18. 18. b2drop.eudat.eu Mount your folder You can mount B2DROP as a drive to your desktop machines via WebDAV Your B2DROP folder then appears in your file browser You can work on files, which will synchronise automatically with the B2DROP server on save Supported for MacOS Linux Distributions Windows Note that mounting your folder through WebDAV only works while you are connected to the network.
  19. 19. b2drop.eudat.eu Mount your folder - MacOS Mount B2DROP in your “Finder”: 1. Click on “Go” on the drop-down menu and then “Connect to server” 2. Enter https://b2drop.eudat.eu/remote.php/webdav/ when prompted 3. Log in with your username (e-mail address) and password. You can also mount B2DROP with Cyberduck by providing the above-mentioned information to the client.
  20. 20. b2drop.eudat.eu Mount your folder - Linux You can mount B2DROP with NAUTILUS: 1. Select “Go to File  Connect to server” 2. Type in: davs://b2drop.eudat.eu/remote.php/webdav 3. Log in with your username (e-mail address) and password. Mounting via davfs is also possible, but it requires sudo access. Log in with your username (e-mail address) and password To unmount use the following command: The instructions above have been tested on Ubuntu but they should work for every Linux distribution supporting the NAUTILUS or GNOME file system.
  21. 21. b2drop.eudat.eu Mount your folder - Windows Map B2DROP as a network drive: 1. Enter https://b2drop.eudat.eu/remote.php/webdav/ as a folder 2. Log in with your username (e-mail address) and password. Note that you may need to set your computer to allow Basic Authentication; please follow the Microsoft instructions for this. Because B2DROP is available under https, Option "1 - Basic authentication enabled for Secure Sockets Layer (SSL) shares only" should suffice for Windows Vista and later.
  22. 22. b2drop.eudat.eu Support https://eudat.eu/support-request?Service=B2DROP
  23. 23. b2drop.eudat.eu For more info: https://eudat.eu/services/b2drop B2DROP User Documentation: https://eudat.eu/services/userdoc/b2drop
  24. 24. www.eudat.eu Authors Contributors This work is licensed under the Creative Commons CC-BY 4.0 licence EUDAT receives funding from the European Union's Horizon 2020 programme - DG CONNECT e-Infrastructures. Contract No. 654065 Rene van Horik, DANS Marieke Polhout, DANS Kostas Kavoussanakis, EPCC, The University of Edinburgh Christine Staiger, SURFSara Benedikt von St. Vieth, Forschungszentrum Jülich Thank you

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