Whoever coined the phrase old habits die hard must have worked in accounts payable (AP). Today, AP remains inundated with paper as other areas of life and business go electronic. A recent study found that paper-based invoices still make up 90% of total invoice volume for a majority of AP departments. The cost of supporting this habit is a steep one. Not only does it prevent assurance of prompt and accurate payments, it fails to set your business apart from competitors.

1. 7 THE
KEY KPIs
OF ACCOUNTS
PAYABLE

2. Identify your troubling AP habits and trends
…so that you can evaluate how your
processes stack up to industry benchmarks
down the road.

3. 1
Measure the
NUMBER OF
INVOICES
PROCESSED
per employee
(or per month).
INVOICES PROCESSED
PER EMPLOYEE
PROCESSED NOT PROCESSED
Click here for the full guidebook.

4. PER EMPLOYEE 1
This metric can
CHANGE
IMPRESSIVELY
after applying
better processing
methods.
INVOICES PROCESSED
PROCESSED NOT PROCESSED
Click here for the full guidebook.

5. INVOICES 2
Measure the
PROCESSING
COST
of each invoice.
COST TO PROCESS
$3.00
$4.25
$2.50
$3.75
$6.75
Click here for the full guidebook.
2+ Page Invoices
Faxed Invoices
Emailed Invoices
Mailed Invoices
3 Level Approval
Workflow

6. 2 COST TO PROCESS
Start to add up these
costs for just one invoice,
and you have yourself
ONE
EXPENSIVE AP
PROCESS.
INVOICES
$3.00
$4.25
$2.50
$3.75
$6.75
2+ Page Invoices
Faxed Invoices
Emailed Invoices
Mailed Invoices
3 Level Approval
Workflow
Click here for the full guidebook.

7. WHAT METRICS SHOULD
YOU BE AIMING FOR?
Check out this video from Taulia on the average cost per
invoice to set your benchmarks.
TauliaTV: The 2014 Ardent
ePayables Report
DON’T
FORGET TO
COME BACK
AND REVIEW
THE OTHER 5
KPIS!

8. 3
Measure the
TIMELINESS
of your payments.
PAYMENT TIMELINESS
3
DAYS
5
DAYS
2
WEEKS
3
WEEKS
Click here for the full guidebook.
INVOICE
110020
INVOICE
120039
INVOICE
112321
INVOICE
390090
INVOICE
289981
INVOICE
664501 INVOICE LOST — LATE PAYMENT ACCRUING

9. 3 PAYMENT TIMELINESS
Hopefully you
won’t have too many
situations like
INVOICE
#664501
over there ...
3
DAYS
5
DAYS
2
WEEKS
3
WEEKS
INVOICE
110020
INVOICE
120039
INVOICE
112321
INVOICE
390090
INVOICE
289981
INVOICE
664501 INVOICE LOST — LATE PAYMENT ACCRUING
Click here for the full guidebook.

10. 4
Measure your
CAPTURED
DISCOUNTS.
$250 SAVINGS
Thank you for your early payment!
Click here for the full guidebook.

11. Measure your
CAPTURED
DISCOUNTS.
... if you have any.
$250 SAVINGS
Thank you for your early payment!
4
Click here for the full guidebook.

12. 5
Look at the
Level of Automation
ALREADY
IMPLEMENTED.
Yesterday, I sent
Karen an invoice for
approval via email ...
instead of walking it
to her desk.
Click here for the full guidebook.

13. Yesterday, I sent
Karen an invoice for
approval via email ...
instead of walking it
to her desk.
5
Look at the
Level of Automation
ALREADY
IMPLEMENTED.
… sorry, email doesn’t
count as automation …
Click here for the full guidebook.

14. 6 DUPLICATE PAYMENTS
Measure the
PERCENTAGE
OF
DUPLICATED
invoices captured.
1
2
Click here for the full guidebook.

15. 6
... or
“QUAD-DRUPLICATED”
invoices.
OR ... QUAD-DRUPLICATED
1
PAYMENTS
2
3
4
Click here for the full guidebook.

16. DUPLICATED INVOICES
CAPTURED
7 Click here for the full guidebook.
Measure the percentage of
DUPLICATED
INVOICES
CAPTURED.

17. TOO MANY NOT
CAPTURED.
7 Click here for the full guidebook.
What if we told you that
you could
RELY ON
TECHNOLOGY
to assist you in capturing
your duplicated invoices?
You’d likely sleep better at
night, right?

18. NEED MORE?
There are 12 defined steps for kicking your paper
habits in Accounts Payable.
If only there was something to guide you
through them ...

19. DOWNLOAD THE GUIDEBOOK!