This document provides guidance on effective meeting facilitation. It discusses establishing clear desired outcomes, creating an agenda, setting ground rules, conducting the meeting through opening, content and closing sections, and following up after the meeting through publishing minutes and ensuring progress on action items. The goal is to have meetings that are essential, focused, established, collaborative, time-phased, initiative-minded and valuable.

1. Welcome to: E.F.F.E.C.T.I.V.E. Meeting Facilitation

2. Facilitating My Meetings My greatest challenge :

3. Session Outcome Understand the best practices for effective meeting facilitation

4. Agenda Welcome/Intro E.F.F.E.C.T.I.V.E Meeting Components: Pre-work Process Progress Wrap Up, Summary & Evaluations

26. Additional Facilitator Skills Content Process

31. Challenging Behaviors The Over-Participator Self-Appointed Spokesperson Doting on Displeasure Readily Repetitive I’m Important

32. Challenging Behaviors The Aggressive-Participator Sideshow Barking Enormous Emoting Constant Combating Know-it-all

33. Challenging Behaviors The Under-Participator “ I have better things to do…” “ Excuse me for a minute…” “ I’ll have to check on that…” “ Could you do it?”

53. Managing Expectations Designed to Build Trust Typically used: Ritual or Regular Meetings Training Sessions Problem Solving Sessions Group Facilitations

66. Process: Conducting the Session Welcome and Introduction Review Agenda Establish Ground Rules Membership Activity Establish Roles Review Desired Outcome(s) (Review necessary background 411) Opening: Setting the Stage

67. Process: Conducting the Session Content & Communication Remain Positive Cover Activities to the D.O.

71. Meeting Outcome? Understand the best practices for effective meeting facilitation

72. Were we EFFECTIVE? Meeting Facilitation Process Progress Pre-work