How to Create a Rock Star BIM Execution Plan (BEP) and MPDT* (Responsibility Matrix)

How to create a Rock Star
BEP and MPDT
Fabio Roberti
Head of BIM - WilkinsonEyre
Join the conversation #AUCity #AU2018

About the speaker
Fabio Roberti is Head of BIM at WilkinsonEyre, where he
leads on BIM technology and processes for BIM Level 2.
He is responsible for developing and coordinating a more
integrated project delivery between the structural,
environmental and architectural teams through BIM and the
deliverable packages utilising cross platform workflows and
parametric optimisations.
He has been supporting the BIM process in innovative ways
for large architectural practices for the last 10 years and has
a thorough understanding on British Standards and the PAS
1192 framework.

WilkinsonEyre
WilkinsonEyre is one of the world's leading architectural
practices with a portfolio of national and international
award-winning projects. Since our inception in 1983, we
have built a portfolio of bold, beautiful, intelligent
architecture in sectors as diverse as culture, sport and
leisure, education, infrastructure, residential, office and
large-scale master planning.
Battersea Power Station, UK
© WilkinsonEyre
Gateshead Millennium Bridge, UK
© Graeme Peacock
Cooled Conservatories, Gardens by the Bay, Singapore
© Craig Sheppard

Introduction
The post-contract BIM Execution Plan (BEP) and the MPDT* defines the project strategy.
A BIM Execution Plan, (BEP) is a valuable and necessary part of any project in the AEC sector. It is essential
when the team needs to work in a collaborative process to ensure that everyone on the project is aligned with
the project objectives.
A well-built BEP requires the project team to work together and communicate from the very beginning to the
completion of the project. It will be the roadmap to guide the project to a successful BIM implementation.
This class will explain the importance of BEP and demonstrate how to create an efficient BEP for post contract
award which will include the MPDT*. This presentation is based on the PAS 1192-2:2013.
*The MPDT (Model Production Delivery Table) is renamed to Responsibility Matrix from the CIC BIM Protocol
2nd Edition.

Learning Objectives
LEARN THE IMPORTANCE AND WHY COMPANIES NEED AN EFFICIENT BEP.
LEARN HOW TO DEVELOP AN EFFICIENT BEP AND RESPONSIBILITY MATRIX.
LEARN HOW THE BEP DEFINES THE BIM PROJECT STRATEGY.
LEARN HOW A COLLABORATIVE BEP IMPROVES THE IMPLEMENTATION.

Building Information Management
Building Information Management is multiple processes to manage models and data.
Technology + Use + Process + People + Communication

Building Information Management - Technology

Battersea Power Station, UK
3D Coordination
Design Review
Clash Detection
Visualization
Construction Design
Existing Condition
Planning
Phase Planning (4D)
Record Modelling
Site Planning
Site Analysis
Structural Analysis
Energy Analysis
Cost Estimation
Sustainability LEED Evaluation
Building System Analysis
Space Management
Mechanical Analysis
Code Validation
Lighting Analysis
Other Eng. Analysis
Digital Fabrications
Asset Management
Building Maintenance
Building Information Management - Use

Building Information Management - Process
The processes for critical BIM Use should be created to improve the implementation
and increase adoption.
Process:
• The BIM Uses must be assigned to project phases.
• Team responsibility.
• Information exchange requirements in the Common Data
Environment (CDE).
• Specific software application workflow.
draw.io

People + Communication
BIM Orchestra
Architecture Structure MEPmanager
Information
Contractor
• People and communication interactions are
critical factors for success in a BIM Project.
• The project teams should work together to
create the BIM Execution Plan (BEP) and
it will be the basis for a well-coordinated
strategy to deliver projects.
• BEP is a live document that changes during
the project.

The Construction Industry Council (CIC) has published a new edition of the BIM Protocol
on 10th April 2018 which is more contract friendly and closely aligned with the PAS 1192-2.
CIC BIM Protocol 2nd Edition
Key updates:
• Responsibility Matrix: The Model Production Delivery Table (MPDT) has been changed to Responsibility Matrix
and defines the responsibility for the model and specified information aligned to project stages. It should include
the Level of Definition (LOD - Level of Model Detail + LOI - Level of Information).
• Information Particulars: Appendix 2 defines that any ambiguity, conflict or inconsistency between the
Employer’s Information Requirements (EIR) and the BEP should be resolved.
• Security Requirements: Appendix 3 added which now complies with PAS 1192-5 for security-minded projects.
• Models no longer takes precedence: The statement that models takes precedence has been removed.

“Strategy without
process is little more
than a wish list.”
ROBERT FILEK

The BEP will define the BIM project strategy that will drive the BIM implementation success.
BEP Strategy:
• Create the BEP in collaboration with the key team players to facilitate the adoption.
• Create a concise BEP with useful information.
• The BEP will save time by improving model accuracy and avoid rework.
• Reduce risk by defining roles and responsibilities.
• Improve project quality and help the team to keep on track.
• Meet the client expectation.
• If you don’t have the clients EIR, create the BEP to define what the client is receiving.
• Define the technology strategy for the project.
BEP - Project BIM Strategy

BIM Execution Plan (BEP)
Post-Contract

BEP Implementation
Clients
Requirements
Building Information Model
BIM Execution
Plan (BEP)
Employer's Information
Requirements (EIR)
Start the BEP with the end in mind is an
essential principle for a successful BIM
implementation.

Key BIM Documents
Employer's Information
Requirements (EIR)
Post-Contract
Employer's Information Requirements
(EIR)
Technical
• Information format and file types
• Levels of Definition at each stage
• Software platforms to be used for
exchanging information
Management
• High-level roles and responsibilities
• Standards
• Data security
Commercial
• Client’s strategic purpose
• Defined deliverables
BIM Terminology:
www.bre.co.uk/bim-terminology.jsp
BIM Protocol
BEPEIR

BIM Execution Plan (BEP) - Content
IT Solutions
Standard Method
Planning &
Management
Documentation
& Procedure
BEP Introduction
Project Information
Project Teams - Roles
BIM Project Standards
BIM Objectives / Goals
Model Uses
BIM Deliverables
Coordination Meetings
Project Milestones
Survey Strategy
Existing Legacy Data
Collaboration Strategy
CDE Information
Modelling Scope
Model Check / Validation
Clash Detection Process
TIDP
MIDP
Responsibility Matrix
Software Versions
Exchange Formats
Software Interoperability
Volume Strategy
Project Coordinates
Levels, Grids and Phases
Naming Standards
Best Practices

Management

Management
HOW CAN WE IMPROVE THIS INFORMATION?

Management
The roles responsibilities should be
included on the BEP.
Lead Designer:
• Coordinated delivery of all design information.
• Manage information development and
information approvals.
• Confirm design deliverables.
• Clash detection coordination.
• Reporting the project progress.

Management
BIM Objectives / Goals
Key aspects of the BIM objectives and goals:
• Maintaining integrity of modelled data and keep the model free of non-approved elements.
• Maintaining data functionality for the specific BIM Uses.
• Interoperability of software for BIM collaboration.
• Use the BEP specific standards for drawing and model production.
• Production of the BIM deliverables with processes to check and validate data.
• Reduce risk and improve safety.

Management
Model Uses

Management
BIM Deliverables

Planning &
Documentation
COLLABORATION IS CRUCIAL TO SUCCESSFUL PROJECT BIM IMPLEMENTATION.
BIM collaboration workflows should define the communication methods
and integration with the Common Data Environment (CDE).
Key points:
• List of BIM collaboration workflows for multiple platforms.
• Define the coordination cycle.
• Suitability Code for the Common Data Environment (CDE).
People
Information
Process

Planning &
Documentation

Planning &
Documentation
WHAT IS YOUR MAIN COLLABORATION TOOL USED TO CREATE THE BEP?
• Meetings and emails.
• Comments on PDF’s.
• Cloud-based application.
• No collaboration – One side creation.

Planning &
Documentation
Results:

Planning &
Documentation
HOW LONG WOULD IT TAKE TO CREATE THE BEP? (FIRST TIME ISSUE)
• More than 5 days.
• More than 2 weeks.
• More than a month.

Planning &
Documentation
Options for a collaborative BEP:
File based: Live cloud collaboration:
• Use the CDE for collaboration, host videos and workflows.
• Use companies such as the LOD Planner.
lodplanner.com

Planning &
Documentation
CDE Information
Modelling Scope
Model Check / Validation
Information to add on the BEP:
• Common Data Environment (CDE) details
and Suitability Codes.
• Modelling scope with specific LOD.
• Modelling exclusions such as wall subframe
and floor tiling.
• Quality control to check models and validate
data.
Suitability Codes are used to define the ‘suitability’ of
information in a model, drawing or document in the CDE.
S0 (WIP), S1(Issued for Coordination), etc.
PAS 1192-2:2013, table 3

Planning &
Documentation
Clash Avoidance & Clash Detection Process
Define the Clash Detection Process:
• Clash detection diagram.
• Clash report format.
• Tolerance strategy.
• Workshop frequency.
• Applications to manage clash issues.
• Define the clash priorities.
• Process to resolve the clashes.

Planning &
Documentation
TIDP - Task Information Delivery Plan
ARCHITECTURE - TIDP
STRUCTURAL - TIDP
SUB-CONTRACTORS - TIDP
MEP - TIPD
MASTER INFORMATION
DELIVERY PLAN
Single documentMultiple Task Information Delivery Plans
MIDP - Master Information Delivery Plan
It is a schedule of all project deliverables
planned in combination with the project
programme.
It is a schedule of information deliverables
created individually by each task teams.
Project
Programme
Responsibility
Matrix

Planning &
Documentation
TIDP - Task Information Delivery Plan
MASTER INFORMATION
DELIVERY PLAN
Key points:
• Used to manage the delivery of
information during the project.
• Usually developed by the project delivery
manager.
• List all information deliverables, when and
by whom.
• It is a combination of TIDP’s
Key points:
• Used to define the deliverables of
each task teams.
• Information created by each task
team manager.
• List all deliverables by each task
team with milestones.
• The TIDP’s helps to create the MIDP.

Planning &
Documentation
TIDP - Task Information Delivery Plan – Created individually by each company
MASTER INFORMATION
DELIVERY PLAN
MIDP - Master Information Delivery Plan - Combined information by the project delivery manager

Planning &
Documentation
MIDP and RIBA Plan of Work
TIDP - Task
Information
Delivery Plans
Responsibility
Matrix
RIBA Plan of Work 2013
Design Responsibility Matrix

Planning &
Documentation
The model Responsibility Matrix defines who produces what, when and to what level
of definition which includes the Level of Detail (LOD) and Level of Information (LOI).

Planning &
Documentation
RIBA Plan of Work Toolbox
www.ribaplanofwork.com/Toolbox.aspx

Planning &
Documentation
Level of Information (LOI)
Graphical Information Non-Graphical Information
Level of Detail (LOD)
Level of Definition

Planning &
Documentation
Level of Definition
Key points:
• No direct link between LODs and the design phases. During the design process
elements are inserted in the models with different LOD’s.
• Models have elements with different LOD’s, so we can’t ask for a LOD “XXX” Model.
The LOD is applied to element categories as shown on the Responsibly Matrix.

LOD 1/ LOD 100:
Elements are not geometric representations and they are
symbolic representations, performance requirements &
site constraints. The graphical model may not exist.
Planning &
Documentation
Level of Definition

Planning &
Documentation
Level of Definition
LOD 2 / LOD 200:
Massing, concept model, placeholders with approximate
quantities, size, shape, location, and orientation.
At this LOD elements are generic placeholders.

Planning &
Documentation
Level of Definition
LOD 3 / LOD 200:
Accurate geometry but generic object / system.
Model with approximate quantities, size, shape, location,
and orientation.

Planning &
Documentation
Level of Definition
LOD 4 / LOD 300:
Accurate geometry with a specific objects / systems.
Assembly in terms of quantities, size, shape, location,
and orientation.

Planning &
Documentation
Level of Definition
LOD 350:
The same as LOD 300 with addition of model elements
for interfaces with other building systems. Building parts
necessary for coordination of the element with nearby
items such as supports and connections.

Planning &
Documentation
Level of Definition
LOD 5 / LOD 400:
Model element with sufficient detail and accuracy for
fabrication and construction with installation information.

Planning &
Documentation
Level of Definition
LOD 6 / LOD 500:
Elements are modelled as constructed with all
information required for operation and maintenance.

Planning &
Documentation
Level of Definition
LOD 7:
Updated asset model required for ongoing operation
and maintenance.

Planning &
Documentation
Level of Definition
European Committee for Standardization (CEN) is working on the Level of Definition.
More information about Level of Definition:
PAS 1192-2:2013: http://bim-level2.org/en/standards/
BIM Forum: http://bimforum.org/lod/
Future updates:
The first two international standards for BIM are set to be published later this year.
BS EN ISO 19650–1 and BS EN ISO 19650-2 will supersede BS 1192 and PAS 1192 part 2.

Standard Method
& Procedure
Volume Strategy Project Coordinates
The volume strategy will divide the project
into single files to allow better collaboration
and overcome technical limitations.
The volume is based on important aspects
of the design, such as cladding, structure
and MEP.
All members of the design team shall
agree on the volumes strategy.

Standard Method
& Procedure
Levels, Grids and Phases
Naming Standards
Best Practices
Information to add on the BEP:
• Levels, Grids and Phases help the project team to understand the project setup.
• Naming standards based on BS1192:2007 & AEC (UK) BIM protocols.
• Best practices guidelines for multiple tasks.

IT Solutions
Software Versions
Exchange Formats

IT Solutions
Software Interoperability
Any interoperability issues between software platforms should be listed,
described and analysed for a workaround to be proposed to the team
members.
Use of a specific software should take into consideration the team skills.
CLOUD COMPUTING

Summary
The BEP defines the BIM project strategy.
Start the BEP with the end in mind is an essential principle for a successful BIM implementation.
Create the BEP in collaboration with the key team players to facilitate the adoption.
The BEP is a live document that changes during the project.
The Responsibility Matrix defines who produces what, when and to what level of definition.

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for typographical or graphical errors that may appear in this document.
© 2018 Autodesk. All rights reserved.

How to Create a Rock Star BIM Execution Plan (BEP) and MPDT* (Responsibility Matrix)

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