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MarcEdit for Illinois Library Association conference 2011


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Demonstration of basic capabilities of MarcEdit, free MARC editing software for librarians by Terry Reese of Oregon State University.

Published in: Education, Technology
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MarcEdit for Illinois Library Association conference 2011

  1. 1. MarcEdit: free software that lets you edit MARC records and more!<br />Susan Lytinen<br />Data Projects Specialist<br />Gail Borden Public Library District<br />October 19, 2011<br />
  2. 2. Demonstration<br />Editing MARC records<br />Individually<br />As a batch<br />Creating MARC records from an Excel spreadsheet<br />Saving commands as a template<br />Creating XML records from MARC records<br />
  3. 3. Created by Terry Reese, Gray Chair for Innovative Library Services, Oregon State University<br />
  4. 4. Help abounds!<br />MarcEdit homepage<br />You Tube videos<br />Conference presentations<br />Terry Reese workshops<br />MarcEdit software help<br />What’s New in MarcEdit blog and RSS feed on MarcEdit StartPage<br />MarcEdit-L<br />
  5. 5.
  6. 6. Editing MARC records – we need software!<br />
  7. 7. Pieces of MarcEdit and file formats<br />Start with a MARC file, usually .mrc<br />Some MARC files come with different extensions, such as .bin<br />Call up MarcBreaker to create editable, “mnemonic” file, .mrk<br />Use MarcEditor to edit the .mrk file<br />Use MarcMaker to change back to MARC file, .mrc<br />Delimited Text Translator can convert .txt, .xls, .xlsx, or .mdb into .mrk<br />DTT templates are saved as .mrd<br />
  8. 8. Start MarcBreaker<br />
  9. 9. Finding MARC files with extension .bin<br />
  10. 10. MarcBreaker is fast<br />
  11. 11. .mrk rules: not that hard!<br />Hard return at the end of each field<br />Blank line between records<br />= at beginning of each field, then field tag<br />2 spaces before indicators<br />Blank indicator is backslash <br />$ is subfield delimiter. Must include $a<br />No space between delimiter and subfield contents<br /># at beginning of line makes it a comment, won’t be included in MARC record.<br />
  12. 12. To edit, just type<br />I added a 520 summary by typing in the 520 tag, then copying and pasting a blurb from<br />
  13. 13. “Find and Replace” is under the “Edit” menu<br />
  14. 14. “Add/Delete Field” is under “Tools”<br />“Electronic books” is entered various ways:<br />=655 4$aElectronic books.<br />=655 7$aElectronic books. $2local<br />=655 0$aElectronic books.<br />I’ll delete all versions, then add what I want.<br />
  15. 15. Some records had more than one “Electronic books” field.<br />
  16. 16. The same utility adds fields, as well as deleting them.<br />
  17. 17. MarcMaker copies your .mrk file to MARC .mrc<br />
  18. 18. You can extract records to edit from a MARC file.<br />
  19. 19. You can choose individual records by clicking on their check boxes, or you can do a keyword search.<br />After you click on “OK,” click on “Export Selected.”<br />Then decide whether you want the records that you extracted to be deleted from the original MARC file or not.<br />
  20. 20. Save the extracted records in a .mrk file.<br />Then click “Exit” to close the record extraction window.<br />To edit the records, open MarcEditor from the StartPage, then open your .mrk file.<br />
  21. 21. Creating MARC from a spreadsheet <br />
  22. 22. Decide which columns you want to map<br />
  23. 23. Delete everything but the rows you want to make into MARC records<br />
  24. 24. Start the Delimited Text Translator<br />
  25. 25. Tell the DTT the names of your files<br />
  26. 26. DTT displays the 1st line of your spreadsheet<br />It helps to be looking at the spreadsheet with the information on how your want to map it.<br />
  27. 27. Field 0 maps to 024 8 $a<br />
  28. 28. Field 1 maps to 024 1 $a<br />
  29. 29. Field 2 maps to 960 $o<br />
  30. 30. Entering constant data<br />
  31. 31. Join the constant data to the previous line<br />
  32. 32. Field 3 maps to 961 $p<br />
  33. 33. More constant data<br />
  34. 34. Join the constant data to the previous line (again)<br />
  35. 35. Field 9 maps to 1001 $a<br />
  36. 36. Field 10 maps to 245 10 $a<br />
  37. 37. Saving a template<br />
  38. 38. You have created a .mrk file<br />
  39. 39. Use MarcEditor to look at your .mrk file<br />
  40. 40. The records look complete<br />
  41. 41. Compile the .mrk file to MARC<br />
  42. 42. Loading commands from a template<br />
  43. 43. MarcEdit can change MARC files to XML<br />On the StartPage, <br />click on“MARC Tools.”<br />Click on “MARCMARC21XML.” Browse for your MARC file, and name the XML file that will be made. Click on “Execute.”<br />
  44. 44. XML looks like this:<br />
  45. 45. But wait… there’s more!<br />Regular expressions<br />Scheduler<br />Z39.50 searching<br />MARC to Dublin Core…<br />
  46. 46. Questions? <br />Susan Lytinen<br />Data Projects Specialist<br />Gail Borden Public Library District<br />270 N. Grove Ave., Elgin IL 60120<br /><br />(847) 608-5013<br />