4. annexures

Version II – September 2009
© Future Learning & Development Ltd.
108
Annexure 1
Key Movement Register
Date
Key Details Taken by Returned
Key
No.
No.
Of
Keys
Particulars
of the key
Name Time-Out Signature Name Time-In Signature

109
Annexure 2
Opening/Closing Register
Date 1 2 3 4
5 (contd.
Till 31)
Opening Details
Center Opening Time
Electric Panel Room Opening Time
Electric Meter Reading Opening
Opening In-charge Signature
Are the following intact while Opening?
Please state Yes/No
Shutter Lock and Seal
Seal on the Key board
Are all lights switched off
Are the Computers switched off in the Center/Training
rooms/Mock rooms/Meeting rooms
Is the Center clear of unauthorized persons
Have the housekeeping staff completed their daily cleaning
activities. (to be checked before the Center has opened for
participants)
Closing Details
Electric Panel Room Closing Time
Electric Meter Reading Opening
Closing In-charge Signature
Center Closing Time
Are the following intact while Closing?
Please state Yes/No
Is the Center clear of unauthorized persons
Have the housekeeping staff completed their daily cleaning
activities. (to be checked before the Center has closed)
Are Water Taps turned off
Are the Computers switched off in the Center/Training
rooms/Mock rooms/Meeting Rooms
Seal on the Key board
Are all lights switched off
Shutter Lock and Seal

110
Annexure 3
Center Log Book
Date Incident Details
Person
Reporting
Action Taken
Center In-
charge’s
Signature

111
Annexure 4
Key Management Schedule
List Of Keys Sets Availability/Location of Keys
Entry/Exit 3
1st
Key – Closing in-charge
2nd
Key – Opening in-charge
3rd
Key - Remote Location ( in a sealed
envelope)
Key Board 3
1st
Key – Closing in-charge
2nd
Key – Opening in-charge
3rd
Key - Remote Location ( in a sealed
envelope)
Counters/Drawers 2
1st
Key – Center-in-charge
2nd
Key – Keyboard
Safe 2
1st
2nd
Key – Commercial in-charge
Training Rooms 2 1st

112
2nd
Key – Keyboard
Mock Rooms 2
1st
2nd
Key – Keyboard
Meeting Rooms 2
1st
2nd
Key – Keyboard
Cafeteria 2
1st
2nd
Key – Keyboard
Panel/AHU Room 2
1st
2nd
Key – Keyboard
Toilets 2
1st
2nd
Key – Keyboard

113
Annexure 5
Cleaning Chemicals/Consumables List
CLEANING CHEMICALS / CONSUMABELS LIST
Sr.
No. Particulars
1 Dry Mop
2 Dry Mop Refill
3 Wet Mop (Round)
4 Wet Mop Refill (Round)
5 Plastic Wet Mop Refill
6 Table Duster
7 Floor Duster
8 Soft Broom
9 Carpet Brush
10 Glass Cleaning Kit
11 Scotch Brite
12 Floor Wiper
13 Basin Wiper
14 Spray Bottle
15 Spiral (Floor Cleaner)
16 Sani Cube
17 Washing Powder (Only used for Cleaning of Mops)
18 Liquid Soap
19 Taski R5 (Room Freshener Liquid)
20 Taski R3 ( Glass Cleaning)
21 Taski R1 ( Toilet Cleaner)
22 Hand Gloves

114
Annexure 6
Daily Cleaning Checklist
Checklist: Daily Cleanliness Checklist
To be used by Housekeeping to ensure that required cleanliness & hygiene
standards are maintained
Please Tick
Appropriately
Yes No
Admin Rooms, Class Rooms, Mock Rooms
1 Kept clean by wet mopping
2
Trash bins/waste paper baskets emptied & prepared with
plastic lining
3 Floor mats kept clean by scrubbing & dusting
4 Walls, ceilings dust & cobweb-free
5 Table tops, computers, TV screens, dust free & clean
6 Air fresheners sprayed
Washrooms
1 Kept clean by wet mopping of floor with disinfectant
2 Wash basins & counter tops are clean & sparkling
3 Washroom mirrors are clean & sparkling
4 Trash bins emptied & prepared with plastic lining
5 Floor mats kept clean by scrubbing & dusting
6 Air fresheners sprayed
Toilets
1 W/C spotless & dry
2 Flush is working properly
3 Tissue rolls are available
4 Naphthalene balls are placed at drainage filters
5 No leakages from taps or flush tanks
6 Latches are functioning properly
7 Air-freshener is placed
Yes = 1
No = 0

115
Annexure 7
Stationary Issued Register
Date
Item
Description
Qty Purpose Accepted By Issue By
Approved
By
Training Official

116
Annexure 8
Asset Record Register
Asset Record Register
Sr.
No. Description Abbreviation Qty Location Jan-09 Feb-09 Mar-09
1
Three Seater
Sofa TSS
TSS1
2
Receptio
nTSS2
2
One Seater
Sofa OSS
OSS-1
2 Cabin 1OSS-2
3 Coffee Table CT
CT-1
2
Receptio
n
CT-2
Cabin 14
5
6
Verified by:

117
Annexure 9
Daily Maintenance Checklist
Maintenance Checklist – Daily
Sr.
No Particulars Checked
Action Taken
if Fault
detected
Maintenance
Staff Sign
Yes No
1 Water Tank
2 Air Conditioners
3 UPS System
4 Raw Supply
5 Pleasant Temperature
6 Electrical Panel Room
7 Music System & PA System
8 Administrative Block
9 Store Lights
10 Wash Rooms
11 Fire Extinguishers
12 Sprinklers
13 Smoke Detectors
15 Electricity Meter
16
Broken Or Damaged Furniture And
Fixtures
17
Managing Other Broken Or Faulty
Equipment
18
Storage Of Dangerous Goods
Hazardous Substances
19 Fire/Chemical/Electrical Hazards
20 Spills/Leakage Of Materials
Checked By
Center Head

118
Annexure 10
Weekly Maintenance Checklist
Maintenance Checklist – Weekly
Particulars Checked
Action Taken
if fault
detected
Maintenance
Staff Sign
Yes No
Electrical Panels Checklist
Electrical Room cleanliness
Any loose wires, cables
Availability of Fire Extinguishers
Electrical Room doors are always closed with
tower bolt (not with lock and key)
Entrance of electrical room is free from
obstacles
No materials are kept in the electrical rooms
Diesel Generators Checklist
Cleanliness of Equipment and surrounding
areas
Record Battery Voltage
Operations of AMF panel
Run DG set for at least five minutes and record
all the parameters in log book
Fire Safety Checklist
Fire Diesel Engine Battery condition, Voltage &
others
Availability of fire extinguishers at common
areas
Fire extinguishers positioning on all floors
Air Conditioning Chillers Checklist
All electrical panel doors are closed
Chilled water makeup water tank level
Water Leakage in chilled water pumps
Dust Accumulation on condenser coils
Fire Safety Checklist

119
Transformer temperature ( Must be be below 75
degrees C)
Particulars Checked
Action Taken
if fault
detected
Maintenance
Staff Sign
Yes No
Fire extinguishers / fire buckets
Cleanliness of transformer yard
Closed and locked yard
Safety Signages
Main LT Panel Checklist
Health of all measuring meters
Health of Earth Leakage relays
Cleanliness of panel and room
Availability of Extinguishers
Emergency Lamps/ Inverter lights working
Rubber Mats, safety precautions
AC Packaged Checklist
AC control panel for healthy condition
Fresh air dampeners
AHU Room – Clean and free from material
Entrance of AHU rooms free from obstacles
Status of Evaporator coil – Damaged or dust
accumulation
Emergency Lights working
Return air temperature setting
AHU’s Checklist
Healthy condition of AHU control panel
Fresh air dampers
AHU room cleaned and free from materials
Entrance of AHU is clean and free from
obstacles

120
Status of evaporator coils – Damage or dust
accumulation
Functioning of emergency lights
Return air temperature thermostat
Particulars Checked
Action Taken
if fault
detected
Maintenance
Staff Sign
Yes No
All Floors Checklist
Functioning of all floor lights
Unnecessary lights are switched off
Cleanliness of light fixture and others
Loose wires / cables at ceiling level and on
floor
Availability of safety signage’s
Cleanliness of lift machine and car
Functioning of exhaust and fresh air
systems
Availability of floor mats
Checked By
Center Head

121
Annexure 11
Daily Visual Standards and Display Checklist
Daily VM Checklist
Centre : Date:
Sr.
No.
Particulars Observation Issues Action Plans
I. Windows
1 Is the window display as per plan?
2 Is the visual display in good condition?
3 Are all the lights working and properly
focused?
II. Reception
4 Is the visual display as per plan?
6 Is the display fixed properly?
focused?
III. Permanent Signage
8 Is the main centre signage in good
condition?
9 Are all the directional signages to the
classrooms in good condition?
10 Are all the parking and directional signages
outside the centre intact?
IV. Marketing Promotions (If Applicable)
11 Are the kiosks in good condition?
V. Mock Room
12 Is the visual display as per plan?
14 Is the visual display fixed properly?
focused?
16 Are all the signages clear and intact?
Remarks:
Assistant Centre-in-charge: Centre-in-charge

122
Annexure 12
Weekly Visual Standards and Display Checklist
Weekly Checklist
Centre : Date:
Sr. No. Particulars Observation Issues Action
Plans
Maintenance Related
1 Are all the signages properly
suspended/symmetric on both sides?
2 Are all the electric wires concealed or dressed
on fixtures?
3 Are all electric wires concealed or dressed on
floors, ceilings, columns etc?
4 Do the electric wires blend with the wall
colour?
5 Are the wires without visible joints?
6 Are the chokes and transformers fitted out of
sight?
Storage Space
1 Are all the props kept properly?
2 Is the display material well maintained?
3 Is the inventory of the display material
updated?
Remarks:
Assistant Centre-in-charge: Centre-in-charge:
Date: Date:

123
Annexure 13
Weekly Schedule
Kolkata - Training Schedule from 31st Aug - 6th Sep 09
Trainer's Name :
Date Day
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Format is a sample. Please customize it as per your centre.

124
Annexure 14
Weekly MIS

125
Annexure 15
Programmes

126
Annexure 16
Room Occupancy
Kolkata - Class Room Occupancy September 2009
Date Day No. of Seats at Centre Occupancy % Occupancy

127
Annexure 17
Expense Sheet
Kolkata - Petty Cash Expenses From 27th Aug to
Sr
No. Date Particulars Amount Reason
1
2
3
4
5
6
7
8
9
10
11
12
13
Total

128
Annexure 18
Week Ahead
Week Ahead - 7th Sep to 13th Sep
Sr No. Centre Name Trainers Name
Name of
the
Program Start Date End Date
Requested
By
Nominated
Numbers
Trainer's Name :
Date Day Mon Tue Wed Thu Fri Sat Sun

129
Annexure 19
Monthly Training Schedule
Centre Name - Training Schedule for Month/Year
Trainer Name
Date Day Scheduled Actual Scheduled Actual Scheduled Actual Scheduled Actual
1st
2nd
3rd
4th
5th
Format and details updated are for sample – Please customize it as per
your Centre

130
Annexure 20
CPRS Reporting

131
Annexure 21
Prarambh Completion Details – Zone Wise
Above is a sample format. Please customize the same as per your centre.

132
Annexure 22
Prarambh Completion Details – Store Wise
Above is a sample format. Please customize the same as per your centre.

133
System Maintenance Report
S. No. Location IP Address Drivers Checked By Remarks
System
Name
Empty
Space
Software
Using
Anti Virus
Check /
Updation
Temp File
Deletion
Duplicate SRC
Checked
Latest COM
Object
Plutus
Cable
Dressings
Action
Taken
Annexure 23
System Maintenance Report

134
Annexure 24
Call Report
1. IT Admin to record daily attendance on the same sheet.
2. Centre Head to verify on a daily basis.
Daily Call Report
Engineer's Name: Date:
Center - In Time: Center - Out Time :
No. IT
Admin
Room Faculty Priority Problem
Description
Time Details Action
Taken
Faculty
Sign
1. Report
Time
Answer
Time
Compl
Time
Compl
Date
2. Report
Time
Answer
Time
Compl
Time
Compl
Date
Total Number of Calls Attended:
Engineer's Signature: Centre Head Signature:

135
Annexure 25
Hardware Request Form
Hardware Request Form
Center Name: Date :
Centre Address: Centre Ph. No:
Sr.
No.
Equipment Qty. Units Unit Rate Amount Total
IT Admin Center Head
Date: Date:

136
Annexure 26
Asset Control Register
Name Department
Date of
Issue Purpose
Date of
Return Signature

137
Annexure 27
Details of Participants Nominated
Attached sheet is a sample sheet

138
Annexure 28
Trainers Roster
Date Day's
Break
up
Room
No.
Batch
Size
Profile of the
participants
Training
Subject
Store
Location
Trainer
01/12/0
9
1st Half 12 30 GM- TM/TL Our Identity BB Agra Trainer 1
1st
Half 14 30 Food- TM/TL Our Identity BB Nasik Trainer 6
2nd
half Audi 80 All Movie
Screening
BB Agra Trainer2
02/12/0
9
1st Half 12 30 GM- TM/TL Our
Offerings
BB Agra Trainer 1
1st
Half 14 30 Food- TM/TL Our
Offerings
BB Nasik Trainer 6
2nd
half Audi 80 All Team
Building
Activity
BB Agra Trainer2

139
Annexure 29
Classroom Roster

140
Annexure 30
OJT Roster
Date Timings
Audience
Profile for
OJT
Trainer Group
Leader
Store Contact
Person at
the Store
12/04/09 10am – 1pm Cashiers
(10)
Trainer B ABC BB
Himalaya
mno
12/104/09 2pm – 6pm Apps- TM/TL Trainer C XYX BB Satellite xyz

141
Annexure 31
Cafeteria Roster
Date
Classroom
No.
No. of
Participants
Break Time Remark
12/04/09 2 30 Morning Tea 11:00am-11:15am
Lunch 1:00pm- 1:45pm
Evening Tea 4:00pm- 4:15pm
12/04/09 4 30 Morning Tea 11:00am-11:15am
Evening Tea 4:00pm- 4:15pm
12/04/09 6 15 Morning Tea 11:15am-11:30am
Evening Tea 4:15pm- 4:pm
12/04/09 10 45 Morning Tea …
Lunch …
Evening Tea …

142
Annexure 32
TTT Certification Parameters
Trainer's Evaluation Form
Evaluation Date:
Evaluator:
Trainer:
Rating Scale (1-5)
1 = Very Poor
2 = Needs Improvement (Needs to sit through while other trainers are training)
3 = Satisfactory (Is able to replicate exactly the way it has been taught)
4 = Good (Is able to train in his own style with new ideas , thoughts ,words, can explain concepts depending on the level of the audience in
front of him)
5 = Excellent (Is able to add more value to the existing content and create interest among the participant)
Total score is out of 55. Each question has max 5 marks
Sr.
No.
Parameters Score
Understanding of subject matter and ability to transfer objective of module & learning's
1 Was able to explain the content in a logical flow (able to create a full picture on the mental canvas).
2
Was able to explain the content/ part of the content / query raised by the participant in a different way, with
different example
3 Took adequate steps to see / check that all participants have understood the content by asking questions
USE OF VIKRAM VETAL METHODOLOGY
4 Was facilitating the audience & leading them to evolve an answer to the questions they have raised
5 Was able to shoot leading questions at times to direct the audience to the desired answers
QUESTION HANDLING/ABILITY TO ANSWER QUESTIONS
6 Seemed to be well prepared for the kind of questions that would be asked from the audience
7 Answered the questions at length giving examples & explained it differently
8 Was very calm & composed while attending to aggressive & difficult audience
GROOMING - WOMEN
9 Has dressed in semi-formals or formals (Salwar Kameez, Saree or Western Formals)
10 Hair is neatly combed and not falling on the face.
11 Has not worn loud make-up and accessories
GROOMING - MEN
12 Has dressed in semi-formals or formals
13 Is clean shaven and hair neatly combed. Length of hair is appropriate
14 Has not worn any flashy or loud accessories
Areas of strength
Areas of development

143
Other Observations:
a) Has the trainer read out what is on the slide?
b) Has the trainer asked the participants to explain what they have understood from the slide?
c) Have all queries been answered with a question?
d) Has the trainer maintained the humility that he is but a facilitator, and not the source of knowledge?
e) Has the trainer stuck to the trainer notes and not been creative?
f) Has the trainer NOT given his own version of mythology or religious sermon during the training?
g) Has the trainer ensured participants have separated form from thought?
h) Has the trainer confirmed that the participants have understood the idea?
i) Has the trainer been able to connect the idea with real and/or retail life?

144
Annexure 33
Secession Checklist
Programme Name: _________________
Equipment Needed
LCD CPU/Laptop Speakers
Flipchart Board
Materials Needed
Content PPT
Trainer Notes
Participant Workbooks
Handouts
Stationery (Markers, Pens, Notepads, Chart Papers)
Certification Papers
Activity/Exercise Materials

145
Annexure 34
Attendance Sheet
Trainer Name:
Programme Name:
Training Duration:
Employee
Code
Name Designation/
Department
Store
Name &
Location
Day 1 Day 2 Day 3...
-------------------- -------------------------
Signature of Trainer Signature of Centre-in-charge

146
Annexure 35
Stationary Register
Sr.
No.
Name of
the
Trainer
Item of
Stationery
Issued
Qty
Issued
Date Stationery
Returned by
(Name &
Signature)
Qty
Returned
Date of
Return
Remarks
1
2

147
Annexure 36
Day Opening Checklist
Checklist: Day Opening Activities
To be used by the trainers on a daily basis to ensure appropriate preparation for
the training session
Please tick
appropriately
(√)
Remark
s
Yes No
1 Checked the training and classroom schedule from the
training roster
2 Collected the training material from the centre head.
(Training material comprises of attendance sheet,
training roster, cafeteria roster, white board marker pens,
duster, pen)
3 On day 1 of the programme: Have participants received
their notepads and pens
4 Made the entry in the stationery register
5 Is the classroom clean
6 Are the number of chairs sufficient as per the classroom
standard viz. 15 seater, 30 seater, 45 seater
7 Is the LCD functioning properly? Check sound and
display.
8 Is the computer functioning properly? Content opening in
the desired format?
9 Uploaded the training content on the computer from the
server
Name Signature Date

148
Annexure 37
Grooming Checklist
Please tick
appropriately (√)
Yes No
Appearance
1 Overall neat & clean appearance
2 Uniform: Clean and ironed
3 Black shoes: Clean & polished
4 Nails: Clean & cut short
5 Hair: Combed
6 Footwear: No sandals, slippers or sports shoes
Men
1 Hair: short, clean & tidy
2 Shaving status: Clean-shaven
3 Beards/moustaches : Trimmed, neat & tidy
Women
1 Long hair: Must be tied
2 No flowers on the head
3 Nails: No bright coloured nail polish
4 Jewellery: Minimum and non-flashy
5 No dangling earrings, noisy anklets & bangles
6 Make up: Very light
Personal Hygiene
1 Hands to be clean at all times
2 No body odour or bad breath
Presenting Self
1 Straight & upright posture to be maintained
2 No slouching on the floor
3 No hands in pockets or on hips when on the floor
Dress Code
1 Dressed formally thought out the training
2 ID card displayed while in the premises of the Centre

149
Annexure 38
Post Training Analysis

150
Annexure 39
Day Closing Checklist
Checklist: Day Closing Activities
To be used by trainers on a daily basis at the closure of day
Please tick
appropriately
(√)
Remarks
Yes No
1. 'Shift Delete' the content from the system?
2. Collected balance training material to return to
Centre Head?
3 Collected pens from participants on last day of the
programme?
4 Is the classroom clean, chairs rearranged
5 Have lights/other equipment been switched off in
the classroom
6 Entry made in the stationery register while
returning the stationary
7 Submitted the attendance sheet and PTR to the
training administrator?
Name Signature Date

151
Annexure 40
Post Training Ritual
POST TRAINING RITUAL ANALYSIS
Programme Name: Stores: Venue:
Name of Trainer: Format: Date of training:
PTR-I PTR-II
Attitude / Knowledge /Skills
Questions(PLS. LIST down all the
participants learning’s from the
program as written in the PTR (
repetitive /same objectives listed
down by many participants need not
be repeated every time)
Other qualitative questions asked in
the PTR
Interpretation/observations
derived from columns -2/3
from each of the questions
answered
Column -1 Column-2 Column-3
a. Objective of the programme as
understood & written by the
participants
b. ATTITUDE / Values as written by
the participants( if applied in the
program)
Pleases. list down all the participants
examples of "ATTITUDE" you will
exhibit on the floor
c. KNOWLEDGE as written by the
participants- (If applied in the
program)
Please list down all the participants
statement of knowledge gained from
the program (if applicable)
d. SKILLS- as written by the
participants(If applied in the
program)
Please list participants response of one
skill discussed in the training that they
use everyday

152
Annexure 41
Certification Data Sheet
Store Name Training Programme
Average
Scores
Name Designation
Certification
Score
Department
Trained In (if
applicable) Remarks
1
2
3
4
5
6
7
8
9
10

153
Annexure 42
Store-wise data for Training completed
Store Name : Programme:
Average
Scores
Name Designation Certification
Dept Trained
In
Remarks if
any
1 John
Team
Member Praarambh Food
2 Jani
Team
Member Praarambh Non-Food
3 Janardhan
Team
Member Praarambh GM
4 Amar
Team
Member Praarambh GM
5 Akbar
Team
Member Praarambh Apparels
6 Anthony
Team
Member Praarambh Non-Apparels

154
Annexure 43
Passport Ledger
Passport Ledger
Center Name:
Opening Balance as on 25th of current month: __________________
Quantity received at month end from HO: ______________________
Date:______________________
Date
Issued To (Batch
Details) Qty
Center Head's
Signature
Closing balance as on 24th of current month: ____________________
Date Signature of Center-in-charge

155
Annexure 44
Passport Issue Sheet
Passport Issue Sheet
Center Name: Training Dates:
Store Name/City : Passport Hand over Date :
Zone :
Sr.
No. Name of Employee
Name of
Program
Attended &
Certified Remarks if Any
Signature of Centre-in-
charge:
Signature of Store
Manager:

156
Annexure 45
Access Card Inventory Register
Date Program Name Serial No.
Fr. ___to___
Issue Return Balance Remarks

157
Annexure 46
Laundry Register
LAUNDRY REGISTER
Date:
Hostel Name:
S.No.
Room
No
Name Shirts
Trouse
rs
Salwar
Suits
Others
Signature
Deposit for
Wash
Delivery
post
Wash

158
Annexure 47
Cafeteria Register
Cafeteria Register
Date:
S.No. Name Employee
Code
Breakfast Lunch Evening
Tea
Dinner Signature

159
Annexure 48
Cafeteria Report
Date:
No. of people who had meals
-Breakfast
-Dinner
Feedback on Quality of Food
Incident report
Remarks
To be signed by : Warden Center Head

160
Annexure 49
Requisition Form
Sr.
No.
Name of the Book Author No. of
Copies
Rate per
Copy
Total
Amount
Requisition by Approved by
Name & Signature Centre-in-charge

161
Annexure 50
Books Inward Register
Inward
No
Inward
Date Name of Book Author Section Code Quantity
Signature
of
Librarian

162
Annexure 51
Books Issued Register for Internal Participants
Sr.
No.
Participant's
Name
Book
No.
Book
Title
Issue
Date
Participant's
Signature
Return
Date
Participant's
Signature
Librarian’s
Signature

163
Annexure 52
Books Issued Register for Centre Employees
Sr.
No.
Emp.
Code
Employee's
Name
Book
No.
Book Title Issue
Date
Signature Return
Date
Signature

164
Annexure 53
Books Issued Register for Participants (External Programmes)
Sr.
No.
Participant's
Name
Book
No.
Book
Title
Issue
Date
Participant's
Signature
Return
Date
Participant's
Signature
Librarian’s
Signature

165
Annexure 54
Guest Speaker's Database
Sr.
No.
Name Contact
No.
Profile Status (Selected/On
Hold/Regular speaker at
the Centre)

166
Annexure 55
Email Format to Thank the Guest Speaker
Date: _____________
Dear _______,
Subject:
Thank you for visiting our centre and sharing your knowledge with our students.
The students seemed to have really enjoyed the session.
I look forward to seeing you again at the centre for more such sessions.
Sincerely
Centre Head's Name

167
Annexure 56
Training Requisition
Zone _______ Store Name _________
Proposed Dates __________ Total Number of Participants ______________
Name of the
Employee
Designation Department Date of
Joining
Location Remarks, if any

168
Annexure 57
Training Confirmation
Sr
No.
Store
Name City Zone
Start
Date
End
Date Nominated Attended.

169
Annexure 58
No Due Certificate

170
Annexure 59
CPRS Certificates Issued from HO Register

171
Annexure 60
CPRS Certificates Issued to Participants Register

172
Annexure 61
CPRS Certificates Received at Centre Register

173
Annexure 62
Delegation of Power
Centre In-charge to get quotations from parties for all the expenses. The same must
be sent to HO for Approval
Sl.No. Cost of Training Approving Authority - VP(OPS)/CEO
1
Travelling expenses of
Participants
After receiving nominations from
Zonal HR. As per Company Policy
from Pre approved Vendor
2 Stay expenses of Participants
Pre approved Hotels/As per
Company Policy
3 Food Expenses of Participants Pre approved Rates
4 Local Transport of Participants
Pre approved
Transporter/Auto/Bus
5 Laundry Expenses Pre approved Rates
6
Hire Charges of Training
Halls/Equipments Pre approved Vendor
Other Major Expenses at Centres
1 Rent As per Agreement
2 CAM As per Agreement
3 House Keeping As per Agreement
4 Security As per Agreement
5 Printing & Stationery Pre approved Vendor
6
Travel Expenses of
Trainers/Center In-charge
Centre In-charge sends
recommendation to Operations
Head. After approval, Centre In-
charge makes arrangement for
travel and stay. Tour Bills are
submitted within 7 days of
completing the tour to HO for
payment
7 Electricity Centre In-charge
8 Communication Centre In-charge
9 Courier Centre In-charge
10 Other Office/Admin Expenses Centre In-charge
11 Repairs & Maintenance
Minor Repairs up to Rs.1000/-
Centre In-charge
Any major repair to be
undertaken with prior
approval of Operations Head

174
Annexure 63
Annual Business Plan

175
Annexure 64
Weekly – Imprest Statement
Weekly - Imprest Statement
For the
Period
Opening
Balance
Date
Voucher
No.
Paid
to
Nature of
Expense
Paid
Amount Receipts Balance
Total
Closing
Balance

176
Annexure 65
External Fees Collection Format

177
Annexure 66
Cash Statement
Center Name:
Date Paid To Particulars
Receipt
Rs.
Payment
Rs.
Balance
Rs.
Total 0 0 0

178
Annexure 67
Bank – Receipts and Payments

179
Annexure 68
Provision of Expenses – Centre
Location:
Nature of Expenses Name of the Vendor Amount

180
Annexure 69
Training Completed Details
Completed - Training Details
Centre
Programme
Format Start Date
Month End Date
Sl.No. Store Code Store Name
Participants
Nominated
Participants
Attended
Total 0 0
Signature of the Centre Head Approved By Zonal HR
Name : Name
Designation
• The trainer must get the authorisation on this sheet by showing all the
attendance sheets to concerned HR representative.
• This sheet must be signed format wise .
• The attendance sheets along with a copy of this sheet must be retained at
the centre.

181
Annexure 70
Billing Invoice
TAX INVOICE
Future Learning & Development Ltd. Invoice No.: Dated :
2nd
Floor, Evershine Mall
Link Road, Chincholi Bunder signal other Reference(s) : Zone
Malad (w), Mumbai-64
Buyer :
Buyer order
No. Dated :
Pantaloon Retail India Ltd - Big
Bazaar
Knowledge House, Mumbai-60
Description of Goods/Services Quantity Rate Per %
Amount
(Rs.)
Training Fees "……..." 100.00 0.00
Service Tax 10 % 0.00
Cess 2 % 0.00
Sec Cess 1 % 0.00
Training on …………………….
Total 0.00
E & O.E
Amount Chargeable (In words)
Rs
Service Tax No.: AABCF2126NST001
PAN No. : AABCF2126N
Declaration :
This is to cerfity that the serivce Tax and Education cess thereon,
charged to you vide our this invoice shall be paid to the Govt. treasury in
accordance with the serice Tax Provisions.
we declare that this invoice shows the actual Price of the Goods/services
described and that all particulars are true and correct
Terms & condition :
1. Payment due in 15 days. Overdue a/c subject to Interest @ 1% p.m
2. Make All cheque in favour of “ Future Learning & Development Ltd.”
3. Subject to Mumbai Jurisdiction
For Future Learning & Development
Ltd.

182
Authorized Signatory
In other Reference key in your City name where training is held
Zone: respective zone
Invoice No, Starts with Date
For Bangalore FLDL/BNG/01/09-10 Date of Invoice
For Ahmedabad FLDL/AHD/01/09-10 Date of Invoice
For Kolkata FLDL/KOL/01/09-10 Date of Invoice
Buyer
Pantaloon Retail India Ltd - Big Bazaar, in case of Big Bazaar
replace with Food bazaar in case of Food Bazaar
replace with Pantaloon in case of Pantaloon
replace with Star & Sitara in case of Star & Sitara
replace with Central in case of Central
For all EZONE, HT bills,
bills to be raised on Home Solutions Retail India Ltd

183
Annexure 71
Non Disclosure and Confidentiality Agreement
This agreement made at _______ this _____ day of _______ 200__
between
Future Learning and Development Limited, a Company registered under the provisions of the Companies Act,
1956 having its Registered Office “Knowledge House” Shyam Nagar, Off Jogeshwari Vikhroli Link Road,
Mumbai represented herein by its Authorised Signatory Mr. ……………(hereinafter referred to as “FLDL”
which term shall unless repugnant to the context mean all its successors-in-interest and assigns of the One Part;
And
_____________, son/daughter/wife of _________ aged about ___ years residing at ____________ hereinafter
referred as “trainee” which term shall mean and include all its legal heirs, successors, representatives, executors
and assigns of the Other Part.
WHEREAS FLDL is engaged in the learing and development business and provides on the job and off the job
training and learning (referred as “course curriculum”) in various functions related to the retail industry for
persons enrolled with it.
Whereas the “trainee” has been enrolled with FLDL for being trained and developed in functions opted by the
trainee.
Whereas “FLDL” as a part of the course curriculum, shall be providing the “trainee” with documents, handouts,
case studies (referred as content) that have been created after extensive research and effort.
Whereas “FLDL” with a view to prevent any possible misuse of the content by the ”trainee” and to protect its
proprietary over such contents has required the “trainee” to execute a non disclosure cum confidentiality
agreement on terms and conditions contained hereunder and the trainee has agreed to execute this Agreement
after being completely aware of its contents, implications and consequences.
NOW THEREFORE THIS NON DISCLOSURE & CONFIDENTIALITY AGREEMENT WITNESSETH
AS FOLLOWS:
1. For the purpose of this Agreement, misuse of the content shall mean taking photocopies of the content
including various course materials, distributing such content /course material to any unauthorised persons,
disclosing the contents and details of course curriculum and also disclosing any confidential information that

184
the trainee comes to know as a part of the course curriculum to any unauthorised person whether orally or in
print or in electronic form.
2. It is clearly agreed that the course content including various course materials and information provided by
“FLDL” as a part of its course curriculum whether in printed form or electronic form or any other medium
are strictly confidential and cannot be disclosed to any third person unless such disclosure is permitted by
FLDL or is a natural consequence of the training programme.
3. Confidential Information: For purposes of this Agreement, "Confidential Information" shall mean
all oral, written and/or tangible information created by FLDL and disclosed to the “trainee” in
pursuance to this training programme which is not generally available to the public, including, but
not limited to, information relating in whole or in part to the current and proposed practices,
operation procedures, techniques, methods, service standards, business plans, marketing
strategies & ideas if any, audit mechanisms, checklist and customer information (including
customers' applications and environments), market testing information, development plans,
specifications, customer requirements, training material, reading content, drawing, sketches, audio
and video material, software programme, source documents designs, plans, drawings, other
software, hardware, data, prototypes or other technical and business information and they shall
always remain the property of FLDL.
4. Treatment of Confidential Information: The “trainee” shall, keep confidential and will not
disclose, directly and indirectly, to third parties the Confidential Information received from, or
made available by FLDL in the course of the training programme and will not use directly or
indirectly such Confidential Information for any purpose other than with the permission of FLDL
or for such purposes that are the natural consequence of the training programme.
5. Excluded Information: Notwithstanding the foregoing, information shall not be deemed
confidential and the “trainee” shall have no obligation of non – disclosure with respect to any such
information which:
a) is already an information of public domain, or
b) which the trainee gets access of other than through the course contents or as a consequence of the training
programme with “FLDL”.
6. Notice Prior to Disclosure: If the “trainee” is requested or required to disclose any Confidential Information
by any statutory authority, the “trainee” will promptly notify FLDL of such request or requirement so that
“FLDL” may seek an appropriate protective order or waive compliance with the obligations under this
Agreement.
7. This agreement shall not be assigned by either party without the prior written consent obtained from the other
party.
8. All the obligations contained herein shall be continuous and for perpetuity.
9. This agreement shall be governed by the laws of India and the Courts at Mumbai, Maharashtra shall alone
have jurisdiction to deal with the matters relating to or arising under this agreement.

185
10. The parties shall send notices to the other either by registered post acknowledgement due or courier or by fax
to the following address:
Future Learning and Development Limited:
Fax:
Trainee:
________
_______
Fax:
Any change in the address of any of the parties shall be notified in writing to the other.
11. In case of any breach of the terms contained herein by the “trainee” as a result of which FLDL undergoes or
gets exposed to any risk, loss, damage, whatsoever, THE “trainee” shall be liable to indemnify and keep
“FLDL” indemnified against all cost, expense, etc that Pantaloon incurs or is required to incur on account of
such risk, loss or damage.
12. All the disputes and differences arising under the terms and conditions of this agreement shall be resolved by
mutual discussions failing which the matters shall be referred for arbitration under the provision of the
Arbitration & Conciliation Act 1996, by appointing a mutually accepted sole Arbitrator and the venue of
Arbitration shall be Mumbai. This is not withstanding the liberty of the aggrieved party to approach the Court
of Law for an injunctive relief.
In witness whereof the parties have subscribed their respective signature to this agreement on the date and at the
place mentioned hereinabove in the presence of the witnesses attesting hereunder
FLDL Trainee
Witness:
1.
2.

4. annexures

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4. annexures