Kanban boards step by step
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Updated version at https://www.slideshare.net/GiulioRoggero/kanban-board-82363781 Do you have a team that works on both project and maintenance? Do you need to organize your team activities? Do you have a lot of activities in parallel and the time to market it's a problem? With a Kanban board and an Agile approach you can solve your problems! Take a look of the animation of the slides to discover how it works.
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Kanban boards step by step
- 1. Kanban Boards step-by-step V0.5– beta See all credits on next slide! by Giulio Roggero under CC 3.0 license Normal Flow & WIP Urgencies Swarming People Sprint (a proposal) Support team Personal Time drivenLinked Kanban Cross-functional teams Scatter merge Program Lead TimePortfolio Examples
- 2. Credits V0.5 – beta by Giulio Roggero – Creative Common 3.0 License – http://www.agilereloaded.it Work inspired by great slides and posts written by: • Joakim Sundén, Marcus Hammarberg and Christophe Achouiantz - http://www.slideshare.net/marcusoftnet/kanbanboards • Antonio Lucca - http://tonyxzt.blogspot.it/2011/09/measurment-is-quantitatively-expressed.html • Claudio Perrone - http://www.slideshare.net/cperrone/a3-kaizen-heres-how • Benjamin Mitchell - http://blog.benjaminm.net/2012/06/26/how-to-study-the-flow-or-work-with-kanban-cards/ • Gaetano Mazzanti - http://www.slideshare.net/mgaewsj/agile-in-the-bathtub • David Anderson - http://agilemanagement.net/index.php/kanbanbook/ • Fabio Armani - http://www.slideshare.net/tangram77/scrumban-a-methodology-fusion-bettersoftware-2011 • Yuval Yeret - http://www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd Graphics elements by Emanuele Mantovani – http://www.intre.it Great feedbacks by Fabio Armani, Gaetano Mazzanti, Marco Bresciani, Dario Giannoccaro, Stefano Leli, Fabio Ghislandi
- 3. Let’s start from a task list …
- 4. Todo
- 5. … and add statuses
- 6. Todo
- 8. Todo In Progress Done
- 9. … add some process
- 10. Todo In Progress Done
- 11. Todo In Progress Done
- 12. Todo DoneAnalYze
- 14. Todo DoneAnalYze WoRK VERIFY
- 15. … and queues
- 16. Todo DoneAnalYze WoRK VERIFY Doing
- 17. Todo DoneAnalYze WoRK VERIFY Doing Done
- 18. Todo DoneAnalYze WoRK VERIFY Doing Done Doing
- 19. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done
- 20. … and work-in-progress limits
- 21. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done
- 22. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2
- 23. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3
- 24. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 25. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 WIP LIMITS!
- 27. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 28. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 29. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 30. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 31. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 32. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 33. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 FLOW à
- 34. Bottlenecks!
- 35. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 36. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 37. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 WIP Limit of verify is 2! Complete one task before starting a new one…
- 38. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 STOP STARTING, START FINISHING!
- 39. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 40. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 41. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 42. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 43. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Remove the bottleneck and the pull system restart the flow!
- 44. Waitings!
- 45. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 46. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 NOTHING TO WORK ON, SPEED Up the analyze!
- 47. Say ciao to team members! Carlo Elena Marc Jean Emma
- 48. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 49. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 50. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 51. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 52. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Elena completed the verification AND now WHAT ITEM SHE WILL TAKE?
- 53. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 SHE HELPS JEAN IF PAIRING reduce the time to complete the task
- 54. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 55. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 56. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Another solution if support to jean is not feasible
- 57. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 ELENA WILL TAKE ANOTHer activity in queue
- 58. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 59. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 60. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 61. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 62. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 ELENA and jean are free, how to take a new task?
- 63. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Take the most important TASK togheter to speed the flow
- 64. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 65. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 66. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 67. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 OR …
- 68. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 … work in parallel if working together is not effective
- 69. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 … work in parallel if working together is not effective
- 70. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 … work in parallel if working together is not effective
- 71. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 … work in parallel if working together is not effective
- 72. Urgencies!
- 73. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 74. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 75. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 76. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 77. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent à This is a swim lane, max speed here! à
- 78. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 79. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 80. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 81. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 82. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 83. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 84. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 85. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 86. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- 87. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- 89. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent
- 90. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent More levels of urgencies?
- 91. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 URGENT You can highlight urgencies moving them on the top
- 92. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 CRITICAL! URGENT And draw lanes with different priority
- 93. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 CRITICAL! 2 4URGENT ADDing WIP LIMIT to each lane
- 94. Hey guys here there is a problem!
- 95. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- 96. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3 This work it’s not ok!
- 97. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- 98. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3 Option 1 – add to work queue the blocking issue
- 99. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3
- 100. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3 Option 2 – add to work urgent lane the blocking issue
- 101. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Urgent 3 Option 3 - SWARMING! ALL on the bloCking issue!
- 102. Limit team activities with avatars
- 103. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 I’M Free! 2 TASKS x PERSON
- 104. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 I’M Free! 2 TASKS x PERSONI’m working on other stuff
- 105. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 I’M Free! 2 TASKS x PERSONI’m working on other stuffSICK VACATION
- 106. Forecasts
- 107. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 108. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 5 days from hereà
- 109. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 5 days from hereà 10 days from here à
- 110. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 5 days from hereà 10 days from here à Using historical data you can estimate the flow
- 111. Planning
- 112. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 113. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 114. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT Add the sprint concept to plan the priority of todoS every week
- 115. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- 116. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- 117. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- 118. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- 119. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT
- 120. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT PLAN Plan for the next sprint during current sprint
- 121. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 THIS SPRINT NEXT PLAN Sprint completed, ready for next sprint
- 122. Linked Kanban boards, Scrum example
- 123. BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE FREE - max 2 avatars x person ß PROduct backlog SPRINT backlog à
- 124. BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE ß STORIES Tasks à FREE - max 2 avatars x person
- 125. BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE STORY FREE - max 2 avatars x person
- 126. BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE STORY Related tasks FREE - max 2 avatars x person
- 127. BACKLOG ACCEPTSELECTED WORK TEST Doing Done READY OK 20 SP TODO IN PROGR DONE FREE - max 2 avatars x person Live sprint!
- 129. IDEAS doing DONE 320
- 131. IDEAS failedplanned doing success 8 320
- 132. IDEAS failedplanned doing success 8 320 THIS MONTH
- 133. IDEAS failedplanned doing success 8 320 THIS MONTH NEXT MONTH
- 134. Support Team kanban board
- 136. tickets closeddoing resolved 320 8 Urgent 3
- 137. tickets closedplanned doing resolved 8 320 Urgent 3 8
- 138. tickets closedplanned doing resolved 8 320 Urgent 3 8 Today
- 139. tickets closedplanned doing resolved 8 320 Urgent 3 8 Today tomorrow
- 141. tickets closedplanned doing resolved 8 320 Today tomorrow Urgent 8 Use colors for activities types
- 142. tasks bugs change requests new features 20% 20% 20% 40% Limit mix of items types
- 143. Cross-functional team kanban board
- 144. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 4 6 4
- 145. Todo DoneAnalYze WoRK VERIFY Doing Done SW Done 4 6 4 SW – software devel!
- 146. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 6 4 FW – firmware devel! FW SW
- 147. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 6 4 HW – I build hardware! FW SW HW
- 148. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 WIP limits per lane FW 2 SW 3 HW 1
- 149. Scatter merge
- 150. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- 151. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- 152. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- 153. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 This features is cross FW 2 SW 3 HW 1
- 154. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Split the features in Sw, fw and hw
- 155. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- 156. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1
- 157. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature
- 158. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature
- 159. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature
- 160. Todo DoneAnalYze WoRK VERIFY Doing Done Done 4 4 FW 2 SW 3 HW 1 Merge taks for the feature
- 161. Time driven kanban board
- 163. backlog DONEquarters MONTH DOING 8 520 current next 3 next current Strategy board
- 164. Program kanban board
- 165. Issues Team Backlog with priorities Todo this month 20 Free person Person on other projects Prj A Prj B Prj C Prj D Prj E Blockers Crtical Two avatars per person 20 Devel Test Acceptance Released Ready AcceptedIn prog Done 14 10 30 5 10
- 167. IDEAS Brainstorming APPROVAL 10 5 Idea generation phase OK DISCARDED SIZE & PRODUCT/SERVICE VISION KPI to monitor after deploy SIZING, VISION & KPI READY FOR FUNNEL Innovation bubbleS 4 Pre-funnel
- 168. Funnel backlog APPROVAL 10 Business & TECH AnaLYSIS 7 5 OK IN PROG DONE DISCARDED URGENCIES BACKLOG (WIP) SIZED SIZED+ VISION TEAM READY starting In prog UAT completed APPROVED & Closed IN Prod Idea generation implementation 5 deploy URGENCIES in progress (WIP) Operations BACKLOG (WIP) Operations in progress (WIP) Innovation bubble incubators
- 169. Lead time
- 170. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 171. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Lead time – end to end
- 172. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Lead time Cycle time – working on…
- 173. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Lead time Cycle time – working on… WIP LIMIT
- 174. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 Lead time Cycle time – working on… 2 in verify!
- 175. Draw them on cumulative flow diagram Todo In progress Done
- 176. Draw them on cumulative flow diagram Todo In progress Done Time à Items
- 177. Draw them on cumulative flow diagram Todo In progress Done Cycle time WIP
- 178. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 179. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 180. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 181. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 182. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 183. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 184. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 185. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 186. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 187. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 188. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 189. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 190. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 191. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2 ß Cool first done!
- 192. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 193. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 194. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 195. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 196. Todo DoneAnalYze WoRK VERIFY Doing Done Doing Done 2 3 2
- 197. Real Examples
- 199. Business ideas and selec,on Urgencies Teams Closing
- 202. Pre-‐Funnel Funnel Vision and T-Shirt Sizing Business Model, Business Case, Backlog, Devel, UAT, Deploy Initiatives Gathering Initiatives Analysis and Implementation
- 204. *http://trello.com
- 205. Stay tuned for next versions: • Portfolio kanban boards • Prisoner metric • Control Charts • How-to reduce the WIP step-by-step from current situation to one-piece-flow This is not the end … … is just the begin of your journey! Kanban is not only a board; Lean is not only Kanban. Be courios, respect people and improve, always!
Editor's Notes
- Per il ranking definitivo valutare anche il costo del ritardo e debito tecnico. Ogni iniziativa minore di 1 mese sarà riassunta sulla card di portfolio con: nome, costo, stato, se è urgente