Project charter sample

1. S P O N S O R A P P R O V A L
<CLIENT>
Project Charter

2. PROJECT DESCRIPTION
PROJECT CHARTER 1
<Project Name>
The project description should be a stand alone statement of
what this project will accomplish and for whom. Make sure the
description is very specific and concrete. Try to limit it to one
sentence or two sentences. Try to get it right because this
description should not change, and you will be able to point to it
throughout the project to remind them of the focus of the project.
Use verbs in your description. Describe the project in a way that
anyone could read your description and know what the project is
without having to read other text.

3. CONTENTS <Project Name>
• Project Description
• Project Objectives
• Project Scope
• Project Assumptions
• Project Approach
• Project Team Structure
• Communication Plan
PROJECT CHARTER 2

4. PROJECT OBJECTIVES <Project Name>
Project Objectives
 Project objectives address “why” you are doing this project. What are we trying to
accomplish? What do we want the impacted area to look like afterwards or what do
we want them to be able to do? Think of business benefits when completing this
section. These are business objectives, not project process or methodology
objectives (I.e., “develop specifications” is not a project objective) If you have more
than a dozen or so, consider consolidating them or organizing them into two levels of
bullets
 Objective 1
 Objective 2
Measures of Success
 Measures of success are developed with the sponsor to determine at the end of a
project how we will know whether or not we were successful. What will the solution
enable the customer to do or have? These measures are very important to determine
in advance so there is no misunderstanding about how the project will be measured
once it has concluded.
 Measure 1
 Measure 2
PROJECT CHARTER 3

5. PROJECT SCOPE <Project Name>
• Scope tells what your project is going to
accomplish and sets the boundaries for your
project. What are the sponsor and the
business going to get at the end of your
project? This goes to the very reason for
doing the project. Create a bulleted list of
deliverables. Each item on the list should
begin with an action verb.
For example:
 Deliver an ORT to XYZ client with survey data
files undated weekly.
• Project will including the following customer
requested modifications:
• If there are a lot of scope items, organize
them into two levels of bullets with the first
bullet being more like a category of
deliverables (still with a verb in it!), and the
sub-bullets being the deliverables
• Scope item 1
• Scope item 2
PROJECT CHARTER 4
• Scope item 3
• Scope item n

6. OUT OF SCOPE <Project Name>
• As important as defining what’s in the scope of your project is defining what’s out of scope.
In this section you should cover things that someone might assume would be part of your
project but aren’t. Building on the in-scope items an example of something out of scope
might be:
• ORT Special KPI or calculation or report
• Think this through carefully. You want to be very clear with your sponsor and project team
what will be delivered at the end of your project.
• Also, you will need to think about the sequencing of releases. You can define the project as
release 1, and have everything in future releases considered out of scope (and list them
here!), or you can define the project to have several releases. In general, it is better to keep
projects shorter (1-4 months at the most).
• Out of scope 1
• Out of scope 2
• Out of scope 3
PROJECT CHARTER 5

7. PROJECT ASSUMPTIONS <Project Name>
• This section documents what assumptions you are making relative to this project.
If for example, you are assuming certain Customer detailed requirements will
become available to you when it’s needed at a future date, but isn’t available
today, you should document that.
• Assumption 1
• Assumption 2
• Assumption n
PROJECT CHARTER 6

8. PROJECT APPROACH
<Note: Graphically depict how you will package your work to complete the project. Think about how the “deliverables” of the project will be
organized, and think about dependencies vs. what can be done in parallel. This should be the start of your work breakdown structure, product
backlog and your work plan. The dates at the bottom are, of course, going to be rough.>
PLANNING DEFINITION SOLUTION DESIGN BUILD & TEST DEPLOY
High Level
Requirements/ Create
Product Backlog:
• Security
• Hierarchy
• KPI’s/Goals
• Historical / Trans
Identify players:
project team,
analysts and
developers
PROJECT CHARTER 7
<Project Name>
Deploy to Staging
Date Date Date Date
Data
Feature
Design/wireframes
Analyze customer
requirements,
customizations build task
backlog with estimates
Sign-off from
customer
Collect requirements for in-scope
items
Confirm data file inputs
Test Plan
Build / Unit Test
IT System
Testing
Build / Test data extracts
1
2
3
4
5
6
7
8
9
10
11
12
Project Team
System Testing
Date
UAT
Date
Deploy &
Communicate
13
14

9. PROJECT TEAM STRUCTURE
PROJECT CHARTER 8
<Project Name>
ROLE NAMES AND PARTICIPATION % Allocation
Account GM -----
Project Sponsor -----
Product Owner -----
Project Manager
Business
Analyst(s)
Tester(s)
Technical Lead
DBA
Developers

10. REGULARLY SCHEDULED MEETINGS & COMMUNICATIONS
PROJECT CHARTER 9
<Project Name>
<Note: This should be a basic communication plan. Only include communications that you really need and can commit to following through on.
The best way to do this is to think about who will need to know what, and then design your communication mechanisms from there. Keep it as
streamlined as possible.
COMMUNICATION ITEM AUDIENCE SENDER
COMMUNICATION
VEHICLE
FREQUENCY MESSAGES
Sponsor Meetings GM, Sponsor Product
Owner,
Project
Manager
½ hour “check-in”
meeting
Bi-weekly Discuss status, work through
major issues, review
deliverables
Project Team Meetings All project team
members
Project
Manager
Meeting Daily Internal project SCRUM
status, progress,
issues/blocks
Status Reporting for Consolidated
Program Reporting
Product Owner,
Project Sponsor
Project
Manager
Email Weekly This is how the project is
progressing; key issues
Project Status to Team Members Project Team
Members
Project
Manager
Email Weekly Highlight achievements and
challenges
Project Review Process Product Owner
IT Management
Project
Manager
Meeting Weekly Overall status and how
issues are being addressed.
Issue escalation and
decisions that need to be
made

11. RISK MITIGATION PLAN <Project Name>
Evaluation RISK & RESPONSE
Risk:.
Response:
Risk:
Response
Risk
Response
Risk:
Response:
Likely, High Impact
Not Likely, High Impact
Not Likely, Low Impact
Likely, Low Impact
PROJECT CHARTER 10

12. PROJECT CHARTER 11
<Project Name>
Change Control is the process for controlling and coordinating all change administration activities
impacting the project. The change control process determines if and when a change request will
be performed by analyzing all functions impacted by the change.
Change is
incorporated
into Project
Plan &
Requestor documents Schedule
desired change
Project Manager reviews
w/team to determine impact Change document
is created with
requirements, cost &
schedule impact
Prod, Owner
& Sponsor
Review
End
Work-around
or future
enhancement
is documented
Approved
Deferred
CHANGE CONTROL PLAN

13. 12
<Project Name>
APPENDIX
Additional Pages for the Project Review Process
Some pages are for non-ORT projects

14. PROJECT REVIEW PROCESS (SUMMARY INFORMATION)
Maintenance & Production: (What will it cost later?)
 This section would list bullets about M&P
 Include Ongoing costs
 Provide information regarding resources, hardware, software, 3rd party, etc.
PROJECT CHARTER 13
<Project Name>
Dependencies or Related Projects: Is your project dependent on or related to another initiative or is one dependent on or
related to yours?
 Enter any dependencies and relationships here
Issues for IT Management: (How can Management help?)
 List issues you need help with or need to bring to the attention of management.
 This is not a complete issues list. Only high-level or ones that you want to cover with IT management
Recommendation/Decisions: (Is there anything needing approval?)
 If you are recommending anything related to a project, identify it here. This would include budget increase requests, issue
resolution recommendation, etc.
 Limit your recommendations and decisions to those that are IT related. No business decisions should be made as part of this
process.

15. PROJECT REVIEW PROCESS (FINANCIAL INFORMATION)
PROJECT CHARTER 14
<Project Name>
Stage End Project Budget
Dates Actual
Person Years
IT Resources Project Budget/Estimate 0.00
Actuals to Date 0.00
IT Budget
Contractor Project Budget/Estimate 0.00
Actuals to Date 0.00
IT Budget
Totals Total Project Budget 0.00 0.00 0.00 0.00 0.00 0.00
Total Actuals to Date 0.00 0.00 0.00 0.00 0.00 0.00
Variance 0.00 0.00 0.00 0.00 0.00 0.00
Dollars
Contractor & Project Budget/Estimate 0
Consulting Actuals to Date 0
IT Budget
Software Project Budget/Estimate 0
Actuals to Date 0
IT Budget
Hardware Project Budget/Estimate 0
Actuals to Date 0
IT Budget
Totals Total Project Budget/Estimate 0 0 0 0 0 0
Total Actuals to Date 0 0 0 0 0 0
Variance 0 0 0 0 0 0