The document presents a framework and methodology for vendor selection. It includes an agenda that outlines objectives to develop a scalable and adaptable vendor selection process with templates and documents. Key deliverables include a process flow map, methodology documents, and templates for requirements, statements of work, and vendor scoring. Metrics, challenges, and two success stories using the framework are also summarized.

1. Karthik Venkataraman,
Manager, Business Transformation and
Automation, VMware
Vendor Selection- An Interactive process

2. Agenda
Project Introduction
Objectives
Deliverables
Success Metrics
Methodology
End to End Framework
Challenges
Success Story
Knowledge Sharing
Q & A
Appendix

3. Project Introduction

4. Objectives
Framework for Vendor Selection
Scalable & Adaptable Methodology
Support Templates / Documents

5. Deliverables
Framework
• Process Flow Map
Methodology
• Scope to Capability
Mapping
Template &
Documents
• BRD
• Use Case Document
• SOW Template
• Vendor Scoring Sheet
• RFP Template
CONFIDENTIAL 5
Vendor Selection Process Flow
BusinessSME’s/
Stakeholders
ProjectManager-
PMO
SourcingLeadVendorsITBABTASolutions
Validate the
Use Cases
Sign Off Email is
Initated
Approved
Use Cases
are Signed
off
Project PM Initiates
discussion with
Sourcing Team
Use Cases are
Signed off
Not
Approved
Use Cases are Updated
in Ariba System
RFC’s are Initiated
Draft SOW is
Prepared/Updated
IT BA & PM
Review/
Approval
Yes
No
RFC’s Sent out to
Prospective
Vendors – for
Demo & PO
Vendor’s Questions
are Clarified
Vendor Demo’s are
setup and Vendors
are Ranked
Confirms
Participation
Participants include –
IT & BTA BA’s/ PM/
Business SME.
Scores are evaluated
Vendor is Finalized
Legal
Requirements
Completed
End
Capture High
Level Use Cases
Start
Uses Cases related to IT
& System Integrations
are Captured
Start
Vendors
review the
RFC
Vendor On
boarded
Not
Approved
Writes Back
to
VMware

6. Success Metrics
CONFIDENTIAL 6
Pilot the use of
End to End
Vendor Selection
Framework
Target a
minimum of 2
Projects by end
of H1 FY16

7. CONFIDENTIAL 7
Initiate
Analyze
Design
Validate
Implement
Close

8. Methodology
CONFIDENTIAL
8
• Project Charter
• Stakeholder List
• Scope Document
• Checkpoints
Initiate
• Draft Process Flow MapAnalyze
• BRD or Use Case Document
• SOW Template
• Vendor Scoring Sheet
• RFP Template
• Scope to Capability Mapping Document
Design
• Finalize Process Flow MapValidate
• Sign Off’s on Templates
• Vendor Scoring
• Onboarding
Implement
• Secure Project Documents
• Evaluate Feedback & Lessons learntClose

9. End to End Framework
Vendor Selection Process Flow
BusinessSME’s/
Stakeholders
ProjectManager-
PMO
SourcingLeadVendorsITBABTASolutions
Validate the
Use Cases
Sign Off Email is
Initated
Approved
Use Cases
are Signed
off
Project PM Initiates
discussion with
Sourcing Team
Use Cases are
Signed off
Not
Approved
Use Cases are Updated
in Ariba System
RFC’s are Initiated
Draft SOW is
Prepared/Updated
IT BA & PM
Review/
Approval
Yes
No
RFC’s Sent out to
Prospective
Vendors – for
Demo & PO
Vendor’s Questions
are Clarified
Vendor Demo’s are
setup and Vendors
are Ranked
Confirms
Participation
Participants include –
IT & BTA BA’s/ PM/
Business SME.
Scores are evaluated
Vendor is Finalized
Legal
Requirements
Completed
End
Capture High
Level Use Cases
Start
Uses Cases related to IT
& System Integrations
are Captured
Start
Vendors
review the
RFC
Vendor On
boarded
Not
Approved
Writes Back
to
VMware

10. Challenges
CONFIDENTIAL
1
0

11. Success Story – Vendor/Tool Selection
(CMS Assessment)
CONFIDENTIAL
11
Tool Selection
Tool Scoring
Tool Demo
Scope to Capability Mapping
Business Requirement Document

12. Success Story – Vendor Selection
(KX Blueprint)
CONFIDENTIAL
12
Business Requirement
Document
SOW Document
Scope to Capability
Mapping
Vendor Scoring
Vendor Onboarding

13. Knowledge Sharing
• These Learnings were passed on
to the Solutions Team members
via:
 # BTA Talks
 Internal Brown Bag Sessions
13

14. CONFIDENTIAL 14
Questions??

15. CONFIDENTIAL 15
Thank You!

16. Appendix
CONFIDENTIAL 16
Document Name Template
Scope to Capability Mapping
Document
SOW Document
Business Requirement Document
Vendor Scoring Sheet