Collaboration through technology: moving from possibility to practice - Tim Boundy and Bethan Owen-Hughes
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Led by Tim Boundy, applications and video development team manager, Jisc. With contribution from Bethan Owen-Hughes, project coordinator - Sgiliaith, Grwp Llandrillo Menai. This session will explore the potential that technology can bring to all forms of collaboration, and consider the difference that it has made to some local organisations and their practices. Connect more in Wales, Thursday 7 July 2016
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Collaboration through technology: moving from possibility to practice - Tim Boundy and Bethan Owen-Hughes
- 2. Collaboration through technology: Moving from possibility to practice Tim Boundy, Media services development team manager
- 3. Jisc… the things we do Shared digital infrastructure and services Expert and trusted advice and practical assistance Sector wide deals with IT vendors and commercial publishers
- 4. What collaborative services do Jisc have? 7/8/2016 4
- 5. The Janet network »Why is that important? »How does that impact me? 7/8/2016 5 Research and Collaboration Media rich resources Cloud campus Distance Learning Option 5
- 6. Collaborate withVscene 7/8/2016 6 Free of charge!!
- 7. Vscene Infrastructure 08/07/2016 7 ISDN endpoint Telephone H.323/SIP Endpoint Cisco MCUs ISDN Gateways Visimeet Servers Vidyo Portal VidyoReplay Cluster VidyoRouter Pool VidyoGateways H.323/SIP Endpoint Jisc VCS Infrastructure STREAM
- 8. 7/8/2016 8
- 10. »Add a guest page
- 12. What are they doing with it? We need to improve the teaching use figures… because its perfect for that!!
- 13. Broadcast classes/lessons - streaming Recording of sessions/lessons Student group work - collaboration Student presentations Assessment feedback Collaboration projects between external partners Course planning Bring in subject experts Use cases
- 14. Use Cases Broadcast classes/lessons – streaming »provide a live stream of a workshop or presentation to multiple viewers. »Remote expert speakers to provide a presentation online. »broadcast free content externally
- 15. Use Cases Recording of sessions/lessons » Lecturer wishes to record online workshop/presentation to upload or link to theirVLE. This will allow students to reinforce the topic or catch up. » Lecturer conducts online feedback to individual students or groups. They wish this to be recorded as evidence and record of feedback. » Lecturer has an assignment that requires groups to participate and hold regular group meetings. This is to be recorded so that the lecturer can ensure that these meetings happen and are conducted appropriately.
- 16. Use Cases Student group work – collaboration »Lecturer sets an assignment to students that requires collaboration, group/team work. »Remote student participation. »Options for tablet or smartphone devices.
- 17. Use Cases Feedback »A lecturer may wish to provide feedback to a student or student group using an online tool. »This can involve screen sharing so the lecturer can highlight specific areas of concern or point the students towards resources. »This will allow the feedback to be recorded and the student(s) can be clear of any follow up actions.
- 19. Use Cases Real life use case Coming up shortly…. Bethan Owen-Hughes, project coordinator - Sgiliaith, Grwp Llandrillo Menai
- 20. • Universities • Further EducationColleges • ACL/ Specialist Colleges Higher and Further Education, Schools (DfE funded) • Any publically funded research facilities • Collaborations with education Research organisations (Funded/Self funded) • Primary & Secondary education • Work based learning – where publically funded Government funded schools (for small fee) Who can use the service?
- 21. Vscene future Vidyo Integrate scheduled VC features Uniform layout in call Recording for every V room Skype for Business No plugin- browser VC (WebRTC) SIP Telephone to V rooms Scaling on Demand Mobile App Big ticket feature for late 2016 Benefit of new infrastructure
- 24. Janet txt »Safely and securely distribute SMS messages that can be accessed from any internet enabled device »Integrate into management information systems to: - send timely information on course changes, site closures, reminders, tutorials, deadlines, etc - Receive feedback from students and staff »Message individuals and groups »Real time delivery confirmation A comprehensive suite of secure SMS messaging services provided by PageOne 7/8/2016 24
- 25. Cloud
- 26. Cloud services and support from Jisc Helping institutions to move to the cloud » Co-location and shared data centres » Financial X-Ray – understand the costs of your IT services » Data archiving framework agreement » Arcus portal for institutional management of AmazonWeb Services usage » Board and committee paper management » Deals with Google and Microsoft for their cloud collaboration suites
- 27. Streaming & Lecture Capture
- 28. Background »Experience working with streaming »Pilot project - servers used by NaSTA, SRA and the RSC
- 29. Streaming & Lecture Capture • Approached by customers • Focus Groups • Lecture Capture is used by 63% of institutions and 65% are using media streaming tools* • *2014 Survey ofTechnology Enhanced Learning for higher education in the UK By RichardWalker, JulieVoce, Joe Nicholls, Elaine Swift, JebarAhmed, Sarah Horrigan and PhilVincent
- 30. Procurement Framework • Community defined prioritised features • Multi supplier framework • At least 3 suppliers & a ‘Preferred Supplier’ • approved suppliers host their services and storage on Janet network • Institutions can use framework: • A) Directly purchase from the ‘preferred supplier’ • B) Engage suppliers in a mini competition
- 31. AnchorTenants • We would like up to 10 institutions to be listed on the procurement as ‘AnchorTenants’ • Not a commitment to purchase • Indicates a strong vote of interest • Demonstrates an active market to suppliers
- 32. Use Cases Now introducing… Bethan Owen-Hughes, project coordinator - Sgiliaith, Grwp Llandrillo Menai Distance Learning Platform
- 33. jisc.ac.uk Bethan Owen-Hughes Project coordinator, Sgiliaith,Grwp Llandrillo Menai. https://prezi.com/l3xwxifcdwno/coleg- meirion-dwyfor/ 7/8/2016 Leveraging change through digital capability 33
Editor's Notes
- Jisc was created from UK collaboration…. And still IS a massive shared services/collaborative organisation. We do 3 things… Operate a Shared Infrastructure – The network… allows you to use our collaboration services, cloud services in a high speed, low latency network We utilised shared purchasing volume to negotiate deals on your behalf – examples: ecollection, journals, ebooks for FE And of course we provide impartial advice and guidance and can support collaboration in your organisation.
- Vscene Live streaming and Capture developments The Janet network Janet txt
- Vscene acts like a bridge or gateway between all these devices. We are improving and updating all the time… Retiring redundant systems: ISDN is not called for anymore and will be removed in the next few months Implementing the new: We are progressing Lync/Skype access into the system
- Vscene is the Jisc videoconference service. Including the previous incarnation of JVCS it has been in service for 21 years! It enables education and research to coordinate all their videoconferences and interoperate between hardware systems and browser conferencing. Obviously this is the login page, and you can see that as well as native accounts we allow you to link your account to your Institutional Login, using the uk federation.
- From the main page (admin screen shot so busy example) explain top two box areas. 2 major modes of use – scheduled conferences and Virtual Rooms The scheduled conferences appear on the left and the Virtual rooms on the right Clicking the little cameras anywhere left you launch a conference or join a room. Talk about Schudled conferences first.
- Guest can be anyone and have a number of ways to be added. Can be sent a number to dial from their VC system Can be emailed a URL and added on their browser Telephone guests also possible in VCs Once all the people are added click scheudle or launch now.
- Application Sharing
- You can see that the service is used for a rough third for admin/project meetings and anotjer third for education delivery, the combined lecture, tutorial, teaching.
- The new Vidyo infrastructure provides some immediate and longer term benefits The items in blue are just some of the benefits that will be integrated and launched in August 2016 The items in orange are our medium term plans for new features that we can now deliver.
- It can be used as a notification tool (like reminders you get from doctors, delivery confirmations etc) Can also be used as a promotional tool for e.g. events, guest speakers, social gatherings
- Servers have been in use since 2012. Servers have been in use since 2012. RSC now use servers for 3 performances a year, which includes a pre-recording of the current play and a live Q&A with the actor(s)/director. UK schools can take part and tweet or send questions via Facebook/website during the stream. These broadcasts have been viewed by over 89,000 students.
- Recently we've been approached by customers to see what we were doing in this space We previously ran some focus groups to understand what customers were using and how they were using it
- Currently scoping the idea of a framework agreement with the top suppliers We would like to know from customers if this would be of use to you all (maybe a show of hands?) And if those in room would be interested in helping us to scope main features that must be included by an framework supplier
- An anchor tenant is an institution willing to be named on our procurement exercise, as a potential first customer via the framework. No financial commitment necessary An institution can choose not to use the framework in future should they wish. We have had positive interest from suppliers to be a part of a framework, and would like to show them a list of specific institutions interested in this area.