2. »Offset agreements attempt to link article publishing
charges (APCs) with subscription charges, looking to
increase one while the other reduces
»An opportunity to rethink traditional negotiation
strategies by introducing workflows and processes
between publishers and institutions
»Essential that offsetting customers (library consortia and
institutions) get involved in drafting these new workflows
and processes
05/12/2017 Open access community workshop 2
3. »“The case for offsetting agreements is clearly far from
proven. … they have far too easily come to be regarded as
‘business as usual’ and even contradictory to the objective
of open access.”
› Earney, L., (2017). Offsetting and its discontents: challenges and opportunities of open access
offsetting agreements. Insights, 30(1), 11–24. http://doi.org/10.1629/uksg.345
05/12/2017 Open access community workshop 3
4. »Geschuhn, K., & Stone, G. (2017). It’s the workflows,
stupid! What is required to make ‘offsetting’ work for the
open access transition. Insights, 30(3), 103–114.
http://doi.org/10.1629/uksg.391
05/12/2017 Open access community workshop 4
6. »2nd ESACWorkshop,Vienna, 2017
› Workflows, processes
»ESAC Recommendations for article workflows and
services for offsetting/open access transformation
agreements
› http://doi.org/10.1629/uksg.391
› 3 key areas
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7. »Author and article identification and verification
› The publisher, in collaboration with the paying institution, shall
use reasonable efforts to develop an efficient and reliable author
identification and verification process.The workflow process
should be confirmed during the negotiation process
– Eligible authors
– Author identification
– Parameters for author identification
– Article verification
– Author involvement
05/12/2017 Open access community workshop 7
8. »Funding acknowledgement & metadata
› Funding acknowledgement
– Need to differentiate between the funder of the research and the actual
funder ofAPCs
› Metadata delivery
– NISO has a Recommended Practice on Access and Licensing Indicators (NISO
RP-22-2015) at
http://www.niso.org/apps/group_public/download.php/14226/rp-22-
2015_ALI.pdf
05/12/2017 Open access community workshop 8
9. »Invoicing and reporting
› Article based invoicing (not appropriate for all offsetting deals)
› Publishers will not directly charge authors whose eligibility has
been confirmed.The corresponding author shall not be involved
in the invoicing process
› Complete statements of author affiliations
› Publishers need to track whether authors change their affiliations
in the paper during the publishing process
› The publisher shall provide reports to the paying institution on a
monthly or quarterly basis
05/12/2017 Open access community workshop 9
10. »Monitoring offsetting agreements
› The Open APC initiative releases datasets on fees paid for open
access journal articles. Open APC is part of the INTACT project
and located at Bielefeld University Library.The datasets
demonstrate transparent and reproducible reporting to enable
cost analysis
› Jisc Collections gathers APC data to inform negotiations using a
standard template.
– This feeds directly into Open APC
– Data also used to report on APC costs and the Monitoring the transition to
open access 2017 report (to be launched tomorrow)
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11. Acknowledgements
»Many thanks to all those that participated in the
Knowledge Exchange workshop in Copenhagen and the
ESAC workshops in Munich andVienna
»Kai Gescuhn, Innovative Services & Open Access, Max
Planck Digital Library, DE
05/12/2017 Open access community workshop 11
12. jisc.ac.uk
Except where otherwise noted, this work
is licensed under CC-BY-NC-ND
Further info
Graham Stone
Jisc Collections senior research manager
Graham.Stone@jisc.ac.uk
05/12/2017 Open access community workshop 12
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