ORCID at the University of Kent
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A presentation by Renata McDonnell, research systems and data manager at University of Kent from the cultivating ORCID: five years of growth and planting new seeds event.
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ORCID at the University of Kent
- 1. The UK’s European university ORCID at Kent Orcid.org/0000-0002-8715-1164 r.mcdonnell@kent.ac.uk 12th May 2020 Renata McDonnell Research Systems and Data Manager University of Kent
- 2. Background • Members since ~2014/15 • Early ORCID Advocacy team • Soft approach ~2016 • Promotions • Converis • ORCID collection internally in 2018 • Research Services together with Information Services requirements, process, communication (leaflets, emails, webpage, block…) • Web developers login page (plus splash page) • Information Services LDAP • IT developers integration with Kent systems (Kent Academic Repository (KAR), Human Recourses (HR) database) Page 2
- 3. Collecting ORCID – Login page • User identity management https://id.kent.ac.uk Page 3
- 4. Collecting ORCID – Splash Page • Once staff/students click on Create or Connect your ORCID, they will be taken to a splash page (GDPR compliant) Page 4 Staff / Students can follow links for Register for an ORCID OR Sign up into your ORCID OR What is so special about signing in OR No, thank you OR Yes, I agree. We recommend to use multiple email addresses
- 5. Redistribution of Internally collected ORCiDs • Automatic distribution of ORCiDs • Daily import into HR database – reports for REF or HESA purposes • ORCID field in KAR • Academic web profiles – ORCID: 0000-0001-7595-3226 Page 5
- 6. Comms •Emails, Blocks, Website, Workshops • Research Support (Library) - new staff, PhD students • REF team (Research Services) – REF eligible staff Page 6 https://blogs.kent.ac.uk/isnews/new-academic-staff-advice- from-the-library/
- 7. Some stats • Before internal collection <200 • REF staff – 96% of REFable staff • Number of ORCID numbers in KAR – 941 • PhD Students – 45 Page 7
- 8. Benefits • Support the “Enter once, reuse often” mantra • Reports, Web staff profiles • SSO – time saving, efficient, Academic Open Access Publishing or Science Open etc. Page 8
- 9. Future plans • Add in Probation pack • Integrate ORCiD with our Open journal Systems platform • Other Footer textPage 9
Editor's Notes
- Each link is directed to ORCID pages. Simple and clear process. In order to be in line with GDPR requirements we added a splash page, which allows users to opt out from getting ORCID, should they wish to. On The ORCID team’s recommendation we added various links to the splash page that would take users straight to the ORCID website for more information. Also, we recommend our end users to use multiple email addresses and stress that ORCID account belongs to them rather than the institution. Simple and clear process.
- Academic web profile – not fully automatic yet Kar template – web staff profile - https://www.kent.ac.uk/biosciences/people/1244/griffin-darren
- Creating awareness. Typically we send information via emails, add info into Blocks, and Website. The Research support within Library and the Office of Scholarly Communication now obtains a list of new starters from Human Resources. These are then contacted via email, informing them of all the services that Library can provide them with, including signing up or registering with ORCID. REF team has also recently contacted all Cat A staff, which has resulted in a vast number of staff signing up for ORCID. I will go over the stats in a sec. Research support Phd Students Library advises Post-grads about setting up ORCID profile in their inductions, Twice a year we run a library induction for new staff training sessions, Moodle guidance.
- illustrate time-savings and efficiencies for the researcher but also for our admin staff either in Library, Office school comms or Research Services One of the main advantages by using our central database for storing orcid is that we can “enter once, reuse often” mantra and the other thing is SSO The other thing we do is single sign on... so Kent to ORCiD, ORCiD to publishers, repositories, funders etc. so that researchers only need to ever remember their Kent password and everything is secure. It also encourages ORCiD recognition for all their academic output automatically, as they register with it... because they don’t need to remember passwords.
- OSC