The document discusses Jisc's Research Data Shared Service (RDSS), which aims to provide a cost-effective, sector-wide approach to research data management in the UK. It notes the increasing expectations from funders like EPSRC for institutions to manage research data. The RDSS will provide core functions like deposit, description, storage, publication and preservation of research data. It is currently piloting repositories, preservation systems and other components with 17 institutions. The service addresses costs and risks to institutions around research data like loss of funding, data and reputation by providing a managed, compliant solution for research data preservation and sharing.

1. Research Data Shared Service
OpenAIRE national workshop, Birmingham
1
23/03/2018

2. Why are we talking?
If you don’t have
a plan for RDM now,
we can help you to
develop one.
If you do have a plan,
we can help you to
validate, optimise and
implement it.
Jisc can …
Save you money
Reduce risk
Reduce burden
Ensure re-use
Background…
Jisc has worked with the sector for 2
years to develop a shared service for
Research Data Management to enable
re-use of research outputs
17 HEIs and 8 of the world’s leading
vendors joined the Jisc to pilot and
develop the service, and our team
regularly speaks and engages at global
conferences on RDM.
120 UK HEIs attended our Research Data
Network meeting in June 2017 – all are
investing time and energy in understanding
their future obligations and options for
managing research data efficiently.
223/03/2018 Jisc research data shared service update

3. EPSRC and RCUK have both set out clear expectations that Institutions must take
responsibility for Research Data Management, Preservation and Sharing
https://www.epsrc.ac.uk/about/standards/researchdata/expectations/
Institutions must act now - a ‘burning platform’
Reduced incomeRisk to research funding
Lost value of research work (17% lost key data – DAF survey)Loss of research data
Legal threat and cost (Unlimited fines with GDPR)Leakage of sensitive data
Key staff leave (75% EXPECT HEI to do this)Researcher reputation
Defensible integrity of research, responding to FOI etc.
(e.g. Climategate £10m?)
Institution reputation
Inefficient research and over-expensive ITCost and risk of delivery
Costs&risks
Consequentialloss
323/03/2018 Jisc research data shared service update

4. Jisc shared serviceToday’ cottage industry
A sector-wide approach to research data management
No sector-wide
visibility of RDM
effectiveness
Only 20% of research data
from the 1990s is still
usable
Stand-alone solutions need every
institution to manage and
maintain on limited
budgets
Majority of research
institutions want a
solution which cuts
the pain
c.200 UK public
sector institutions
perform around £6b of
funded research
per year in public
purse every year
Share and optimise cost and
benefit across the sector
Grow value of research data and
increase research productivity
A single, cost-effective, pre-
integrated solution available
to all
Research Funders
require data to be
managed and
EPSRC have put
onus on institution
to preserve and
make research
data available as a
condition of
funding
423/03/2018 Jisc research data shared service update

5. Key researcher issues drive RDSS functionality
Source: Jisc DAF Survey results 2016
Capture & reuse Preserve Report
Advise &
best practise
Following input from our ExpertAdvisory Group, the Research Data Network, funders, and
dialogue with global users and vendors, Jisc RDSS will provide the following
core researcher functional needs:
Filling a gap
75% of respondents
look first to their
institution to
preserve their data
Uptake of RDM
Only 40% of
respondents have a
Research Data
Management plan
Advocacy
Only 16% of
respondents are
currently accessing
university RDM
support services
Metadata
Only 18% of
respondents say
they follow
established
metadata guidelines
Public datasets
>70% recognise that
research is a public
good and should be
publicly released
Sensitive data
41% of respondents
have some form of
sensitive data
523/03/2018 Jisc research data shared service update

6. RDSS functional solution at a glance
Jisc Research Data Shared Service
Capture & reuse Preserve Report
Cost-effective improvement in research data access and reuse
• Deposit
• Describe
• Store
• Publish
• Assure Integrity
• Normalise
• Transform
• Curate
• Flag at-risk data
• RDM planning
• Costs
• Service performance
• Audit trails
• Compliance and
benchmarking
API’s and Member
Dashboards
Secure managed storage
Shared standards-based technology framework
3rd party
tools
Integration
with local
systems
OpenStandardInterfaces
(APIs)
Advice & best practice
• Research data management toolkit and network
Research data
• Secure outputs
• Accelerate
research
• Grow reusable
data value
• Managed
storage included
623/03/2018 Jisc research data shared service update

7. End-to-end
service
Repository
service
Preservation
service
3 standard service options
Approach supports pilot
investments in a range of
components, direction of
travel towards standard
managed solution for all
over time.
All 3 options include:
 Financial benefits
 Standards
 Advisory
 Network membership
723/03/2018 Jisc research data shared service update

8. RDSS Conceptual Architecture
23/03/2018 Jisc research data shared service update 8

9. Canonical Data Model
https://github.com/JiscRDSS/rdss-canonical-data-model

10. Modelling interoperability
23/03/2018 Jisc research data shared service update 10

11. Mapping between RDSS and CERIF
23/03/2018 Jisc research data shared service update 11

12. User capabilities
12
Jisc alpha repositories
Researcher User Interface
Deposit Open Data
Describe
Cloud Storage
Publish with DOI and ORCiD
Curate
User capabilities
Jisc alpha preservation
Research Manager Interface
Set policies
Assure Integrity
Normalise
Transform
Curate
Flag at-risk data
Archival Storage
Initiation
support and
training
Automated data flow
Fully managed pilot service with cloud hosting and archival storage
for your data provided by Jisc
Pilot Alpha MVP (pre business case approval)

13. Short demo of RDSS Alpha
23/03/2018 Jisc research data shared service update 13
https://youtu.be/d-l1ARNUwWA

14. Y
Y
Y
Archivematica Preservica Repository
Preservation
Experts
Cluster
Y
Product Clusters
14
Cambridge
Lancaster
Lincoln
York
Cluster
Middlesex
St George’s
Surrey
Cardiff
Imperial
Plymouth
Royal College of Music
St Mary’s
CREST
UCA
Bucks New
Winchester
Glasgow
St Andrew’s
Samvera and
Archivematica
Figshare and
Preservica
Samvera and
Preservica
Figshare and
Archvematica
Preservation
only
1
2
3
4
5
Already have access to Preservica and Archivematica.
Repository to be delivered
Already have access to Preservica and Archivematica.
Repository to be delivered
Already have access to Archivematica. Repository to be
delivered
Already have access to Archivematica. Repository to be
delivered
Both systems delivered - Productiom
Both systems delivered - Production
Both systems delivered - Test
Preservica delivered, Repository to be delivered
Preservica delivered, Repository to be delivered
Preservica delivered, Repository to be delivered
Preservica delivered, Repository delibered and migrated in
October
Archivematica delivered, repository currently being
implemeted
Archivematica delivered, repository currently being
implemeted
Archivematica delivered, repository currently being
implemeted
Archivematica delivered, repository currently being
implemeted
No Repo,sitory both prservation systems deliivered
Already have access to Preservica. Archivematica and Pure
interface prototype to be delivered in November
Organisation Status
Samvera
Figshare
Figshare
Figshare
Figshare
Figshare
Figshare
Figshare
Y
Samvera
Samvera
Samvera
Samvera
Samvera
Samvera
Samvera

15. TBC
Customer side Beta MVP (post business case approval)15
Jisc open source
beta repository
Jisc beta
preservation
Jisc beta reporting
Full reporting
capabilities
or
APIs available
Core RDSS
offering
Fully accredited infrastructure, technical underpinning and interoperability with UK Data centre cloud hosting for your
data by Jisc
Bronze,
Silver
or Gold
data storage
packages
available
Jisc
research
systems framework
repositories
Jisc
research
systems framework
preservation
Jisc
research
systems framework
CRIS
Available
framework
options

16. Customer side Beta MVP (post business case approval)16
RDSS Potential Integrations Number of Pilots (total =17)
Eprints (Repository) 12
Dspace (Repository) 4
Samvera (Repository) 2
Symplectic (CRIS) 4
Pure (CRIS) 3
Converis (CRIS) 1
Authentication 17

17. Project timeline
23/03/2018 Jisc research data shared service update 17

18. RDSS Pilot Offer
23/03/2018 Jisc research data shared service update 18
»Jisc or 3rd Party hosted and managed Repository and
Preservation system (for use for Research data and other
outputs)
»Training, Support and gathering best practice
»Event based integration between the Repository and
Preservation system (Alpha).
»Flexible metadata schemas for different content types

19. RDSS Pilot Offer
23/03/2018 Jisc research data shared service update 19
»Cloud storage on AWS and Arkivum, with additional
JANET connected UK owned and located private cloud
coming on stream
»Discovery work on integration with institutional systems
e.g. existing publication repositories, Records
Management Systems and OA services.
»R&D and prototype development in ‘Problem areas’ e.g.
Research Data File Formats, Sensitive and large data
(Beta and production).

20. Summary
Risk to research funding
Loss of research data
Leakage of sensitive data
Researcher reputation
Institution reputation
Cost and risk of delivery
Costs&risks
How RDSS addresses your costs and risks
Managed, Research Council compliant service underwritten by
contracted funder SLA
Research data preserved in secure, shared storage
Sensitive data protected by security policy and process
Researcher reputation enhanced through accessibility and
increased citation rate
Access to data under research findings and reliable research data
management
Significantly lower cost, risk and time to value from RDSS versus
DIY solution
2023/03/2018 Jisc research data shared service update

21. Except where otherwise noted, this
work is licensed under CC-BY-NC-ND
ThankYou and Questions!
13/09/2017 21
Dom Fripp
Senior curation metadata developer
Twitter: @domicus
ORCID: 0000-0001-5352-4666