Standardised institutional repository usage statistics
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March 2018
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Standardised institutional repository usage statistics
- 1. IRUS-UK: standardised institutional repository usage statistics
- 2. Jisc OA services through an article lifecycle Submission Acceptance Publication Use SHERPA JULIET SHERPA RoMEO SHERPA REF SHERPA Fact Monitor UK Jisc collections OpenDOAR Publications Router Monitor local CORE IRUS-UK RIOXX Guidance, consultancy, technical support, and OA good practice Research publication lifecycle Jisc services Report on compliance Deposit in repository Manage costs Check compliance Select Journal Maximise impact Record impact Report
- 3. What is IRUS-UK A national aggregation service for UK IRs to share/expose usage statistics at individual item level, based on a global standard - COUNTER - Collects raw download data from UK IRs for *all item types* within repositories - Processes raw data into COUNTER-conformant statistics
- 4. Reports available in IRUS-UK portal • Overall summary • Article report 4 (AR4) • Book report 1 (BR1) • Book report 2 (BR2) • Item report 1 (IR1) • Item report 1 daily (IR1D) • Item report 2 IR2) • Thesis or dissertation report (ETD1) • Journal report 1 (JR1) • Repository report 1 (RR1) • Repository report 1 daily (RR1D) • Top downloads report • DOI duplicates report 1 (DD1)
- 5. IRUS-UK: Visualisation – Ingest Statistics
- 6. IRUS-UK: Visualisation – Yearly downloads
- 7. How is IRUS-UK being used? Use cases: • Providing standards-based, reliable repository statistics • Reporting to Institutional Managers • Reporting to Researchers • Benchmarking • Supporting Advocacy • Case studies: • Providing infographics to add into monthly blogs and reports • Gathering reliable data to add into library guides, including top downloads • Promoting Open Access activity http://irus.mimas.ac.uk/support/supportmaterials/
- 8. 05/02/2018 8
- 9. Benefits to OpenAIRE from working with the IRUS team • OpenAIRE is already working with IRUS-UK - international collaboration • IRUS tracker protocol is an endorsed standard and is used globally • OpenAIRE has been represented, through IRUS-UK, on COUNTER working groups so has been able to contribute to development of the COUNTER standard • IRUS-UK pipes statistics to the OpenAIRE dashboard • Open access (OA) content, growth and trends over time
- 10. Now working on: IRUS and OpenAIRE case study • The IRUS team have just begun to work on some case studies with non-traditional users and beyond the UK, including OpenAIRE • We will focus on benefits to OpenAIRE and UK HEI of the IRUS/Open Access (OA) work • Benefit of international collaboration e.g. being able to look at usage on a global scale and this fits with the ethos of Jisc • Show trends over time at a repository and a global level • Opportunities to get involved
- 11. jisc.ac.uk Contact us IRUS team Follow us: @IRUSNEWS Email central helpdesk: help@jisc.ac.uk 01/03/2018 Update and Q&A 11
Editor's Notes
- As the research environment and publication routes develop, we are seeing an increased importance placed on Open Access materials such as those available via institutional repositories. Institutional repositories enable an institution to share their research outputs with a wider audience and gain a clearer understanding of their organisational research profile. Depositing materials into the institutional repository is not the end point in the process though; what happens to the materials once they're available? This is where IRUS-UK can help.
- IRUS-UK is a service funded by Jisc as part of Digital Resources Open Access area. This includes services to support all stages of workflows for UK institutional repositories such as deposit, metadata, discovery, and usage statistics. Show where IRUS-UK sits within this lifecycle). The IRUS-UK team is a consortium utilising expertise from the same group supporting JUSP, the Journal Usage Statistics Portal. This includes: Jisc, who host the service and provide project and service management Cranfield University, who provide technical development Evidence Base at Birmingham City University, who support evaluation and user engagement
- What it is and what it does: IRUS-UK is a national aggregator of repository usage statistics. Its purpose is to collate and provide institutions with access to reliable, accurate standards-based usage statistics for their institutional repository. This enables them to gain a better understanding of the usage of their institution's research, which they can then share with key internal and external stakeholders. How: The importance of IRUS-UK data. It collects data on all downloads from the institutional repository, (not just articles), and processes the data into COUNTER-conformant usage statistics. IRUS-UK standards are important. We filter by COUNTER exclusions, then IRUS exclusions (robot and rogue usage) and then double-clicks. IRUS then produces high quality usage data and then promotes this, including via OpenAIRE. COUNTER is an organisation that provides a Code of Practice, which enables publishers, vendors and - more recently - repositories to report usage of their electronic resources in a consistent way. So the usage statistics are Consistent, Comparable and Credible.
- Summaries show data held in IRUS-UK including number of participating repositories, number of items downloaded from these repositories since they joined, number of downloads in total, monthly and during the current month. AR4: number of successful article downloads by month. BR1 and BR2: number of successful book and book section downloads by month and title. Item reports: number of successful item downloads by month and repository or by month and item type. ETD1: monthly the same idea as others but about thesis etc. requests. JR1: same etc. for full-text article requests. RR reports: show the number of successful item downloads by month across all participating repositories. Top downloads: either 10 or 20 item download request by month. DOI: you can check for duplicate DOIs within your own repository. Both ‘daily’ reports down to day or period o up to six weeks (data are so large). Most reports include URL, title, author(s) and item type. There are options when running reports but these vary depending on which report you run. All reports can be downloaded as HTML, CSV or TSV files.
- (The visualisations in the next two slides are what we are working on and not available yet so if you could emphasise this, thanks). As well as reports and views of the data we are working on visualisations of the data. Here are just two of the many views that will be available. Here is an example of the yearly ingest statistics. IRUS-UK receives the data and here you can see the data as the filters are removed. The COUNTER Robots (blue), then IRUS Robots (green), and double-clicks (orange) leave the filtered data (red) left at the end.
- (The visualisations in this slide and the previous one are what we are working on and not available yet). Here you can view the yearly downloads by the 25 item types IRUS-UK maps to. The largest data here are for ‘Articles’ (blue) and Thesis or Dissertation (apricot).
- Among other uses we have support materials, including for use cases and for case studies. Use cases: how IRUS-UK data can be used, with confidence, to support a number of different activities. Case studies: how specific institutions are using the data and which IRUS-UK reports they are using to illustrate this.
- This slide shows the case studies we have so far along with the institutions and how they are using IRUS-UK data. According to an annual survey run in the UK, IRUS is mainly used by identifying usage trends, reporting on usage and benchmarking. Benchmarking IRUS is being used extensively for benchmarking – both internally and externally. Being able to benchmark the performance of your repository, with other institutions of a similar size for instance, enables useful comparisons to be made. It provides that wider context. It can also be used look at trends within the organisation, or the performance of different item types within the repository for instance. Standards based measurement Reliable, consistent and comparable measurement based on the COUNTER standard is a key feature of IRUS. Repository stats can be inconsistent and it can be difficult to compare a set of stats from one vendor with another. Many of the repository managers we speak to are generally happier to trust IRUS stats as they see this as an independent and impartial service based on the COUNTER standard. Trends over time IRUS is a really valuable source of data about trends over time. People can check whether repository usage is increasing and how it is changing from one year to the next. Advocacy We’ve seen that use of IRUS statistics can support advocacy, encouraging researchers to use the repository as they can directly see the impact in terms of usage. Some institutions report getting lots of requests from academics asking about the downloads of their research, particularly at annual review time and so IRUS is a good source of information for this and something that staff can point researchers to. Case studies that are on the IRUS-UK website show how the service is supporting each of those activities, and helping with OA advocacy. The website shows examples such as Imperial College who combine IRUS stats, with Google Analytics and internal stats and present those through using infographics to raise the profile of the repository within the institution. There are stories that have been collected around use of IRUS in the UK but it will be interesting to see how applicable these are on a wider basis. Are these representative of the work that you do?
- Emphasise the benefits of working with IRUS team (who are not just working solely for the UK). The international collaboration: we have is based on reliable data that are Consistent, Comparable and Credible. IRUS tracker: IRUS is pioneering standards and approaches. OpenAIRE is benefitting from the work done by the IRUS team. We are also working with other non-UK groups. We are working with repositories in pilot projects including IRUS-ANZ and IRUS-USA (ANZ is Australia and New Zealand). OpenAIRE dashboard: institutions do not have to interact with OpenAIRE directly as IRUS and Jisc do that on their behalf. Open Access is a global issue requiring a global approach; understanding global usage helps monitor the transition to OA. Linking up information about repositories and usage on a larger scale will demonstrate the growth of OA and trends over time. This is what the IRUS team are exposing and working towards.
- This work is at a very early stage but we have begun work on some case studies with non-traditional users based on services with whom we are in collaboration. These are to emphasise the benefits of international collaboration based on reliable data that are Consistent, Comparable and Credible. It will also allow us to show trends over time at a repository and global level. Open Access Movement: linking up info about repositories and usage on a larger scale to demonstrate the growth of OA and trends over time. Opportunities: If anyone wants to get involved then please contact us.
- You can find lots more information about IRUS-UK on our website. If you’d like to contact us you can email us, it would be helpful if ‘IRUS’ was in the subject and/or in the body of the email. We’re also on Twitter so feel free to follow us and contact us that way if you prefer.