2. What We Know
You Have All The Time You’re
Ever Going To Get.
You Have The Same Amount Of
Time As Everyone Else.
You’ll Always Do What You
Value The Most.
3. Three Keys We’ll Explore
Plan
Analyze Your time
What is necessary (80/20)
Group activities
Prioritize
Put in the Big Rocks first
Pass it on
What can you delegate or automate?
4. Start with Where You Are
Log activities for one week
Time Wasters
Busy Work
Work vs. Personal
Value Time
Client Time
Your personal clock
5. Identify Time Stealers
Doing Other people’s work
Small Talk in Office
Paperwork
Indecision
Incoming Calls
E-Mail
Drive Time
Internet Time
6. Get Organized
Five Boxes/Files
To DO
To DELEGATE
To FILE
To READ
To TRASH
7. Get Organized
Keep Frequently-Used Items Handy
Use a Step-file
Don't keep business cards
Enter them in a contact manager database,
then throw out the card.
Put all your receipts in an envelope.
Sort through them regularly
Create an Auto-Office
8.
9. Plan Your Work/Work Your Plan
Organize Activities into 4 categories
“A” – Business/Income producing
Listing/showing/buyer appointments
“B” – Business support
Market Analysis/preview homes
“C” – Business Improvement
Meetings/classes
“D” – Non Business
10. Time Tips
Your Planner is Your Bible
Electronic or Paper
Everything is in it
Schedule a planning session
Once a week—for the week
Each evening for the next day
Work on your Highest Priority Task
During Your Peak Performance Time
Schedule time for your tasks
11. Time Tips
Go to the Office
Write it Down
Spiral notebook
Create a “talk” file
Conference Planner
Create a short-task list
5 minutes or less for “wait” time
12. Time Tips
Throw away previous drafts
They serve no purpose
If you can find it online, throw out the
printed piece
Past articles are archived online
Keep business cards in your auto
Keep things to read with you for wait
times
13. Time Tips
Use voicemail productively
Have a set “phone time”
Leave that time on your voicemail
Leave yourself a voicemail
Add frequent numbers to your
phone
Use speed dials
14. Efficient E-mail
Do an hour’s worth of work
before you check your E-mail.
Check your E-mail on a schedule
Don’t print E-mail unless it’s
absolutely necessary
Use an E-mail client (software)
15. Use Technology
Learn to use software better
More features of a program
Tab key
Highlighted information/Ready to
go
Subfolders
Automate
