#NoMeetings - January 2023
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Tired of too many meetings? We can work better. #NoMeetings is a proposal to work with fewer and more efficient meetings in a distributed async teams world. This version of the #NoMeetings talk was given at ADIDAS Zaragoza, 17th January 2023.
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#NoMeetings - January 2023
- 1. Work with fewer and more efficient meetings in a distributed async teams world by Javier Rubio nomeetings.work
- 2. Is this a meeting? Before we start… ⇒ Sync time ⇒ 2+ people
- 3. Ineffective meetings The meeting's struggle ⇒ Lack of context ⇒ Side topics ⇒ False alignment feeling
- 4. Too many meetings The meeting's struggle Study “The cost of interrupted work: More speed and stress” DOI:10.1145/1357054.1357072 ⇒ Lack of execution time ⇒ High cost of interruption
- 5. Frustration Stress Unproductive feeling (“When do I work?”) The meeting's struggle
- 6. ⇒ No agenda or objectives ⇒ #NoMeetings ⇒ Strict timeboxing ⇒ Mindful of trade-offs: who should attend? State of the art Before During After ⇒ Focus & respect ⇒ Meeting notes / minutes ⇒ Follow-up
- 7. State of the art #NoMeetings day Defragment meetings Study at https://www.microsoft.com/en-us/worklab/work-trend-index/brain-research
- 8. Organization’s culture Why? Ego Politics Predict & Control “Culture constraints” “This is the way”
- 10. Map your current situation Qualitative and quantitative KPIs Starting the change https://nomeetings.work/start-the-change Image credit: http://www.fernandoabadia.com Meeting’s inventory
- 13. Meeting motions From John Cutler: https://cutlefish.substack.com/p/tbm-152-product-manage-your-meetings
- 14. Meeting types Status update Informative Figuring things out Decision-making Learning Collaborative work Social Goal-driven Daily, weekly All-hands Product Refinement Strategy, product proposal Trainings, capacity buildings Pairing, mob programming Offsites, team building, 1-to-1 Sales and Support calls Examples
- 15. Starting the change https://nomeetings.work/start-the-change Meeting’s inventory Collaboration agreements
- 16. Discuss moving to async Status update Informative Figuring things out / idea ripening Decision-making Learning Collaborative work / co-creation Social Goal-driven
- 17. “When to have a meeting” from quaderno.io internal handbook How we do it at Quaderno
- 18. Meeting notes sent 24h+ before Everyone documents before and during Sender facilitates Introducing “async-backed” Content known in advance Many topics solved async, before the meeting Fastens the meeting
- 19. #NoMeetings #Example How we do it at Quaderno Status update Informative Figuring things out Decision-making Learning Collaborative work Social Goal-driven Async-backed Async Async + Sync Async + In person offsites for strategy Async-backed Async + Sync Sync + In person sync Async + Sync
- 20. How we do it at Quaderno
- 21. Knowledge Management is crucial
- 22. Meeting types Status update Informative Figuring things out Decision-making Learning Collaborative work Social Goal-driven Goal-driven Sales and Support teams are the only ones who have received formal training to improve their meetings and related skills.
- 23. Different meetings require different skill sets. And skills are trainable! Collaboration skills
- 25. Allows for pause & reflect. It's more inclusive. Written communication Collaboration skills Be concise Start by practicing summarizing Think of information structure
- 26. Thinking traps and biases: ⇒ Groupthinking ⇒ Echo chamber ⇒ Loudest voice ⇒ Halo Effect ⇒ Recency bias Decision making Collaboration skills
- 27. Mindsets ● Systems Thinking ● Theory of complexity Decision making Collaboration skills Tools ● CLD's (Causal Loop Diagrams) ● Cynefin framework
- 28. The martial arts path to mastery Shu Ha Ri
- 29. Decision making Generative decision process by Samantha Slade Collaboration skills
- 30. Learning Most effective science-based learning strategies by www.learningscientists.org Collaboration skills
- 31. Last but not least…
- 32. Live-chat: all-day meeting Tweak noise vs. transparency Company-wide, per team, situational When to document Image credit: https://m.signalvnoise.com/is-group-chat-making-you-sweat/
- 33. Starting the change https://nomeetings.work/start-the-change Meeting’s inventory Collaboration agreements Collaboration skills
- 34. Don’t let tools model your behaviour Model your tools nomeetings.work
- 35. nomeetings.work
Editor's Notes
- Tendencias, dinámicas que se generan aquí entre todo
- Ayuda a la reflexión. Ayuda a ver el todo en un VSM. Poder usarlo en retros “sistémicas”. KPIs
- Goal-driven son las únicas que han recibido training de los skills asociados
- Agreement: ALL MEETINGS ARE FACILITATED Ag: everyone docs
- Parte tiene inspiración en Quaderno. Nuestra cultura prima la vida personal y por eso el async y las 5h/dia ///// ¿veis algún patrón? Todo ASYNC menos SOCIAL –
- DOCs: los Working Agreements + difíciles
- Goal-driven son las únicas que han recibido training de los skills asociados
- More: comunicación verbal, escucha activa, dar feedback…
- Recomendar el curso copy-writing 101 de CopyHackers, el de Technical Writing de Google
- Metacognition (learning to learn) & Science-based learning