Presentation on word 2010, pagelayout tab, referance tab, mailing tab

1. GZB BRANCH OF CIRC OF ICAI
MS WORD 2010: PAGE LAYOUT
TAB, REFERANCE TAB, MAILING
TAB
DESIGNED BY: SUBMITTED TO:
S S SANDEEP TYAGI
CRO0466043 (ITT TRAINER)
GZB_ICITSS_ITT_1

2. THE PAGE LAYOUT TAB

3. INDEX :
PAGE LAYOUT
PAGE SETUP
MARGINS
OREINTATION
SIZE
COLUMN
BREAKS
LINE NUMBERS
HYPHENATION
PAGE BACKGROUND
WATERMARK
PAGE COLORS & BORDERS
PARAGRAPH

4. PAGE LAYOUT :The Page Layout tab contains
following options :
- Themes
- Page Setup
- Page Background
- Paragraph
- Arrange

5. PAGE SETUP
It contains following
options :
- Margins
- Orientation
- Size
- Columns
- Breaks
- Line Numbers
- Hyphenation

6. MARGINS
It defines the amount of
white space that appears at
the top, bottom, left, and
right edges of our
document. It provides
several standard margin
sizes like ;
- Normal
- Narrow
- Moderate
- Wide
- Mirrored

7. ORIENTATION
1. It contains two options:
- Portrait (vertical)
- Landscape (horizontal)
2. To change the orientation of entire
document,choose one of the option given
above from page layout tab
3. To change the orientation of selected text
click Selected text instead of Whole
document in the Apply to list.

8. SIZE
Choose the size of paper by
clicking in size option of page
setup group & we can also
specify our own settings.

9. COLUMNS
It helps to separate section of
our document and make
them look more interesting to
read. We can select desired
no. and style of columns by
selecting more columns
option in Columns submenu
then a dialog box appears

10. BREAKS
It has two sections
A. Page Break
- Page
- Column
- Text Wrapping
B. Section Break
- Next Page
- Continuous
- Even/Odd Page

11. LINE NUMBER
It helps to display appropriate no.
beside each line text which is useful
in documents like legal contract or a
script. To add line continuously
click Continuous in Line Number
Option, to start with no. 1 on each
page or after each section break,
click Restart Each Page or Restart
Each Section. We can also
customize it by clicking Line
Number Option

12. HYPHENATION
It helps to hyphenate the text
Automatically or Manually for the word
which is to long to fit at the end of the line
by inserting optional or nonbreaking
hyphens. To customize click on
Hyphenation Option then a tab appears

13. PAGE BACKGROUND
It has following option
-Watermark
- Page Color
- Page Border

14. WATERMARK
We can insert watermark by clicking
Watermark button in Page
Background Group or we can also
customize it by clicking Custom
Watermark Option in Watermark
button & can create our own
watermark

15. PAGE COLORS &
BORDERS
We can apply a page
border or color, click
on the Page
Background Group,
click the Page Color or
Page Border drop
down menu n choose
desired option

16. PARAGRAPH
It allow us to select indent
space for selected paragraph
text in our word document.
We can use the down mark
of the selection box to open
the selection list & can
click on a type of special
indent space from the
selection list.

17. References Tab
You can add a footnote to your
document from the References tab. It
contains resources for researchers
and anyone in the professional field.
The References Tab allows you to
now create a table of contents,
footnotes, citations, cross‐references,
select MLA or APA or ISO formats
and so on.

18. EXPLORING THE REFERANCE
TAB
 Table of Contents
 Footnotes and Endnotes
 Citations & Bibliography
 Index
 Table of Authorities
 Captions

19. Table of Contents
The table of contents feature is
probably one of the more common
tools. It have built-in options to
add either an automatic or manual
table of contents to your
document.

20. Footnotes and Endnotes
Footnotes provide a convenient
way to include a comment that
pertains to certain text in your
document at the bottom of the
page. An endnote is like a
footnote,however the comment
displays at the end of the
document instead of the
bottom of the page.

21. Citations & Bibliography
Citation is a reference to a published
or unpublished source and Bibliography
is list of sources, usually placed at
the end of a document, that one has
consulted or cited in creating the
document

22. Captions
Captions is probably the
easiest to understand
within the References tab.
This convenient tool adds
labels to your tables,
charts, images, figures,
and similar document
items. You can then insert
a table of figures with
page numbers.

23. Index
An index is like a table of contents but is located at the end
of the document rather than the beginning. Additionally, an
index is based on keyword or subject, can contain more
detail, and displays the reference pages within the
document. Creating an index inWord begins with marking
your entries. First, select the text that you would like to
reference in the index and click Mark Entry in the Index
section of your ribbon.When the pop-up window appears,
you will enter your options and formatting.

24. Table of Authorities
The table of authorities is normally used in legal documents.
It lists references in the document with the page numbers. The
process for creating a table of authorities is similar to that of
creating an index where you begin with marking your text.

25. THE MAILING
TAB

26. This group has the following options:
1. Create
2. Start Mail Merge
3. Write & Insert Fields
4. Preview Results
5. Finish

27. Create Group
Envelopes
Address on the envelope can be printed, as well
as saved so that we can reuse it. Word stores the
address to insert the return address in an
envelope,label, or other document

28. Mail Merge Group
• We use mail merge when we want to create a set of
documents, such as a form letter that is sent to many
customers or a sheet of address labels.
• A set of labels or envelopes : The return address is the same
on all the labels or envelopes, but the destination address is
unique on each one.
•A set of form letters, e-mail messages, or faxes :The basic
content is the same in all the letters, messages, or faxes, but
each contains information that is specific to the individual
recipient, such as name, address, or some other piece of
personal data.
•A set of numbered coupons: The coupons are identical except
that each contains a unique number.

29. Mail Merge Group
Command Groups for
Mail Merge are:
1. Start Mail Merge
2. Write & Insert Fields
3. Preview Results
4. Finish

30. THANK YOU