The presentations defines the project management methodology and explains the different phases to implement project managements practices during corporate projects in an organization.
2. What is Project
Management ?
• Project Management Institute, Inc. (PMI, the
world's leading professional association for
project management ) defines project
management as :
“The application of knowledge, skills, tools and
techniques to a broad range of activities in order to
meet the requirements of a particular project."
3. Things to know about a
Project:
It is temporary
It has defined beginning and defined end
It is unique, not a routine operation
It has defined scope and resources
It involves people who don’t usually work
together, even from different organization
It has different types (software projects,
construction projects, disaster relief
projects etc.)
4. What to aim for in a Project ?
The goals in any project, irrespective of their
type is to complete the project:
(1) On- Time
(2) On-Budget
(3) With Constant Learning
(4) Bring in Integration into the Organization
5. Knowledge areas of PM
Involves:
PMI defines the ten knowledge areas under
project management:
7. PMI defines the different phases
as:
(1) Project conception and initiation:
An idea for a project is carefully examined
A decision making team identifies if the project
can realistically be completed
(2) Project definition and planning:
A project plan, project charter and/or project
scope is put in writing
A team prioritizes the project, calculates budget
and schedule, and determines what resources
are required
8. (3) Execution Phase:
Resources' tasks are distributed and teams
are informed of responsibilities.
All the important project related information
is brought out
(4) Monitoring & Controlling Phase:
During this phase the project managers
compares the project status and progress to
the actual plan
The project schedules are adjusted and
other required changes are made to keep
the project on track
9. (5) Closing Phase:
After project tasks are completed, the
approval from the client is requested
An evaluation is performed to highlight
project success and/or learn from project
history (in lessons learned document)
11. Important Documents in PM:
(1) Project Charter
(2) Stakeholder Register
(3) Project Plan
(4) Scope of work
(5) Project Team Register
(6) Test Scripts
(7) Lessons Learned
Initiation Phase
Planning Phase
Execution Phase
Closing Phase
12. There is a Solution called
PMO
A Project Management Office (PMO)
is a group or department within a
business, agency or enterprise that
defines and maintains standards for
project management within the
organization.
13. Implementing Project
Management in an Company
Phase 1: Initiation Phase
Initial communication(s) to management and
assistance in the identification of pilot projects
Project management methodology and software
training for identified pilot team members
Project plans and formal control processes in
place for all identified pilot projects
A library of project "templates" for use during the
installation phases
Standardized project coding structures and
project-level report formats
Finalized requirements and a plan for the project-
level installation phase
14. Phase 2: Project-Level Installation
Phase:
Network-based, structured project plans
and formal control process for all targeted
projects
Rollout of PM/software training to all
project leaders and team members
Training and mentoring of PMO personnel
Implementation of the initial PMO
infrastructure
Finalized requirements and a plan for the
enterprise-Level implementation phase
15. Phase 3: Enterprise-Level Installation
Phase:
Implementation of the enterprise-level
PMO infrastructure
Turnover to PMO staff of the day-to-day
responsibility for developing and
maintaining individual project plans
Finalized requirements and a plan for
the maintenance phase
16. Phase 4: Maintenance Phase:
Turnover to Project Management Office
staff the responsibility for supporting all
of the project management
requirements of the organization
Recommendations to management for
policies and incentives required to
permanently establish project
management as a core competency
and essential function
18. In Summary:
Need to control the project management
practices of the company
By establishing a centralized department to
track the previous projects and people
involved
Software database needs to be formed which
can track the projects based on (i) Type (ii)
Scope (iii) skills used
Need to save every type of project document
in a PMO and review these documents
before initiating any new project within the
organization’
Set standards for the template to be followed
19. Future Work
Perform the in-depth analysis of the
various project management
templates used in the past
As a result of the research, develop a
standardized template for handling
any project within the company
Consult the management to work
towards establishment of PMO within
the company