SPSToronto 2017 - Intranet still relevant in Office 365

SharePoint Saturday Toronto#SPSToronto
@valleelp
https://en.share-gate.com/blog

GOLDPLATINUM
Thank You Sponsors!
SILVER

How many of you have an intranet
in your organization?

THE INTRANET IS DEAD!
“The Intranet is being slowly pushed aside by the
Modern Workplace empowered by Office 365.”
- @jasoosterveld
“As companies begin to embrace
the cloud, mobile apps, enterprise
social and big data and analytics
the role of the traditional intranet
or employee portal is somewhat
falling behind.”
- LiveTiles
“The intranet is still very much the go-to
dumping ground for an Internal Comms
teams”
- @flackhackjack
“There was a time when an intranet was
the best possible solution for internal
communication.”
- Tom Petrocelli in CMSWire

LET’S LOOK AT
THE HISTORY
OF INTRANETS

An intranet is a private network accessible only to an
organization's staff….
A company-wide intranet can constitute an important focal
point of internal communication and collaboration,
and provide a single starting point to access internal and
external resources.

Request for
proposal
Consulting
partners
Intranet
portal
HOW MOST PROJECT GO DOWN

NO MATTER
WHAT ISYOUR
ORGANIZATION!

Communicate relevant and targeted information
Improve collaboration between the teams
Search for resources within the organization
BUSINESS OBJECTIVES

NO MATTER
WHAT ISYOUR
ORGANIZATION!
INTRANET AS A PRODUCT
http://www.cmswire.com/social-
business/comparing-6-sharepoint-
intranets-in-a-box/
Andmanymore…

TRADITIONNAL INTRANET

“Hey!We already have SHAREPOINT.
It has a lot of OOTB features, let’s build our
Intranet on this platform.
We’ll make it the gateway to our business
information.”

ANY OFYOU ARE IN THIS
SITUATION?

- Custom/mobile design is difficult
- SharePoint developers are hard to come by
- Can cost between 200k and 500k$
- Collaboration site creation is protected by IT
admins
- Managing an intranet infrastructure is
complicated and expensive
COMMON
PROBLEMS

IS IT AN INTRANET?

COMMUNICATION / COLLABORATIONTOOLS
DOCUMENT MANAGEMENT
AND SEARCH
ACTIVE DIRECTORY FOR
SEARCH AND SECURITY

ALL MY RESOURCES
ARE ACCESSIBLE
FROM (ALMOST)
EVERYWHERE IN
OFFICE 365

IS THE
INTRANET STILL
RELEVANT?

OUR NEEDS
ARE STILL THE
SAME
BUT NEW
SOLUTIONS
ARE AVAILABLE

ANY OFYOU ARE CONSIDERING
A MOVE TO O365?

INTRANET
EXEMPLE
(FR)

DEMO

Office 365 Intranet’s goals:
Improve communication and
productivity
MOVINGYOUR INTRANET
TO OFFICE 365

The goal is the same:
IMPROVE COMMUNICATION AND
PRODUCTIVITY

WHERE TO START?

PRE-REQUISITES
Your Active Directory users should be synchronized to
Azure Active Directory using Azure AD Connect
You should migrate your mailboxes to Exchange Online

COMMUNICATIONS
DEPARTMENT
tool to publish important corporate
information, documents and news
IT
DEPARTMENT
interested in the collaboration side
(project sites, document
management, security etc.)

TRADITIONNAL INTRANET
• Company/Department news and events
• Employee directory
• Useful links to my productivity tools
• Links to my collaboration/team sites
• My latest documents
TOP 5 FEATURES

STEP 1:
COLLABORATION INTRANET

Let’s be honest. THIS MENU
CAN BE
FRIGHTENING

Moving Personal Files to OneDrive for Business1

Groups team sites (Modern Team sites)2

LET IT SINK IN3

WHAT ABOUT
COMMUNICATIONS

STEP 2:
PUBLISHING INTRANET

DEALING
WITH NEWS
IN
OFFICE 365

NEWS FROM TEAM SITES IN THE
SHAREPOINT HOME
1

NEWS FROM TEAM SITES IN THE
SHAREPOINT HOME
1
• 100 % Out of the box
• News are indexed in SharePoint Online (10-15 min)
• Displayed by publishing date only
• Not customizable

Create public department sites
Share news to everyone
News from these sites are visible in the
SharePoint home
INTRANET USE CASE
Downfall
Corporate communications
Not a good solution as each news is equally
important

COMMUNICATION SITES NEWS2

COMMUNICATION SITES NEWS2
• Easy and quick to edit
• No development skills required
• Mobile friendly
• Self serve
• Does not support multilingual

Public communication site
owned by the communication department
dedicated to top/bottom communications
Other departments/teams
have collaboration permissions on this site
or
have communication sites of their own
INTRANET USE CASE

PUBLISHING SITE3

PUBLISHING SITE3
• Not a modern experience (yet)
• Not mobile
• Publishing features
• Simple moderation workflow
• Variations
• Taxonomy navigation
Jeff Teper’s answer about the future of publishing sites :
https://twitter.com/SharePoint/status/884454780369739776

TEAMS CHANNELS (think outside de box)4
• Teams or Skype ?
• Strong engagement
• Linked to groups
• Desktop and mobile app
available

Create a team that will
include everyone
Create channels targeting different
communication subjects that the business
needs to address.
INTRANET USE CASE

WHAT’S BEST?

AND
NOW?

TECHNICAL APPROACH
Out-of-the-
box
On-top of
Share Point
Intranet in
a box

So … the
answer is?

THE INTRANET
IS NOT DEAD!

My advise
- Choose a good partner to help you with
your Intranet project
- Make sure to have a clear roadmap for
this transition
- Don’t underestimate the need for
change management
- Work on user adoption

Thank you and see you next year!
THANK YOU & See you next year!
Join us for SharePint after the event @ 5:30pm
6982 Financial Dr. (Drake A Firkin) and don’t forget to
submit feedback after each session for your chance to
win great prizes at the end of the day!
Survey Link: http://bit.ly/2vWCcoM

Intranetstill relevant?
https://en.share-gate.com/blog/intranet-dead-long-live-modern-workplace
https://www.interact-intranet.com/webinar-intranets-still-relevant/
https://www.interact-intranet.com/intranets-still-relevant/
Architectureofnews
https://jaredmatfess.com/2017/07/08/architecting-news-in-office-365/
Communicationsites
https://en.share-gate.com/blog/sharepoint-online-communication-sites-explained
Publishingfeatures
http://sharepointmaven.com/activate-publishing-features-in-sharepoint/

THANK
YOU!

SPSToronto 2017 - Intranet still relevant in Office 365

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