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Institution Building

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Institution Building

  1. 1.  Institution building is an arduous task.  An institution is an immortal concept.  An institution is always greater than an individual.  A budding idea that pines in the mind and heart of an individual/individuals that becomes a mass movement with the peoples’ participation and involvement to take care of the peoples’ welfare.  Institution evolve and institution grow with the passage of time.  At the initial stage we take care of the institution. Later, it takes care of the people.  In due course of time an institution develops its own culture and ethos.  It is like a mother for its employees and the stakeholder.
  2. 2.  Punch line or the mission statement constitutes the aim/purpose of an institution.  It is the soul of the institution.  It is a noble cause based upon lofty ideals.  Mission statement given in pithy terms/sentence.  E.g.,
  3. 3.  Mental picture, image, visualization.  Clarity in vision is important to avoid mess in the development of the institution.  To develop an institution as a centre of excellence.  It is having a clear picture of the institution at the initial stage, after 5 years, 10 years or so on so forth.  We visualize the growth of the institution.
  4. 4.  The students are the target group and are always at the centre or at the focal point of an institution.  Their socio-cultural background.  Their economic status.
  5. 5.  Vision  Mission  Finance  Land  Infrastructure (including building and School Plant)  Staff Recruitment  Students Induction  Academic Programme  Support System (Transport, Security, Residential Components, House Keeping, Mess, Water Supply, Electricity, Maintenance and Repair)  Co-Curricular Activities  Extra-Curricular Activities 
  6. 6.  Location  Area  Procurement  Ownership  Fencing  Connectivity  Development, Plantation and Beautification
  7. 7.  School Plant, Lay out plan, Constructions, Extensions  Building (School building  Classrooms, Laboratories (Physics, Chemistry, Biology, Mathematics, Computer, Geography, Language)  Library  Office and Admin Block  Staff Room  Other Rooms (Games, Arts, Craft, Music, Audio-Visual, Reception, Guest Room, Resource Room, Assembly/Prayer Hall, Auditorium)  Garden, Play Area, School Field, Parks, Parking Area, Entrance, Security Check Post(Guard Room), Portico, Gate  Toilets and Washrooms  Stairs  Display System  Audio-Visual and PA System.  CCTV
  8. 8.  Number  Recruitment  Induction, Orientation  Training  Placement  Job Profile  Integration  Team Building
  9. 9.  Quality Induction  Allocation of Seats/Number to be inducted  Advertisement  Admission  Section and Streaming  Allotment of House if residential.
  10. 10.  Syllabus  Curriculum  Purchase and procurement of Books  Uniforms  Academic Calendar (Student Diary, Calendar of Activities, Holiday Schedule, Tests and Examinations, Results Declaration )  Daily Schedule and Time-Table  Curriculum Transaction, Class-Room Teaching, instruction  Supervision and monitoring.  Remedial Classes/Enrichment Programme.  Examination Preparatory Programme.
  11. 11.  Residential Blocks.  Houses.  Upkeep, Maintenance and Repair.  Mess  Dinning Hall  Prep Classes  Nursing Section with Medical Aid.  Cleanliness and Sanitation.
  12. 12.  Mess timings.  Menu  Dinning arrangement  Furniture  Utensils  Kitchen, Cooking, Ration and Fuel.  Ration and Storage.  Sanitation and cleanliness.  Ambience – Plantation, Display System, Quotation Boards, Sound Track/Light Music.
  13. 13.  Literary Activities e.g., Debate, Panel Discussion, Extempore, Essay, Quiz.  Cultural Activities e.g., Dance, Drama, Song, Skit, Mime,  Games and Sports e.g., Outdoor and Indoor Games and Sports, Gymnasium, Coaches for swimming, Martial Arts, individual Games.  Arts and Craft  Science Exhibition  Social Science Exhibitions Co-Curricular activities should be executed through Clubs viz., Science Club, Literary Club, Nature Club, Cultural Club, Adventure Club named after eminent personalities in the field.
  14. 14.  Adventure Activities viz., Parasailing, Trekking, Mountaineering, Paragliding  Excursions and Study Tours  Picnic  Local Visits  Summer Camps  NCC  NSS  Scout & Guide
  15. 15.  Rising bell.  Readiness for PT.  Reporting in the PT ground.  Head Count  PT  Tea Time  Going back to the House.  Own Time  Breakfast  Take the books and report to Academic Block.  Morning Assembly.  Regular Classes.  Lunch time.  Siesta  Prep Classes-cum-Supervised Study.  Sports Activity  Snacks and Tea.  Evening Assembly and Head Counts  In House Self-Study-Supervised by House Master  Dinner  Study/Own Time  Light off
  16. 16.  Principal  Vice Principal  HOD  House Master  Class Teachers  Headmaster/ Headmistress  Subject Teachers  Office Superintendent/ Office Clerk  Accountant  Computer Clerk  Receptionist  Attendants(Lab, Lib)/ Peon  Warden if Residential  Security Guard  Ayah for Nursery Classes  Mali/Gardener  Night watchman/Chawkidar
  17. 17.  Academic Calendar  Academic Coordinator  Headmaster/ Headmistress  Activity In-Charge  House Activity/House Master  Examination In-Charge  Time Table In-Charge A. Primary B. Secondary  Laboratory In-Charges
  18. 18.  Building Component, Infrastructure and Transport.  Furniture  Electric Appliances  Electric Supply  Power Supply  Conservation  Sanitation  Daily upkeep and maintenance of School Plant  Facilities for Sports and Games  Gardens, Playwell, Science Park, Mathematics Park
  19. 19.  Academics, Administration, Accounts  Attendance Check  Assembly Activity  Taking Daily Rounds  Work distribution, assignment of duties and responsibilities.  Classroom Observation  Games, Sports, Curricular , Co-Curricular and Extra-Curricular Activities  Innovation and creativity  Observation of discipline  Office orders, notices, directives, correspondences,  Effective use of manpower and material resources.
  20. 20.  Fund generation through collection of fees(through bank/school counter) and remittances  Donations/Grants  Miscellaneous income  Budgeting a. recurring expenditure b. non-recurring expenditure  Fees: a. Development fee b. Admission fee c. Term fee d. Computer fee c. Science fee e. Examination fee f. Library fee Proper Accounting procedure to be followed for financial prudence and appropriation of fund. Resource mobilization.
  21. 21.  Tests: Schedules a. weekly test b. monthly test c. term tests  Examinations: Schedules  Term Exam  Mid Term  Session Ending
  22. 22.  Emergency, weekly and monthly staff meetings  Schedules of functions and celebrations  Vacation schedules  Training programmes  Guest lectures  Visit of dignitaries  Managing media, press and publicity

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