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Event Team with Basic Roles

Develop a Role for your event team

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Event Team with Basic Roles

  1. 1. Event Team Role Oversea the event from start to finish Generate the budget, Appoint committee chairs, Determine the theme, Maintain communication with staff 14 members to head all following committees / /2018 Student Name Group Code: 1
  2. 2. Corporate Relations - Sponsorship Committee Help raise the seed money for the event Identify potential sponsors/donors: Corp & Individual, Possible benefits for sponsors, Deliver the promised benefits to sponsors, Draft strategy for acquiring sponsors, Understand traditional giving cycle of your target sponsor 6 members / /2018 Student Name Group Code: 2
  3. 3. Volunteer Committee Recruits and energizes volunteers for all committee’s Work with all committee’s, Identify volunteer needs for each committee, Communicate regularly with Volunteers, Delegate tasks on day of event 8 members / /2018 Student Name Group Code: 3
  4. 4. Media/PR Committee Promotes the event Decide how the event is going to be promoted, Identify media sponsors, Work with Corporate Relations/Sponsorship Committee re: press release, Communicate thoroughly through various methods – TV, print, radio, web, email, social media, Spreading the word out about the event 6-8 members / /2018 Student Name Group Code: 4
  5. 5. Prize Committee Locate and obtain prizes for the event Work with Sponsorship Committee, Plan award ceremony for prize distribution & sponsorship acknowledgements 6 members / /2018 Student Name Group Code: 5
  6. 6. Emergency Committee To be on standby in case of no shows Be able to cover different areas of the event in case of a no show or other emergency so we aren’t left without proper coverage 3 members / /2018 Student Name Group Code: 6
  7. 7. Decorations Committee Determines necessary decorations based on theme Work with Logistics & Invitations committee, setting up decorations, table setups, place cards, seating 8 members / /2018 Student Name Group Code: 7
  8. 8. Event Planner Planning, coordination with volunteers, vendors, businesses, and other personnel in order to setup and execute a successful function. Organize a function that is a positive experience for all attendees and makes the attendees feel good about the organization, organizers and charity – work with all committee members 1 person / /2018 Student Name Group Code: 8
  9. 9. Budgeting/ Donations Committee Working with a budget for the event Work with Logistics Committee, Return on Investment, Watch ROI, Getting free things, Solicitation letters, Work with Sponsorships 8 members / /2018 Student Name Group Code: 9
  10. 10. Menu Committee Responsible for the menu for the event Work with Logistics Committee, work with caterer on food and drink choices 4 members / /2018 Student Name Group Code: 10
  11. 11. Security Committee Help keep things under control Work with all committees, Keep people safe, Maintaining order during and after the event, extra security for the auction items and donations 10 members / /2018 Student Name Group Code: 11
  12. 12. Guest/VIP Committee To be in charge of guests and VIP’s to make sure they have a great experience Sign up new members, Pre- registration, Admission/Pricing Strategies, Check-in/Registration, Check out, Seating, Hire a photographer, hand out gift bags from sponsors 12 members / /2018 Student Name Group Code: 12
  13. 13. Invitations Committee Overseas all aspects of the invitations Work with the Logistics Committee, Designing the invitations, Mailing the them out, Sending out follow up and thank you cards 5 member / /2018 Student Name Group Code: 13
  14. 14. Entertainment/Program Committee Determines and contracts entertainment and how the event is going to go Work with the logistics committee, Selecting entertainment, Emcee, Guest Speaker, and a Auctioneer for the event, Work with a lighting, audiovisual, and sound crew. 10 member / /2018 Student Name Group Code: 14
  15. 15. Staffing Committee Provide bodies where needed during the event Valet, Ushers, Servers, Hosts & other misc staff 50 members / /2018 Student Name Group Code: 15
  16. 16. Set up/Tear Down Committee Set up & Tear down the event Responsible for setting up the entire event and tearing it down when finished 5 members / /2018 Student Name Group Code: 16

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