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5 Time and Money Savings Tips for
Distributing W2s, 1099s and Paystubs
    Michael Johnson – VP ePayments Relyco
 Kevin Smith - Sales Director Digital Designs, Inc.

                  March 7, 2013
The “Paper” Problem
Paper is inefficient, costs time and money
Need Evidence?
The Federal Government is phasing out paper checks
for all benefit programs - 73 million payments a month
More than 76% of individual tax refunds were
delivered via direct deposit in 2011
More than 68% of Corporation are writing less
checks
UK Phasing out checks – US Next?
Consumer moving rapidly to paperless payments
and statements – Where is your checkbook?
We live in a self-service world
Why Is The Paperless Movement So Strong?

    Time

        Green
        Initiatives
                       Costs
Do you know what the average cost per
document is to produce and distribute pay
checks or direct deposit advices?



           $1.90
                           (Source: NACHA – The Electronic Payments Association)
Do you know the average number of
times a paper check or stub is touched
before reaching the employee?



                9
                           (Source: NACHA – The Electronic Payments Association)
Do You Know the average cost to reprint
a lost tax document?




        $10-25
                           (Source: NACHA – The Electronic Payments Association)
Do you know the average amount
of documents lost or misplaced in
an organization?



           7.5%
                             (Source: PriceWaterhouseCoopers)
Calculate Your Savings!




www.ddilink.com/online-pay-stubs-w-2s
Benefits for Employees

  Opt-In for Paperless W2s & Paystubs

  Self-Service

  View – Print – Email

  Secure Password Protected
Benefits for Employers

   Less Time

   Less Money

   Reduce Support Calls

   Employee Convenience
Employees: 32,000
Locations: 439
Documents: >600,000 pay stubs, 70,000 W-2s per year


The Solution
DocAgent Pay Stubs and W-2s Online
•Frequency
Weekly/Semi-Monthly/Monthly Payrolls + Annual W-2s
•The Benefits
•Competitive Win-Back from ADP - $4,500 / Month Savings!
•Self-Service – 100% Turnover
•Bi-Lingual Support (Spanish)
•Infinium Integration


                                                           11
Demonstration
DocAgent in the Cloud
Example of
Online Pay Stub
Example of Online
IRS-Legal Copy W-2
DocAgent.NET – Mobile Access
DocAgent.NET – Mobile Access
Best Practices = REACH
             The 5 Steps
Recommend Direct Deposit & Online W-2s to
Employees
Eliminate Print Production and Distribution Costs
Allow Secure Web / Workstation Access
Conform Easily to IRS W-2 Regulations
Host Documents in a Secure Cloud Environment
What We Covered

The Problem
The Benefits
Case Study
Demonstration
Q&A



       Where Do We Go From Here?
Doc agent relyco paperless tax webinar 3 6-13

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Doc agent relyco paperless tax webinar 3 6-13

  • 1. 5 Time and Money Savings Tips for Distributing W2s, 1099s and Paystubs Michael Johnson – VP ePayments Relyco Kevin Smith - Sales Director Digital Designs, Inc. March 7, 2013
  • 2. The “Paper” Problem Paper is inefficient, costs time and money Need Evidence? The Federal Government is phasing out paper checks for all benefit programs - 73 million payments a month More than 76% of individual tax refunds were delivered via direct deposit in 2011 More than 68% of Corporation are writing less checks UK Phasing out checks – US Next? Consumer moving rapidly to paperless payments and statements – Where is your checkbook? We live in a self-service world
  • 3. Why Is The Paperless Movement So Strong? Time Green Initiatives Costs
  • 4. Do you know what the average cost per document is to produce and distribute pay checks or direct deposit advices? $1.90 (Source: NACHA – The Electronic Payments Association)
  • 5. Do you know the average number of times a paper check or stub is touched before reaching the employee? 9 (Source: NACHA – The Electronic Payments Association)
  • 6. Do You Know the average cost to reprint a lost tax document? $10-25 (Source: NACHA – The Electronic Payments Association)
  • 7. Do you know the average amount of documents lost or misplaced in an organization? 7.5% (Source: PriceWaterhouseCoopers)
  • 9. Benefits for Employees Opt-In for Paperless W2s & Paystubs Self-Service View – Print – Email Secure Password Protected
  • 10. Benefits for Employers Less Time Less Money Reduce Support Calls Employee Convenience
  • 11. Employees: 32,000 Locations: 439 Documents: >600,000 pay stubs, 70,000 W-2s per year The Solution DocAgent Pay Stubs and W-2s Online •Frequency Weekly/Semi-Monthly/Monthly Payrolls + Annual W-2s •The Benefits •Competitive Win-Back from ADP - $4,500 / Month Savings! •Self-Service – 100% Turnover •Bi-Lingual Support (Spanish) •Infinium Integration 11
  • 18. Best Practices = REACH The 5 Steps Recommend Direct Deposit & Online W-2s to Employees Eliminate Print Production and Distribution Costs Allow Secure Web / Workstation Access Conform Easily to IRS W-2 Regulations Host Documents in a Secure Cloud Environment
  • 19. What We Covered The Problem The Benefits Case Study Demonstration Q&A Where Do We Go From Here?

Editor's Notes

  1. Opt-In (for Paperless W-2s and Pay Stubs) Self-Service View – Print – Email
  2. Less Time to Produce, Handle, and Distribute Greater Security Reduce Support Calls
  3. Instituting Best Practices for Going Paperless in Payroll ( R E A C H ) R ecommend Direct Deposit E liminate Production & Distribution Costs A llow Secure Web / Workstation Access (Employee PCs, Kiosks, Break Rooms) C onform Easily to IRS W-2 Regulations H ost Documents in a Secure SaaS Environment