This document discusses the benefits of distributing W-2s, 1099s, and paystubs electronically rather than using paper. It notes that the average cost per paper document is $1.90 and the average number of times a document is touched before reaching an employee is 9. Transitioning to electronic distribution reduces costs, saves time, and provides employees with online self-service access to view, print, and email their documents securely. The document demonstrates an online payroll solution called DocAgent that provides these paperless capabilities and resulted in $4,500 per month in savings for one company that distributed over 600,000 pay stubs and 70,000 W-2s annually across 439 locations.

1. 5 Time and Money Savings Tips for
Distributing W2s, 1099s and Paystubs
Michael Johnson – VP ePayments Relyco
Kevin Smith - Sales Director Digital Designs, Inc.
March 7, 2013

2. The “Paper” Problem
Paper is inefficient, costs time and money
Need Evidence?
The Federal Government is phasing out paper checks
for all benefit programs - 73 million payments a month
More than 76% of individual tax refunds were
delivered via direct deposit in 2011
More than 68% of Corporation are writing less
checks
UK Phasing out checks – US Next?
Consumer moving rapidly to paperless payments
and statements – Where is your checkbook?
We live in a self-service world

3. Why Is The Paperless Movement So Strong?
Time
Green
Initiatives
Costs

4. Do you know what the average cost per
document is to produce and distribute pay
checks or direct deposit advices?
$1.90
(Source: NACHA – The Electronic Payments Association)

5. Do you know the average number of
times a paper check or stub is touched
before reaching the employee?
9
(Source: NACHA – The Electronic Payments Association)

6. Do You Know the average cost to reprint
a lost tax document?
$10-25
(Source: NACHA – The Electronic Payments Association)

7. Do you know the average amount
of documents lost or misplaced in
an organization?
7.5%
(Source: PriceWaterhouseCoopers)

8. Calculate Your Savings!
www.ddilink.com/online-pay-stubs-w-2s

9. Benefits for Employees
Opt-In for Paperless W2s & Paystubs
Self-Service
View – Print – Email
Secure Password Protected

10. Benefits for Employers
Less Time
Less Money
Reduce Support Calls
Employee Convenience

11. Employees: 32,000
Locations: 439
Documents: >600,000 pay stubs, 70,000 W-2s per year
The Solution
DocAgent Pay Stubs and W-2s Online
•Frequency
Weekly/Semi-Monthly/Monthly Payrolls + Annual W-2s
•The Benefits
•Competitive Win-Back from ADP - $4,500 / Month Savings!
•Self-Service – 100% Turnover
•Bi-Lingual Support (Spanish)
•Infinium Integration
11

12. Demonstration

13. DocAgent in the Cloud

14. Example of
Online Pay Stub

15. Example of Online
IRS-Legal Copy W-2

16. DocAgent.NET – Mobile Access

17. DocAgent.NET – Mobile Access

18. Best Practices = REACH
The 5 Steps
Recommend Direct Deposit & Online W-2s to
Employees
Eliminate Print Production and Distribution Costs
Allow Secure Web / Workstation Access
Conform Easily to IRS W-2 Regulations
Host Documents in a Secure Cloud Environment

19. What We Covered
The Problem
The Benefits
Case Study
Demonstration
Q&A
Where Do We Go From Here?