IaC & GitOps in a Nutshell - a FridayInANuthshell Episode.pdf
Office 365 Accessibility - ATIA
1. Create Accessible & Engaging
Classroom Content with
Office 365
Hector Minto, Microsoft Accessibility Technical Evangelist
Malavika Rewari, Microsoft 365 Product Marketing Manager
Network,
Learn,
Share
Slides at aka.ms/AccessibleClassroomContent
2. 2
Learning Objectives
1. Make audio content more accessible leveraging one free
tool: Presentation Translator add-in by Microsoft Garage
2. Make visual content more accessible leveraging two free
services: Automatic Alt-Text for images in Office 365 and
Slide Recordings in PowerPoint
3. Make text content more accessible leveraging three free
tools: Accessibility Checker and Accessible Templates in
Office 365 and Office Lens
3. Survey shows US K-12
classrooms are diverse, and
teachers need to give all students
equal opportunities to learn
• A study from Scholastic highlights the diversity in
US K-12 classrooms:
• 99% of teachers have students in their classrooms
who need assistance/intervention for social,
emotional, or behavioral reasons.
• 73% of teachers report working in classrooms with
student reading levels that span four or more grade
levels.
• 72% of classrooms have special education
students.
• 52% of teachers in the United States have English
language learners in their classrooms.
5. LMS Data shows slow progress
in course content accessibility
in North American higher
education institutions
• Blackboard Ally examined 5 years
of data, spanning 21 million course
content items across 700,000
courses at North American higher
education institutions and found:
• 77.9% of images don’t have
alternative descriptions
• 47.1% of documents don’t have
headings
• 44.6% of all PDFs are untagged
• 35% of all documents have
contrast issues
6. “No one should have to ask for
access, it should just be there.”
Marlee Matlin
Academy Award Winning Actress
Outside In Talk at Microsoft
December 2016
7. How can Office 365
help you ensure
classroom content
accessibility?
8. Office 365 enables communication in multiple
accessible formats
AUDIO ACCESSIBILITY VISUAL ACCESSIBILITY TEXT ACCESSIBILITY
9. Office 365 enables communication in multiple
accessible formats
Automatic live captions for
PowerPoint via Microsoft Garage
Presentation Translator add-in
Automatic audio transcription
for videos in English and Spanish
in Microsoft Stream and with
Translator in Skype for Windows 10
Ability to add closed captions for
embedded audio/video in
PowerPoint and Sway
VISUAL ACCESSIBILITY TEXT ACCESSIBILITY
10. Office 365 enables communication in multiple
accessible formats
Automatic alt-text suggestions
for images in Word and
PowerPoint
Ability to add alternative text
descriptions to visual objects in all
apps
Ability to record narrations of
PowerPoint slides and embed
audio recordings in OneNote and
Sway
AUDIO ACCESSIBILITY TEXT ACCESSIBILITY
11. Office 365 enables communication in multiple
accessible formats
Transform printed text into
searchable Office files with OCR
via Office Lens
Make content easy to navigate
with built-in accessible Styles
Make hyperlinks more readable
by adding display names, auto-
generated for Recent Items in Link
Gallery
AUDIO ACCESSIBILITY VISUAL ACCESSIBILITY
12. New in Word and PowerPoint: Automatic Image Descriptions
13. Office 365 enables authors to find, fix and avoid
accessibility issues
ACCESSIBILITY
CHECKERS
In Office PC, Mac and Online apps to
easily find accessibility issues
With detailed guidance to fix issues
ACCESSIBLE
TEMPLATES
For Word, Excel and PowerPoint to get
started on the right track
Searchable by keyword “accessible”
EXPORT AND EMAIL
ACCESSIBILITY
See MailTips prior to sending emails
to those who prefer accessible content
Export as tagged PDFs from Office
14. Coming soon in Word: Fix It within Accessibility Checker
15. Recent Feedback
As teachers, we want every student to succeed. Using Office 365’s inbuilt
accessibility checker enables educators to create educational materials that
remove the barrier to learning. Accessibility Checker, quickly and easily reviews
your documents, tells you what to fix, why it is barrier to learning and then
most importantly shows you how to fix it.
- A Digital inclusion specialist and accessibility advocate
16. Office’s Accessible-Authoring Journey
Office 2010
Remediation-centric
Accessibility checker in Word, Excel, PowerPoint
for PCs
Available at no cost, offline, no further
installations required
Generally Available in Office 365
Improved Remediation
Improved accessibility checker workflow, in-app
guidance, and help documentation
New accessibility checker in Office for Mac and
Office Online + in more Office for PC apps
Improved tagged PDF generation
New Prevention Capabilities
Improved accessible templates and themes
New accessible authoring capabilities in Office
apps on every device (e.g. alt text, headers)
New intelligent services for faster creation of
more accessible content (Designer, Editor,
Automatic alt text suggestions, Automatic
accessible hyperlinks to recent Office
documents)
New Sharing Capabilities
New accessibility checker in Outlook
New reminders when sending emails to users
who prefer accessible content in Outlook Web
Coming Next in Office 365
• Accessibility Checker improvements in Office 365
apps for PCs (controls surfaced within checker to
fix detected issues)
• Alt-text improvements in Office 365 apps for PCs
(Win32: Word/PPT: Auto Alt Text on Pictures*, –
Win32: PPT: Donate to Science for Reviewed Auto
Alt Text (AI Training)*)
• Visio – Accessible sample diagrams and first party
templates
• Visio Online – Accessibility Checker
17. 17
5 Microsoft sites to bookmark and share
1. Training on Creating a Digitally Inclusive Learning
Aka.ms/AchievementForAll
2. Educator Training on Inclusive Content
aka.ms/AccessibleContentTraining
3. Office Support Trainings
Create more accessible slides, create more accessible documents,
create accessible workbooks and improve email accessibility
4. Answer Desk for Accessibility Support
aka.ms/Edad
5. Microsoft Accessibility Overview
Microsoft.com/Accessibility
18. 18
5 free Microsoft tools to try today
1. Communicate and collaborate seamlessly with Office 365
Aka.ms/OfficeEducation
2. Engage your diverse audience by presenting with subtitles
Aka.ms/TranslatorForEducation
3. Create assignments that are accessible by design
Aka.ms/AccessibleTemplates
4. Go paper-less with Office Lens and Seeing AI
Aka.ms/OfficeLens & microsoft.com/en-us/seeing-ai/
5. Encourage independent reading and writing
Onenote.com/LearningTools
19. 19
Related Microsoft Sessions in BOCA IV at ATIA 2018
• Thursday at 8am: aka.ms/MicrosoftAccessibilityAtAtia
• Thursday at 1pm: aka.ms/MicrosoftEducationAtAtia
• Friday at 4.30pm: aka.ms/WindowsAccessibilityAtAtia
20. 20
Thank you for Attending!
• CEUs: Session Code: EDU-45
– More info at: https://www.atia.org/conference/education-program/ceus/
– Visit the information desk for more information on CEUs. ASHA and ACVREP forms must be submitted
before departing the conference. AOTA and IACET forms can be submitted online.
• ATIA is an Approved Provider for IACET and AOTA CEUs. Please note there is a $15 fee for AOTA CEUs.
• Session Evaluation
– Help us improve the quality of our conference by completing your session evaluation form in the mobile
app.
• Handouts
– Handouts are available at: www.atia.org/orlandohandouts
– Handout link remains live for 3 months after the conference ends.