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Create Accessible & Engaging
Classroom Content with
Office 365
Hector Minto, Microsoft Accessibility Technical Evangelist
Malavika Rewari, Microsoft 365 Product Marketing Manager
Network,
Learn,
Share
Slides at aka.ms/AccessibleClassroomContent
2
Learning Objectives
1. Make audio content more accessible leveraging one free
tool: Presentation Translator add-in by Microsoft Garage
2. Make visual content more accessible leveraging two free
services: Automatic Alt-Text for images in Office 365 and
Slide Recordings in PowerPoint
3. Make text content more accessible leveraging three free
tools: Accessibility Checker and Accessible Templates in
Office 365 and Office Lens
Survey shows US K-12
classrooms are diverse, and
teachers need to give all students
equal opportunities to learn
• A study from Scholastic highlights the diversity in
US K-12 classrooms:
• 99% of teachers have students in their classrooms
who need assistance/intervention for social,
emotional, or behavioral reasons.
• 73% of teachers report working in classrooms with
student reading levels that span four or more grade
levels.
• 72% of classrooms have special education
students.
• 52% of teachers in the United States have English
language learners in their classrooms.
Lawsuits for inaccessible course content are on the rise
LMS Data shows slow progress
in course content accessibility
in North American higher
education institutions
• Blackboard Ally examined 5 years
of data, spanning 21 million course
content items across 700,000
courses at North American higher
education institutions and found:
• 77.9% of images don’t have
alternative descriptions
• 47.1% of documents don’t have
headings
• 44.6% of all PDFs are untagged
• 35% of all documents have
contrast issues
“No one should have to ask for
access, it should just be there.”
Marlee Matlin
Academy Award Winning Actress
Outside In Talk at Microsoft
December 2016
How can Office 365
help you ensure
classroom content
accessibility?
Office 365 enables communication in multiple
accessible formats
AUDIO ACCESSIBILITY VISUAL ACCESSIBILITY TEXT ACCESSIBILITY
Office 365 enables communication in multiple
accessible formats
Automatic live captions for
PowerPoint via Microsoft Garage
Presentation Translator add-in
Automatic audio transcription
for videos in English and Spanish
in Microsoft Stream and with
Translator in Skype for Windows 10
Ability to add closed captions for
embedded audio/video in
PowerPoint and Sway
VISUAL ACCESSIBILITY TEXT ACCESSIBILITY
Office 365 enables communication in multiple
accessible formats
Automatic alt-text suggestions
for images in Word and
PowerPoint
Ability to add alternative text
descriptions to visual objects in all
apps
Ability to record narrations of
PowerPoint slides and embed
audio recordings in OneNote and
Sway
AUDIO ACCESSIBILITY TEXT ACCESSIBILITY
Office 365 enables communication in multiple
accessible formats
Transform printed text into
searchable Office files with OCR
via Office Lens
Make content easy to navigate
with built-in accessible Styles
Make hyperlinks more readable
by adding display names, auto-
generated for Recent Items in Link
Gallery
AUDIO ACCESSIBILITY VISUAL ACCESSIBILITY
New in Word and PowerPoint: Automatic Image Descriptions
Office 365 enables authors to find, fix and avoid
accessibility issues
ACCESSIBILITY
CHECKERS
In Office PC, Mac and Online apps to
easily find accessibility issues
With detailed guidance to fix issues
ACCESSIBLE
TEMPLATES
For Word, Excel and PowerPoint to get
started on the right track
Searchable by keyword “accessible”
EXPORT AND EMAIL
ACCESSIBILITY
See MailTips prior to sending emails
to those who prefer accessible content
Export as tagged PDFs from Office
Coming soon in Word: Fix It within Accessibility Checker
Recent Feedback
As teachers, we want every student to succeed. Using Office 365’s inbuilt
accessibility checker enables educators to create educational materials that
remove the barrier to learning. Accessibility Checker, quickly and easily reviews
your documents, tells you what to fix, why it is barrier to learning and then
most importantly shows you how to fix it.
- A Digital inclusion specialist and accessibility advocate
Office’s Accessible-Authoring Journey
Office 2010
Remediation-centric
 Accessibility checker in Word, Excel, PowerPoint
for PCs
 Available at no cost, offline, no further
installations required
Generally Available in Office 365
Improved Remediation
 Improved accessibility checker workflow, in-app
guidance, and help documentation
 New accessibility checker in Office for Mac and
Office Online + in more Office for PC apps
 Improved tagged PDF generation
New Prevention Capabilities
 Improved accessible templates and themes
 New accessible authoring capabilities in Office
apps on every device (e.g. alt text, headers)
 New intelligent services for faster creation of
more accessible content (Designer, Editor,
Automatic alt text suggestions, Automatic
accessible hyperlinks to recent Office
documents)
New Sharing Capabilities
 New accessibility checker in Outlook
 New reminders when sending emails to users
who prefer accessible content in Outlook Web
Coming Next in Office 365
• Accessibility Checker improvements in Office 365
apps for PCs (controls surfaced within checker to
fix detected issues)
• Alt-text improvements in Office 365 apps for PCs
(Win32: Word/PPT: Auto Alt Text on Pictures*, –
Win32: PPT: Donate to Science for Reviewed Auto
Alt Text (AI Training)*)
• Visio – Accessible sample diagrams and first party
templates
• Visio Online – Accessibility Checker
17
5 Microsoft sites to bookmark and share
1. Training on Creating a Digitally Inclusive Learning
Aka.ms/AchievementForAll
2. Educator Training on Inclusive Content
aka.ms/AccessibleContentTraining
3. Office Support Trainings
Create more accessible slides, create more accessible documents,
create accessible workbooks and improve email accessibility
4. Answer Desk for Accessibility Support
aka.ms/Edad
5. Microsoft Accessibility Overview
Microsoft.com/Accessibility
18
5 free Microsoft tools to try today
1. Communicate and collaborate seamlessly with Office 365
Aka.ms/OfficeEducation
2. Engage your diverse audience by presenting with subtitles
Aka.ms/TranslatorForEducation
3. Create assignments that are accessible by design
Aka.ms/AccessibleTemplates
4. Go paper-less with Office Lens and Seeing AI
Aka.ms/OfficeLens & microsoft.com/en-us/seeing-ai/
5. Encourage independent reading and writing
Onenote.com/LearningTools
19
Related Microsoft Sessions in BOCA IV at ATIA 2018
• Thursday at 8am: aka.ms/MicrosoftAccessibilityAtAtia
• Thursday at 1pm: aka.ms/MicrosoftEducationAtAtia
• Friday at 4.30pm: aka.ms/WindowsAccessibilityAtAtia
20
Thank you for Attending!
• CEUs: Session Code: EDU-45
– More info at: https://www.atia.org/conference/education-program/ceus/
– Visit the information desk for more information on CEUs. ASHA and ACVREP forms must be submitted
before departing the conference. AOTA and IACET forms can be submitted online.
• ATIA is an Approved Provider for IACET and AOTA CEUs. Please note there is a $15 fee for AOTA CEUs.
• Session Evaluation
– Help us improve the quality of our conference by completing your session evaluation form in the mobile
app.
• Handouts
– Handouts are available at: www.atia.org/orlandohandouts
– Handout link remains live for 3 months after the conference ends.
@hminto
@MalavikaRewari
Network,
Learn,
Share
Create Accessible &
Engaging Classroom
Content with Office 365
Slides for this session are at aka.ms/AccessibleClassroomContent

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Office 365 Accessibility - ATIA

  • 1. Create Accessible & Engaging Classroom Content with Office 365 Hector Minto, Microsoft Accessibility Technical Evangelist Malavika Rewari, Microsoft 365 Product Marketing Manager Network, Learn, Share Slides at aka.ms/AccessibleClassroomContent
  • 2. 2 Learning Objectives 1. Make audio content more accessible leveraging one free tool: Presentation Translator add-in by Microsoft Garage 2. Make visual content more accessible leveraging two free services: Automatic Alt-Text for images in Office 365 and Slide Recordings in PowerPoint 3. Make text content more accessible leveraging three free tools: Accessibility Checker and Accessible Templates in Office 365 and Office Lens
  • 3. Survey shows US K-12 classrooms are diverse, and teachers need to give all students equal opportunities to learn • A study from Scholastic highlights the diversity in US K-12 classrooms: • 99% of teachers have students in their classrooms who need assistance/intervention for social, emotional, or behavioral reasons. • 73% of teachers report working in classrooms with student reading levels that span four or more grade levels. • 72% of classrooms have special education students. • 52% of teachers in the United States have English language learners in their classrooms.
  • 4. Lawsuits for inaccessible course content are on the rise
  • 5. LMS Data shows slow progress in course content accessibility in North American higher education institutions • Blackboard Ally examined 5 years of data, spanning 21 million course content items across 700,000 courses at North American higher education institutions and found: • 77.9% of images don’t have alternative descriptions • 47.1% of documents don’t have headings • 44.6% of all PDFs are untagged • 35% of all documents have contrast issues
  • 6. “No one should have to ask for access, it should just be there.” Marlee Matlin Academy Award Winning Actress Outside In Talk at Microsoft December 2016
  • 7. How can Office 365 help you ensure classroom content accessibility?
  • 8. Office 365 enables communication in multiple accessible formats AUDIO ACCESSIBILITY VISUAL ACCESSIBILITY TEXT ACCESSIBILITY
  • 9. Office 365 enables communication in multiple accessible formats Automatic live captions for PowerPoint via Microsoft Garage Presentation Translator add-in Automatic audio transcription for videos in English and Spanish in Microsoft Stream and with Translator in Skype for Windows 10 Ability to add closed captions for embedded audio/video in PowerPoint and Sway VISUAL ACCESSIBILITY TEXT ACCESSIBILITY
  • 10. Office 365 enables communication in multiple accessible formats Automatic alt-text suggestions for images in Word and PowerPoint Ability to add alternative text descriptions to visual objects in all apps Ability to record narrations of PowerPoint slides and embed audio recordings in OneNote and Sway AUDIO ACCESSIBILITY TEXT ACCESSIBILITY
  • 11. Office 365 enables communication in multiple accessible formats Transform printed text into searchable Office files with OCR via Office Lens Make content easy to navigate with built-in accessible Styles Make hyperlinks more readable by adding display names, auto- generated for Recent Items in Link Gallery AUDIO ACCESSIBILITY VISUAL ACCESSIBILITY
  • 12. New in Word and PowerPoint: Automatic Image Descriptions
  • 13. Office 365 enables authors to find, fix and avoid accessibility issues ACCESSIBILITY CHECKERS In Office PC, Mac and Online apps to easily find accessibility issues With detailed guidance to fix issues ACCESSIBLE TEMPLATES For Word, Excel and PowerPoint to get started on the right track Searchable by keyword “accessible” EXPORT AND EMAIL ACCESSIBILITY See MailTips prior to sending emails to those who prefer accessible content Export as tagged PDFs from Office
  • 14. Coming soon in Word: Fix It within Accessibility Checker
  • 15. Recent Feedback As teachers, we want every student to succeed. Using Office 365’s inbuilt accessibility checker enables educators to create educational materials that remove the barrier to learning. Accessibility Checker, quickly and easily reviews your documents, tells you what to fix, why it is barrier to learning and then most importantly shows you how to fix it. - A Digital inclusion specialist and accessibility advocate
  • 16. Office’s Accessible-Authoring Journey Office 2010 Remediation-centric  Accessibility checker in Word, Excel, PowerPoint for PCs  Available at no cost, offline, no further installations required Generally Available in Office 365 Improved Remediation  Improved accessibility checker workflow, in-app guidance, and help documentation  New accessibility checker in Office for Mac and Office Online + in more Office for PC apps  Improved tagged PDF generation New Prevention Capabilities  Improved accessible templates and themes  New accessible authoring capabilities in Office apps on every device (e.g. alt text, headers)  New intelligent services for faster creation of more accessible content (Designer, Editor, Automatic alt text suggestions, Automatic accessible hyperlinks to recent Office documents) New Sharing Capabilities  New accessibility checker in Outlook  New reminders when sending emails to users who prefer accessible content in Outlook Web Coming Next in Office 365 • Accessibility Checker improvements in Office 365 apps for PCs (controls surfaced within checker to fix detected issues) • Alt-text improvements in Office 365 apps for PCs (Win32: Word/PPT: Auto Alt Text on Pictures*, – Win32: PPT: Donate to Science for Reviewed Auto Alt Text (AI Training)*) • Visio – Accessible sample diagrams and first party templates • Visio Online – Accessibility Checker
  • 17. 17 5 Microsoft sites to bookmark and share 1. Training on Creating a Digitally Inclusive Learning Aka.ms/AchievementForAll 2. Educator Training on Inclusive Content aka.ms/AccessibleContentTraining 3. Office Support Trainings Create more accessible slides, create more accessible documents, create accessible workbooks and improve email accessibility 4. Answer Desk for Accessibility Support aka.ms/Edad 5. Microsoft Accessibility Overview Microsoft.com/Accessibility
  • 18. 18 5 free Microsoft tools to try today 1. Communicate and collaborate seamlessly with Office 365 Aka.ms/OfficeEducation 2. Engage your diverse audience by presenting with subtitles Aka.ms/TranslatorForEducation 3. Create assignments that are accessible by design Aka.ms/AccessibleTemplates 4. Go paper-less with Office Lens and Seeing AI Aka.ms/OfficeLens & microsoft.com/en-us/seeing-ai/ 5. Encourage independent reading and writing Onenote.com/LearningTools
  • 19. 19 Related Microsoft Sessions in BOCA IV at ATIA 2018 • Thursday at 8am: aka.ms/MicrosoftAccessibilityAtAtia • Thursday at 1pm: aka.ms/MicrosoftEducationAtAtia • Friday at 4.30pm: aka.ms/WindowsAccessibilityAtAtia
  • 20. 20 Thank you for Attending! • CEUs: Session Code: EDU-45 – More info at: https://www.atia.org/conference/education-program/ceus/ – Visit the information desk for more information on CEUs. ASHA and ACVREP forms must be submitted before departing the conference. AOTA and IACET forms can be submitted online. • ATIA is an Approved Provider for IACET and AOTA CEUs. Please note there is a $15 fee for AOTA CEUs. • Session Evaluation – Help us improve the quality of our conference by completing your session evaluation form in the mobile app. • Handouts – Handouts are available at: www.atia.org/orlandohandouts – Handout link remains live for 3 months after the conference ends.
  • 21. @hminto @MalavikaRewari Network, Learn, Share Create Accessible & Engaging Classroom Content with Office 365 Slides for this session are at aka.ms/AccessibleClassroomContent