The Presentation is about the innovation in QF Procurement

1. Qatar Foundation Procurement
Innovation
Moustafa Helmy
Head of Systems Support (E-Procurement)
mhelmy@qf.org.qa

2. Qatar Foundation Is a private, non-profit organization
founded in 1995
Aiming to unlock human potential through
Education, Science, and Community Development
Vision
Through education and research, Qatar Foundation
leads human, social, and economic development of
Qatar; making Qatar a nation that can be a vanguard for
productive change in the region and a role model for the
broader international community.
QATAR FOUNDATION

3. OUR PILLARS
Through its three pillars, Qatar Foundation strives to build new bridges, create
knowledge and foster a post-carbon economy through innovative projects and
partnerships with world-renowned international institutions.
Education
• Bringing world-
class education to
Qatar to create
our own education
sector in which
young people can
develop skills
required for the
knowledge
economy.
Science
Building Qatar’s
innovation and
technology capacity
by developing and
commercializing
solutions through key
sciences.
Community Dev.
• Fostering an open
progressive society
appropriate to the
knowledge
economy, while
enhancing our
cultural life and
protecting Qatar’s
heritage.

4. EDUCATION CITY
Education City is Qatar Foundation’s flagship project. It covers 15 million square
meters and is home to a wide range of educational and research facilities, branch
campuses and some of the world’s leading universities – all within walking distance
from each other.
Our programs include: medicine, engineering, business, journalism, design,
computer science, foreign service and Islamic studies. We also offer primary,
secondary and high school programs.

5. Site Area: 15,000,000 m2
EDUCATION CITY

6. SCIENCE AND TECHNOLOGY
QSTP is a place “where research goes to work.” Here over 30 companies and
universities come together to develop cutting-edge technologies, create
opportunities for scientists and entrepreneurs, build the innovative business of
tomorrow, and develop a sustainable, knowledge-based economy in Qatar.
QSTP is also an incubator for entrepreneurs to launch start-up technology
businesses and initiatives.

7. COMMUNITY DEVELOPMENT
While our Education and Science / Research pillars will yield results over years and
generations, our Community Development initiatives aim to meet the immediate needs
of today. Targeting the local and regional communities, these projects cover a diverse
range of topics including social and cultural development, health awareness, family
issues and childhood education.

8. Procurement Vision & Mission
Vision
• To become the regional procurement centre of
excellence, providing services that match world class
Mission
• To provide QF and its constituents total supply chain
management services that meet world class
standards ensuring right quality, favorable lifetime
cost, protective terms and compliance with applicable
policies and laws

9. Procurement - Achievement
Qatar Foundation (QF) has achieved CIPS’ highest award for
world-class procurement, the Corporate Certification Advanced
Standard – platinum.
In QF’s journey towards excellence, a robust
policies, processes and procedures
developed and implemented , It is essential
that QF benchmark itself against a world-class
standard and thus chart out a roadmap for
future progress. CIPS platinum certification
has helped QF in this independent
assessment of QF’s current status and to
develop a roadmap for the future.
The certification is just the beginning. It has
helped QF in identifying the areas that need
improvement and that need more focus on

10. Procurement
Directorate
Business Support
Supply & Logistics
Strategic Sourcing
Service Contracts
Warehousing
Procurement - Structure

11. Need
Identification
Secure
Funds
Submit
approved MR
through ERP
Necessary to
have approved
budget before
proceeding
with request
Define the requirement
clearly and completely.
Obtain help from
Procurement if required
Give reasonable lead
time.
All communications
with the supplier are
through Procurement
MR
Assignment
Buyer liaises
with end users
for clarifications
if any
Procurement receives
approved MR and
assigns it to buyer
Clarifications &
Requirement
Firming
Procurement Process - Requisition

12. RFQ
Creation
Receiving
Quotations
Technical
Evaluation
PO
Creation
Contract
Administration
Buyers resolve
suppliers
clarifications, and
receive quotations
MR is converted to
PO/BPA
Technical bids are
sent to end users
for evaluation
Service
Contracts are
administered by
the end user
Buyer clarifies with
requestor,
contacts suppliers,
and prepare
RFQ/Advertiseme
nt
Commercial
Evaluation
Procurement carries
out Commercial
Evaluation of
technically accepted
bidders
Supplier
Selection
Lowest cost
technically
acceptable
bidder is
selected
Material Receipt
& distribution
Material is received
by the warehouse
and delivered to the
requester
Completion,
payment and
closeout
Procurement Process - Purchasing

13. Innovation In Procurement
 From QF’s Vision & Mission, the Three
Pillars, and Procurement Vision & Mission it
is clearly visible that QF exists to unlock
human potential and promote creativity
and innovation.
 The concept of knowledge economy and
the leading human capital translates into
nothing other than innovation and
creativity.
 The phrase the regional procurement
center of excellence means competitive
advantage that happens through
creativity and innovation.

14.  Educate and develop local vendors
(E-Sourcing through the Supplier
Online Portal , and Enabling online
Tendering “e-Tendering”)
 Enhanced category management (Re-
structure Procurement Organization)
 Procurement planning Initiatives
 Monitor the Procurement Performance
through the BI Solutions.
Procurement Innovation - Initiatives

15.  Decentralized Selected Purchasing
Functions to Specific Centers to Raise
PO Directly on ERP with Approved
Suppliers (PO by end-user)
 I-Procurement implementation
(Cataloging System)
 Mobile Supply Chain for Wireless
Receiving & Dispatching
Procurement Innovation - Initiatives

16. Procurement Innovation - People
Business Process Improvement
Suggesting entity
(Stakeholder)
Procurement
IT

17. Procurement Innovation - Process
Suggesting
entity
(Submit Idea)
Procurement
Business
Support
Department
(Prioritization
and
Assessment)
Procurement
Business
Support
Department
(Project
Management
Processes)
Procurement
Relations Hub
Business Case
and Project Plan
BPI
Directorate
And
IT PMO
(Project
Management
Processes)

18. Procurement Innovation - Process

19. Integrated
ERP
environmen
t
Procurement
Relations Hub
Skills
Development
Online
connectivity
with
suppliers
Well
established
policies and
procedures
Rewards and
Recognition
Scheme
Procurement Innovation - Infrastructure

20. ERP for integration of all processes from procure to pay
Fully automated offices using MS office & other tools
SharePoint for collaborative working
MS project for project management
Business Intelligence dashboards for EPM
Enterprise budgeting& planning Solution
Central unified help desk for suppliers and customers
Procurement Innovation - Tools

21. Procurement Innovation - Metrics
Supplier performance appraisals
Monitor KPIs related to SLA
Monitoring and control of Innovation &
improvement initiatives
Monitoring of delivery commitments
Continuous process
measurements and
controls
Customer
Satisfaction
Surveys

22. Thank You
Q & A