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Going Digital - Paper to Electronic Record Management(ERM) System

Enterprise Record Management System is gaining traction as more & more organizations are going digital. Explore ERM system with Multidots!!

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Going Digital - Paper to Electronic Record Management(ERM) System

  1. 1. Going Digital - Paper to Electronic Record Management (ERM) System
  2. 2. Table of Contents 1. What is ERM Software? 2. Who needs ERM software? 3. The Technology Behind - OCR 4. Why ERM Software? 5. Digital Transformation - A structured Process implementation 6. A Real Industry Solution 7. RoI & Advantages of ERM Software
  3. 3. What is ERM Software?
  4. 4. Overview of ERM Sofware
  5. 5. ERM or Electronic Record Management Software helps scan the handwritten, printed or typed paper documents and convert into the digital format. ERM is the best possible way to make information available to variety of users quickly and in desired way wtih ease of use. Nowadays, with the advent of cloud storage, the digital data can be easily stored on cloud. This helps data to be available to anyone anywhere.
  6. 6. Who needs ERM Software?
  7. 7. Any Organisation that, • has large amount of paper documents • faces problem of storing hard copies in various sizes and files • is concerned about saving environment and eliminate wastage of papers • is keen to improve business processes • wishes to increase productivity • is planning to bring in workflow effectiveness • wants to reduce document printing, storage and retrieval cost
  8. 8. OCR- Optical Character Recognizer
  9. 9. OCR is a part of the software that converts printed, typed or handwritten text into digital format. The text might include numeric characters, symbols or letters. ✓ Manual document handling decreases the efficiency of work, thereby compelling enterprises to rely more on digital files. ✓ The increasing demand of digitalization requires the documents to be stored and shared via electronic means.
  10. 10. Paper Documents to Digital Files Storing information in paper documents has numerous disadvantages. Therefore, enterprises shifted their storage system from paper files to digital files. The key benefits of digitalization of storage:
  11. 11. Digital Transformation - A Structured Process
  12. 12. Technical Process of ERM Software The mechanism of character recognition of ERM is same as human beings recognizing objects.
  13. 13. The Process • At first, the program of the software analyzes the structure of the document image. It divides the page into small entities – text blocks, images, designs etc. • The lines are segmented into words and then into characters. After this, the program compares with a set of pattern images. • The comparison takes place based on the hypotheses about a particular character. • It then analyzes numerous variants of breaking lines to words and words to characters. • Finally, it processes different hypothesis and based on these hypothesis, it recognizes the text.
  14. 14. A Real Industry Solution
  15. 15. ERM Software is Best Suited for... • Legal Departments, Practices and Offices • Healthcare Services, Private Practices, Hospitals • Insurance Sector • Book Keeping and Accounts Dept. • Revenue & Civil Records Management • Construction and Real Estate • Government Departments and Agencies • Educational Institutions (College, Schools etc.)
  16. 16. The RoI & Key Advantages of Multidots’ ERM Software
  17. 17. Why Use Multidots’ ERM Software? - Electronic Record Management Software has below stated salient benefits ensuring early Return on Investments (RoI) • Makes business future ready with improved effectiveness • Enhances document security • Easy Compliance with company norms and policy • Efficient Disaster Recovery management
  18. 18. • Quick Collaboration with vendors as well as Colleagues • Reduces cost of storage, inventory handling and retrieval • Less Use of Paper – Environment Friendly • Can be extended to desired user base with effective role management and user authorisation • Scalable and integrable • Saves Time and Money
  19. 19. Enterprise Features of ERM Software • Conversions produce fully text searchable documents. • Language compatibility enhancing the capabilities of ERM software. • Proof reading of documents can be done easily in the digital format. • The document can be easily converted to XML, HTML formats. • The software provides quality support to the issues being raised during the process of digital transformation. • Effective User Authentication & Role Management
  20. 20. Multidots Solutions Pvt. Ltd. C-202, Ganesh Meridian, Nr. Sola Over Bridge, S.G. Highway, Sola Ahmedabad – 380060, Gujarat, INDIA +91-79-2970-8121 Multidots Inc. 2301 Gallows Road Suite 205, Dunn Loring, Virginia – 22027, United States +1-646-568-5447 inquiry@multidots.com inquiry.multidots
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Enterprise Record Management System is gaining traction as more & more organizations are going digital. Explore ERM system with Multidots!!

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