QUARRY MANAGEMENT SYSYEM
Presentation before the Jury Committee for
The National Award on e-Governance
M. Vallalar, I.A.S.
Tamil Nadu Minerals Limited
(A Government of Tamil Nadu Undertaking)
31, Kamrajar Salai, Chepauk
Chennai 600 005
• About TAMIN
• Key Issues and Challenges Faced
• E-Governance Interventions Implemented
• Benefits Realized
• Future Directions
• Conclusion and Summary
Quarry Colombo Zubrana
• Established in April 1978, wholly owned
by the Government of Tamil Nadu.
• Workforce of 1311 personnel including
Administrative, Technical and Workers
(Skilled, Semi-skilled, etc.)
• Exploits, processes and markets raw
granite blocks and granite value added
• Processes and markets major minerals
such as Graphite, Silica Sand,
Vermiculite, Limestone and Quartz &
• Mines, quarries, divisional offices and
factories are spread over in various
parts of the State (600 Kms)
• Exporting to countries as USA, Spain,
Italy, China, Japan, Dubai, Poland,
Slovenia, Croatia etc.
Mini Tile Plants
Key Issues and Challenges Faced
Local Management of individual
Quarries, Divisional Offices and
Factories caused lack of
effective controls / monitoring
Reports were sent to the TAMIN
Head Office from mines &
quarries on weekly basis and
Low Focus / Visibility on ground
operations due to non
availability of data on daily
Day-to-day monitoring not
Manipulation / mis-interpretation
Manual system caused low
visibility, inaccuracy and
unreliable reports from the
TAMIN has introduced a new web based software “Quarry
Management System” called QMS during Nov.2012.
It is a centrally managed software that collects data of
production / sales / despatches etc. in the quarry / mine / factory
on a daily basis
It converts the data into reports for efficient and transparent
management with high accuracy.
It is a unique software, designed and developed based on
QMS is not mere computerization of office. It was designed to
integrate various kinds of mining activities like production,
recovery percentage, mine wastage, sales, mine safety and
optimum utilization of men & machinery
QMS – An innovative effort
Low cost in-house equipment provided
Alignment of software system
developed and the processes
Provided Adequate Training and
Capacity Enhancements by providing
equipment's and support
Removed manual processes after
implementation of e-governance
Constituted a Mine Auditing
Committee to physically validate data
entered in QMS
TAMIN Granites, Chennai
Project cost: Rs. 6 Lakhs
Used Open Source Technology
Developed Platform (Front end): PHP
Database (Back end): MySQL
Hosted at: TAMIN Server at Head
Utilized BSNL for connectivity
Hardware firewall: SonicWall 2040
Software: Symantec Endpoint
Home Page of QMS
Entries made in Divisional Offices – Single Entry on daily basis and Multiple View,
Locking of entries after certain time
Multiple MIS reports are generated daily
• Production Performance, Sales Performance, Stock Availability
• Shift-wise Men & Machinery Performance, Under-utilized Machinery List
• Non-working Machinery with its Service Status
• Fuel Consumption Details
• Important Materials / Machinery Requirements for Continuous Quarry
• Follow up of Court Cases, Tender Status
• Statutory Requirements of Mines
Consolidation of Data at Head Office Level
Daily Dashboard Report for MD Generated by System and interaction enabled
with field by online chatting
Daily Review and consequent Decisions made at Head Office.
Portal Provided for Sales Function.
Analysis -> Discuss -> Directs online
Training and Capacity Building
Provided equipment – Laptop, Cameras,
Data Card and Connectivity to all required
officers / quarries / mines / factories.
Provided Training in Computer Systems and
Applications to all officers and staff.
Provided Training in Photography to staff.
Designated one day in a month for training
Quarry Site Training Programme,
Yellikaradu Quarry, Mettur Dam
System determined process for Immediate
conversion of unfinished blocks to finished
Recording of waste generated in each stage
of quarry & mine operation.
Selection of blocks in chronological order by
Payment within stipulated time
Verification of Granite Block Measurement with
help of digital photographs
Verification of Block Measurement using
This e-Governance initiative especially measurement checking of granite
blocks by digital photographs helps to avoid revenue loss.
Ex. If 10 Centimeter of measurement is omitted intentionally or by error in
each side of one cubic meter granite block, there will be loss of about 20%
in volume of the block.
The revenue loss may be in crores.
Verification of Block Measurement using Digital Photograph
Mine Auditing Committee
Composition: Geologists , Mine Engineers, Mines Surveyors and
external experts (retired Director from GSI)
Audits each mine physically once in two months
Cross checks the data in the QMS entered with reference to
the actual volume mined.
Each Mine / Quarry has a 3 Member Core Committee
(consisting of Officer, Supervisor and Worker) – Daily activities
are monitored and data validated by them. Maintain Core
Key Process Benefits
Faster Decision Making Capability Provided to TAMIN
Automatically analysis various data and generate daily
performance report of each quarry, mines and factories.
These reports are sent by way of emails followed by SMS
alerts to Field / Divisional Office staff (about 80% of the
workforce are getting SMS alerts on daily basis). These
reports assist the Divisional Managers to fine tune daily
operations of the quarries / mines / factories resulted in
increase in revenue and performance.
All data including photographs are documented on daily basis
and that can be retrieved at any point of time
Optimum use of natural mineral wealth is ensured
Optimum utilization of men & machinery is ensured
Improved Quality of service provided to the buyers
Verification of the measurements of the granite blocks lying in
a remote quarry from the Head Office is made possible.
A sense of alertness, vigil, vigour, competitiveness,
achievement and self reverence was instilled in the minds of
the working force and management.
Increase in revenue due to accuracy of measurements and
close monitoring of operations
Sales, Export Sales and
Profit (Before Tax) Growth Data
Sales Turnover Export Sales Profit before tax
Key Qualitative Improvements
In Previous System (manual system) In Present System (QMS)
There was no mechanism to monitor the size of
the Granite blocks produced from primary cutting
stage which resulted in low level production of
higher size blocks which cause revenue loss.
Now, every granite block is monitored from
the stage of primary cutting to finished product
which enables production of large size blocks
and reduction in cost of production and high
Blocks are selected by the buyers as they wish
rejecting most of the granite blocks which
resulted in revenue loss
The blocks are sold in chronological order
only. Hence we are able to sell all the blocks
The Head Office cannot see the measurement of
the granite blocks and had to fully depend upon
the statements of the field. There was chance for
malpractices, inaccuracy in measurement and
Every block is digitally photographed with
measurement tape and uploaded which can
be seen in HO with measurement.
Men & machinery were not effectively monitored
due to poor MIS as the quarries are remotely
QMS sets standard for effective utilization of
men & machinery and any shortfall in utilization
is indicated in the next day report which helps
management take appropriate timely action.
Delayed Mine Auditing Almost daily Mine Auditing and Management
intervention in case of exception. CCTV
Cameras installed in mines / quarries. SMS
alerts are given
All time high production in black granite, graphite ore, limestone, silica sand, Indian standard sand,
raw vermiculite and exfoliated vermiculite
All time high sales turnover in black granite, graphite, limestone, Indian standard sand, exfoliated
Idle men & machinery were identified and reduced considerably.
Efficiency of men & machinery has increased
Fuel consumption in each machinery in the quarry is closely monitored
Quarry-wise recovery percentage of granite has been closely monitored
Accuracy of measurement of granite block has been ensured
Upload of photograph of each granite block with measurement
Undressed block & finished block stock has been reduced considerably
Turnover & profit has increased
Work flow in the processing of sales has been simplified
Close monitoring of each stone and every machineries in the quarry / mines are made possible from
Day-to-day activities of all quarries / mines / factories like production, sales, dispatch, waste
generation has been monitored from Head Office
All reports like selection list, invoice, dispatch challan, tax report etc. are being generated through
this software. Hence, duplication of work is avoided and accuracy & transparency are ensured.
• Mobile & Tablet Computing
• Extension to other government organizations who are dealing
with mines and minerals
• Extension to Private Players – to increase transparency
Conclusion and Summary
This Quarry Management System is a prelude to effective monitoring of
TAMIN has demonstrated the effective use of ICT and e-Governance in
achieving organizational efficiency and effectiveness.
This software with some modification can be utilized in other organizations,
who are dealing with mining and quarrying activities.
The Principal Secretary to Government, Industries Department,
Government of Tamil Nadu, appreciated the efforts taken by TAMIN in
bringing transparent management system through this QMS Software and
suggested to introduce this system in other departments as TANMAG /
This has been achieved through in-house efforts
With additional assistance and resources, more improvements can be
made in the working of TAMIN.
“Transparency is the key to good governance.
E-Governance is the only effective way of transparent
- Shri Narendra Modi,
Prime Minister of India
E-Governance Software Reports – Screen Prints
Quartz FeldsparRaw Vermiculite Exfoliated Vermiculite
Limestone Silica Sand Graphite
Major Minerals quarried and processed by TAMIN
Daily Reports for review
Division / Unit wise production target, achieved production &
sales, stock details etc.
Highlights of the above statement:
•By clicking the each figure, we can see the detailed reports
•Division-wise production achievement against target
•Monitoring undressed blocks which are not dressed more than 15 days
•Monitoring selected blocks which are not paid more than 15 days
•Invoiced blocks which are not delivered from the quarry within 20 days from the permit date
•Stock of dummy blocks, finished blocks, sold but not dispatched blocks in the quarry site
Daily Reports for review
Top 10 un-utilized machineries
The above statement will be helpful to the management for the following aspects:
•Identify the idle machineries and divert to the needy places
•Pre-planning tendency has improved, resulted in increase in production
Daily Reports for review
The above statement will be helpful to the management to follow the repair work which
resulted in drastic reduction of break-down days / hours.
Daily Reports for review
Quarry daily requirements
The above statement is helpful to take immediate action for
procurement of materials.
Daily Reports for review
Mine-wise Performance (Major Minerals)
The above statement is helpful to know the stock details, production & sales
performance, pending supply details etc.