Understanding how to create Certificates, Documents or even award a Badge using Autocrat is explained in this slide presentation. Teachers often would like to create hassle free documents to use in - especially the digital classroom - therefore the use of Autocrat can automate that in a few easy steps. Taking perhaps half an hour to set up. Google Forms can take the pain out of filling in Google Sheets by hand as it will collate the data automatically in separate cells which can be used as the Data source for the AutoCrat document/s. Image attributions: Slide 6: https://pixabay.com/en/footprint-baby-blue-boy-feet-23991/ Go to my blog to see the Notes for the Slides and follow the process step by step https://english4blogging.wordpress.com/2016/11/27/autocrat-on-google-sheets/

1. Using Autocrat
to create a
Certificate
Slide presentation by
Nives Torresi

3. What is Autocrat?
Link to app in Google Chrome Store AUTOCRAT add-on
AUTOCRAT is basically a MAIL MERGE system designed for use with
Google Docs and Sheets.
If you have ever used Microsoft Word MAIL MERGE then this does the same
thing.
Note: Let’s see the next slide to understand the principle of a mail merge process

4. How a Mail Merge works
Data Table
Start with a table of data (or
survey form), with fields that
you want to use eg. names
and dates
Step 1
<<Name>>
<<Date>>
Template
Create a template with
<<fields>> that refer to the
data columns.
Step 2
Bill
Merged Result
Tom
18/11/2016
Sally
19/11/2016
Lucy
20/11/2016
Autocrat will merge the data to the
template, allowing you to create new
individual files (eg. PDF).
It can even be emailed automatically to
the individual person.
Step 3
17/11/2016

5. Autocrat with Google forms
Using the Autocrat with a Google forms is a great way to get feedback from a
survey and ‘automatically’ send out a ‘Thank you’ note with the respondent's
actual name. Or similarly create an automated Certificate of Completion.
Step1 : Create the “Thank you note” on Google Docs and
add the data <<fields>> to the Google Doc “Thank you note”
Step 2: Create the Google form
Step 3: Open Autocrat and create a ‘new job’
Step 4: Sit back and let Google do the work!

6. Let’s take a look at a step by step process
using a Google Form and AutoCrat in
Google Sheets

7. Step 1 Google Doc template with source data Merge fields

8. Step 2 Create a Google Form
The Google form
must require a
Name (data field)
and Email (for auto
sending)

9. Google form automatically creates a Google Sheets document

10. Google Sheets click on Autocrat in Add-ons

11. Step 3 Opening Autocrat

27. !

29. Send form & wait for replies...

30. Step 4 Autocreation of the Merged document

31. Thank you
A ‘how to’ tutorial prepared by
Nives Torresi
Pegasus One Language Centre
Comments and Questions welcome,
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