compact presentation of SAP

1. Chapter 06
SAP

2. Introduction
System Application and Product
(System Analysis and Program Development)

3. • SAP Project Implementation is one of the
components of Project Management and
required a great degree of project related
Knowledge such as Project Management, Change
Management, Risk Analysis and Review
Programs.
• Accelerated SAP(ASAP) is not only a SAP
implementation solution but it also supports a
comprehensive project plan. Like Project
Management, ASAP Methodology also integrates
several components and comprises of MS Project
templates providing complete work breakdown
structures and resource assignments.

4. SAP Overview

5. Phase of Implementation (ASAP Methodology)
1. Project Preparation
2. Business Blueprint
3. Realization
4. Final Preparation
5. Go Live & Support

6. Project Preparation
• Define your project goals and objectives.
• Clarify the scope of your implementation.
• Define your project schedule, budget plan, and
implementation sequence.
• Establish the project organization and relevant
committees and assign resources

7. Components discussed during this section:
• Initial Project Planning
• Project Procedures
• Project Team Members & their Training
• Project Kickoff
• Technical Requirements
• Quality Check

8. Business Blueprint
• Create a blueprint using the Question & Answer
database (Q&Adb)
• Establishes how your business processes
and organizational structure are to be represented in
the SAP System.
• Refine the original project goals and objectives and
Revise the overall project schedule in this phase.

9. Components discussed during this section:
• Project Management
• Organizational Change Management
• Training
• Develop System Environment
• Organizational Structure Definition
• Business Process Analysis
• Business Process Definition
• Quality Check

10. Realization
• Configure the requirements contained in the
Business Blueprint.
• Baseline configuration (major scope) is followed by
final configuration (remaining scope).
• Conduct integration tests and drawing up end user
documentation.

11. Components discussed during this section:
• Baseline Configuration and Confirmation
• System Management
• Final Configuration and Confirmation
• Development of external Programs &
Interfaces
• Unit Testing & Documentation
• Final Integration Test
• Business Scenarios & Process Documentation
• End User Training & Documentation
• Quality Check

12. Baseline Configuration
• The purpose of this phase is to implement all the
business & process requirements based on business
blue print.
• Base Line Configuration comprises the priority
requirements of the enterprise, ensuring that they
can be implemented quickly. This phase can be
completed without programming or enhancements
to SAP systems.
• Final Configuration is a transportation process that
expands that base line solution

13. Final Preparation
• Complete your preparations including testing, end
user training, system management and cutover
activities.
• ensure that all the prerequisites for your system to
go live have been fulfilled.

14. Components discussed during this section:
• System Management
• Stress & Volume Tests
• Cutover Strategies & Plans
• End User Training
• Quality Check

15. Go Live & Support
• Move from a pre-production environment to the live
system.
• The most important elements include setting up
production support, monitoring system transactions
and optimizing overall system performance.
• This phase is further divided as: 1) Application
Production Support and Maintenance 2) Project Implementation
End

16. Continuous Improvement Phase
• SAP has main five phases described as above
this phase can be also helpful to project
improvements.
• Towards continuous improvement and to
overcome the organizational, business &
technology changes the followings are
covered under this phase: 1) Post go-Live Support 2)
Improve System performance

17. SAP Modules

18. • The real-time functionality of the SAP modules allows for
better decision making and strategic planning.
• The FI Module incorporates with other SAP Modules such
as MM (Materials Management), PP (Production
Planning), SD (Sales and Distribution), PM (Plant
Maintenance), and PS (Project Systems).
• The FI Module also assimilates with HR (Human
Resources) that includes PM (Personnel Management),
Time Management, Travel Management, Payroll.
Document transactions occurring within the precise
modules generate account postings by means of account
determination tables.

19. SAP FI (Financial Accounting) Module:
• It has the competence of meeting all the accounting
and financial needs of an organization. Along with
other managers, Financial Managers within your
business and same module can review the financial
position of the company in real time as contrasted to
legacy systems which necessitate overnight updates
before financial statements frequently and can be
generated for management review.

20. This SAP module delivers regulatory ‘books of record’
including:
• General ledger
• Book close
• Tax
• Accounts receivable
• Accounts payable
• Asset Management (SAP AM)
• Consolidation
• Special ledgers

21. SAP CO (Controlling) Module
• It endow with supporting information to
Management for the purpose of planning, reporting,
as well as monitoring the operations of their
business. Management decision-making can be
achieved with the level of information provided by
this module.
• The Cost Element Accounting component provides
information which includes both the costs and
revenue for an organization. These postings are
updated automatically from FI to CO.

22. This SAP Module which allows you to manage your
internal cost/management accounting including:
• Cost elements
• Cost centres
• Profit centres
• Internal orders
• Activity based costing
• Product costing

23. SAP PS (Project System)Module
This SAP Module is where you can manage your
projects, large and small including:
• Make to order
• Plant shut downs (as a project)
• Third party billing (on the back of a project)

24. SAP HR(Human Resource)Module
This SAP Module includes:
• Employment history
• Payroll
• Training
• Career management
• Succession planning

25. SAP PM(Plant Maintenance)Module
This SAP module is where equipment are
maintained(e.g. a machine, an oil rig, an aircraft etc),
including:
• Labour
• Material
• Down time and outages

26. SAP MM(Material Management)Module
This Module underpins the supply chain including:
• Requisitions
• Purchase orders
• Goods receipts
• Accounts payable
• Inventory management
• BOM’s
• Master raw materials, finished goods etc

27. SAP QM(Quality Management)Module
This module improves quality of goods including:
• Planning
• Execution
• Inspections
• Certificates

28. SAP PP(Production Planning)Module
This module manages production process including:
• Capacity planning
• Master production scheduling
• Material requirements planning
• Shop floor

29. SAP SD(Sales & Distribution)Module
This module manages order to deliver including:
• RFQ
• Sales orders
• Pricing
• Picking (and other warehouse processes)
• Packing
• Shipping

30. SAP BW(Business(Data)Warehouse)Module
This module includes main function as following:
• Data extraction from source systems
• Some technical and functional transformation of the
data
• Storage of the data in what are called Information
providers
• Reporting (which uses Information providers)

31. Sample Business Blueprint

33. SAP now are moving away from describing their
system as a set of SAP Modules, and now are using the
term ‘solutions’, which is much better, as follows:
• Financials
• Human Resources
• Customer Relationship Management
• Supplier Relationship Management
• Product Lifecycle Management
• Supply Chain Management
• Business Intelligence